WOLLONDILLY NETBALL ASSOCIATION INC. Executive Committee Office Bearers. Committee Member s Duties Policy

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1 WOLLONDILLY NETBALL ASSOCIATION INC. Executive Committee Office Bearers & Committee Member s Duties Policy Page 1 of 6

2 EXECUTIVE COMMITTEE MEMBERS President... 3 Vice President... 3 Secretary... 3 Treasurer... 3 Registrar... 4 Umpires Convenor... 4 Coaching Convenor... 5 Representative Convenor... 5 Member Protection Officer... 5 Canteen Coordinator... 6 Page 2 of 6

3 DUTIES OF EXECUTIVE COMMITTEE MEMBERS i) The PRESIDENT shall: a) represent the Association and be the spokesperson for the Association as required. b) liaise with Wollondilly Council or delegate this role to another member of the Executive. c) be Convenor of the Discipline Committee or delegate to another Executive member as necessary. d) be a delegate to Netball New South Wales Council meetings and submit a report to the Executive Committee. e) will apply for grants and secure sponsorships with assistance of the Treasurer. ii) The VICE PRESIDENT shall: a) assist the President and perform such other duties as directed by Council; iii) The SECRETARY shall: a) act as the Public Officer of the Association; b) maintain a register of Life Members; c) maintain a register of Affiliated Clubs; d) be responsible for the collection of all correspondences including mail from the PO box; e) minute meetings and send correspondence from these meetings to clubs; f) conduct such other business as directed by Council; g) collate the Annual Report in collaboration with the Registrar; h) organise open day and end of year presentations and invites to life members and special guests as requested by the President; i) any other duties as requested from time to time by the President; iv) The TREASURER shall: a) be responsible for all funds that may be established by the Association; b) keep a record of all assets, liabilities, and properties of the Association; c) keep necessary books of account and produce them on the instruction of Council; d) receive all monies payable to the Association and issue receipts as required; e) bank all monies within seven (7) days of receipt; f) Pay all accounts as received. g) send accounts as required; h) follow up payment of representative accounts; Page 3 of 6

4 i) submit a written financial report to each Council meeting; j) pay the annual New South Wales Netball Association Ltd. fees by the due date; k) present an audited Balance Sheet at the Annual General Meeting. v) The REGISTRAR shall: a) On an annual basis: i) accept all registrations on a date determined from year to year; ii) be responsible for the compilation of the membership and insurance reports sent to New South Wales Netball Association Ltd. and the current insurers; b) On a weekly basis: i) monitor the registrations of individuals after the set registration date and ensure the names are listed on the weekly scoresheet ii) iii) iv) delete from the database the names of those players who have been granted Association permission to deregister from a team; ensure that all score sheets are completed with the time, date, court and names of both teams and umpires, and available for collection before the first game on each competition day be responsible for the collection of score sheets at the end of each playing day; v) check all score sheets to see that they meet the Association s requirements; vi) vii) viii) ix) forward any disputed score sheets to the President within forty-eight (48) hours; apply penalties as per competition rules including the deduction of points and monetary penalties. place progressive points scored on the data base keep records of point scores. x) update and maintain the Associations website. vi) The SENIOR UMPIRES CONVENOR shall: a) be the holder of a National Umpires Accreditation; b) organise and arrange the coaching and grading of umpires where necessary; c) keep a record of Section 1 and Section 2 theory results for a period of six (6) years; d) keep a record of National badged umpires and district badged umpires within the Association; e) research and institute methods of encouraging and improving umpiring within the Association; Page 4 of 6

5 f) be responsible for the distribution of relevant information regarding umpiring; g) be responsible for the ordering of all umpiring equipment, including (but not limited to) rule books, whistles and umpiring manuals; h) be responsible for the organisation of umpiring courses to be conducted at the Association. vii) The JUNIOR UMPIRE CONVENOR shall: a.) b.) c.) d.) d.) e.) f.) g.) be the holder of a National Umpires Accreditation; Prepare and run sessions of training for junior umpires; Oversee all Netsetgo and junior umpiring for semis, finals and grand finals; Oversee umpiring aspects of the conduct of games during netsetgo and junior competitions; Assist Senior Umpire Convenor with practical examinations; Liaise with Club Umpire Convenors as required, including advising on alterations to and interpretations of rule; Notify any umpire concerns as deemed appropriate to President/Member Protection Officer; Advise clubs of umpires or final series for junior games viii) The COACHING CONVENOR shall: a) be the holder of at least a Foundation to Coaching Accreditation; b) research and institute methods of encouraging and improving coaching within the Association; c) arrange coaching assistance to clubs as requested; d) be responsible for the distribution of relevant information regarding coaching; e) be responsible for the ordering of all coaching material, including (but not limited to) coaching manuals; f) be responsible for the organisation of coaching courses to be conducted by the Association. ix) The REPRESENTATIVE CONVENOR shall: a) be responsible for all aspects of marketing and purchasing for Representative Teams; b) be responsible for the ordering, receipt and distribution of uniforms, and the like, to Representative Teams and associated personnel. c) be responsible for organising the issue and receipt of all uniforms and equipment as well as all travel and accommodation arrangements for all representative events; d) organise carnivals for representative teams to attend. Page 5 of 6

6 e) perform such other duties as directed by the executive committee from time to time. x) The MEMBER PROTECTION OFFICER shall: a) ensure all members, players, coaches, managers, parents are protected by way of the Association's Code of Conduct b) be responsible for participating in an annual meeting with representative players and families to explain expectations, code of conduct and the correct procedure when dealing with concerns at State and State Age Championships. c) accompany representative teams to State and State Age Championships and attempt to diffuse any emotion charged issues that may arise. d) be a neutral party for clubs and members within the Association to go to with concerns and to discuss actions in strict confidence. e) be an advisory, in strict confidence, and attend any special meeting with the President in matters that the may arise from time to time. xi) The CANTEEN CO ORDINATOR shall: a.) Oversee the total operations of the canteen b.) Managing the stock in the canteen aiming to keep minimum stock in the canteen whilst having sufficient stock to sell. c.) Managing hygiene and food safety in the canteen by providing volunteers with the knowledge if correct food handling practices. d.) Maintaining close communications with the President/Treasurer to ensure that the canteen operates at a profit. e.) Be responsible for the ordering of supplies as required for the canteen f.) Arrange for cash float on day of operating g.) Attend meetings and submit written reports and recommendations h.) Ensure minimum stock is left on end of day and end of competition i.) Carry our other duties as directly from time to time Page 6 of 6

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