Promotion and Tenure. Kevin A. Morano, Ph.D. Professor, Microbiology & Molecular Genetics Associate Dean for Faculty Affairs

Transcription

1 Promotion and Tenure Kevin A. Morano, Ph.D. Professor, Microbiology & Molecular Genetics Associate Dean for Faculty Affairs 1

2 Need A Hand? Office of Faculty Affairs MSB G.420 Consultation Information Assistance 2

3 Academic Tracks Clinical, non-tenure track Research, non-tenure track Tenure track Clinician/Educator pathway Scientist/Educator pathway Faculty whose primary function is education can be promoted on the clinical or research non-tenure track 3

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5 Time Table May 1 to August 31 Department (Internal) Review Committee reviews recommendations September 1 - Proposals due to the Dean, c/o Office of Faculty Affairs, ELECTRONIC SUBMISSION March/April - Health Science Center - University Appointments, Promotions and Tenure Committee meets May/June - Health Science Center report due in Austin August - Board of Regents meet (re: tenure actions) September 1 - Promotion and/or Tenure becomes effective 5

6 Role and Philosophy of the F.A.P.T.C.* Advisory to the Dean Gatekeepers Quality of the faculty Reputation and future of the institution * Faculty Appointments, Promotions and Tenure Committee 6

7 Readiness for Promotion Purpose of the Annual Faculty Review determine if the candidate is on track for promotion give guidance and plan for the upcoming year. The Department (Internal) Review Committee reviews the candidate s credentials with CV and 3 internal reference letters. advises the Department Chair regarding the candidate s promotion. The Office of Faculty Affairs can review a candidate s CV (in the UT format) in advance. 7

8 Where to find the UT CV FORMAT The UT CV Format can be found at the Office of Faculty Affairs webpage 8

9 The Parts of Your Promotion Package The Chair s letter of nomination CV in UT format Clinical or Research/Scientist Narrative (optional/strongly encouraged) Letters of support (3) from colleagues within UT-Houston but outside your department Continued 9

10 The Parts of Your Promotion Package External reference LIST of 6 colleagues* outside UT- Houston whose names you provide ( Department letters ) After Faculty Affairs has checked the dossier submitted by the Department, a template will be sent to the Department Chair to request the external reference letters. Tenure track only: Faculty Affairs obtains references and letters from an additional 6 colleagues ( Dean s letters ), who are nominated by those on your external reference list * Letter writers must be at or above the academic rank proposed for the candidate 10

11 Nominating the Candidate The Department Chair s letter to the Dean proposes the candidate for promotion and/or tenure, specifies the rank, and pathway (tenure track only), and includes evidence of department review. Would be based on your Narrative, if provided. Should include Chair s assessment or impact of your clinical, scholarly, teaching, service/admin activities, including reputation and peer esteem and not be a reiteration of the CV. 11

12 Nominating the Candidate For candidates with jointly-funded appointments, an endorsing letter from the Chair of the joint department is added. The Chair s letter is submitted with the CV, 3 internal reference letters, and a list of 6 external references to the Office of Faculty Affairs by September 1st. *Accelerated promotions must be strongly justified. 12

13 Rules for External Letters For tenure track candidates at least 3 of the 6 external references submitted by the department should be from individuals outside of Houston who did not have personal contact with the candidate during training. They should demonstrate national/international peer esteem For non-tenure track candidates External letters must be from various institutions outside of UTHSC-H and should demonstrate regional peer esteem. External referees should be peers who know the candidate through professional accomplishments and not from a personal relationship. 13

14 A Comparison of Promotion on the Tenure Track Tenure and Non-Tenure Tracks Non-Tenure Track Department letters plus Dean s letters Department letters Must show a national or international reputation for focused scholarship; must be original, independent work Requires a broader contribution to university, i.e., in more areas of endeavor Must show a regional reputation in a focused area; need not be fully independent work May have a narrower contribution to university (e.g., less teaching, committee service or research) 14

15 FAPTC Process When most of the reference letters are received by Faculty Affairs, the dossier is assigned by the FAPTC Chair and the dossier is placed on the agenda for an FAPTC meeting. 15

16 Review Process by FAPTC For promotion to Associate Professor: Primary and secondary FAPTC reviewers assigned Reviewers present dossier at FAPTC meeting with recommendations FAPTC discusses and votes on recommendation, which is forwarded to the Dean 16

17 Review Process by FAPTC For promotion to Professor: Ad hoc committee of 3 professors (FAPTC member as Chair and 2 Medical School Professors) appointed Ad hoc committee reviews the dossier and prepares a report to FAPTC The ad hoc committee chair presents the report at FAPTC meeting with recommendation After discussion, the FAPTC votes on recommendation, which is forwarded to the Dean. 17

18 Dean s Actions Dean reviews the FAPTC recommendations and decides to endorse or not endorse them The Dean notifies the candidate s Department Chair of his decision A copy of this letter is provided to the candidate 18

19 UTHealth Actions The endorsed tenure track dossiers are forwarded to the EVPARA for the University Appointments, Promotions and Tenure Committee (UAPTC). The outcome of the UAPTC action is conveyed to the Dean, who notifies the candidate via the Department Chair. 19

20 Expectations Planning for Promotion and Tenure 20

21 Qualifying for Promotion: Clinical Activities Clinical service is highly valued for its role in education and discovery. Money generated is important to your department but not to your promotion However, excellence in a clinical specialty DOES contribute to faculty promotion 21

22 Qualifying for Promotion: Clinical Activities Document all of your clinical obligations and expand on their impact Use the new Clinical Promotion Toolbox to describe the breadth of your clinical activities 22

23 Qualifying for Promotion: Scholarly Activities Evidence of scholarly activity can be in many forms, e.g., publications, presentations, invited professorships, awards and honors, grants, etc. In general, the scholarly activity must be documentable and must demonstrate some impact on the candidate s field. Not only researchers, but also clinicians and educators are expected to have documentable scholarly work, although the evidence of scholarship may be different (see toolbox) 23

24 Qualifying for Promotion: Teaching Activities Many types of teaching/educational activities Didactic, classroom teaching PBL One-on-one mentoring/training of undergraduates, graduate students (MS/PhD), medical students, postdocs, residents, fellows Loosely interpreted rounds, workshops, M&M discussions Teaching effectiveness, evaluation and assessment should be included in Chair s letter of nomination 24

25 Qualifying for Promotion: Service/Admin Activities Administrative activity is important to the institution, but it is rarely by itself the basis for promotion. Expected of all faculty. Service to the university in the form of committees or other responsibilities is expected in those who gain promotion. Consider carefully when is the right time for you to take on administrative duties since these take time and effort. Leadership roles important for promotion to senior ranks. 25

26 Qualifying for Promotion: Peer Esteem Reflects regional, national, international reputation Clinical referrals, invited seminars/talks/meeting presentations Grant review, journal review, invited reviews and book chapters Overlaps with scholarship 26

27 Achieving Peer Esteem Visibility Does anyone know who you are? The Visible Academic Does excellent work Makes sure attainment is recognized within and outside the institution Takes opportunities to know colleagues locally and nationally Recognizes that visibility is a long-term process 27

28 Some Strategies for Getting Known Outside Your Institution ** Publish and present your work** Join professional societies, go to meetings Correspond with people whose work interests you Agree to review grants, journal articles Speak to the media, local and national organizations Join large (national) collaborative research studies 28

29 Your External Referees/Letters Prepare your referees to write for you Ask if they would be willing to be a reference Send them your materials. Notify them to wait for the official request from your department 29

30 Career Strategies for Promotion Your career is an active process; no one else can/will do it for you Know your goals, assess your progress (IPP) Seek out Mentoring Opportunities for service Opportunities for visibility Opportunities for demonstrable achievement in scholarship 30

31 Take Away Messages Know what is expected of you Actively guide your career path Assess your readiness for promotion Make a timeline Decide how best to direct your efforts in the time you have Revisit your plan and make mid-course corrections as needed Document your achievements carefully Seek professional visibility Be flexible! 31

32 Need A Hand? Office of Faculty Affairs MSB G.420 Consultation Information Assistance 32

33 UT FORMAT MCGOVERN MEDICAL SCHOOL CV FORMAT FORMAT FOR CURRICULUM VITAE AND BIBLIOGRAPHY NAME: Date Number all pages at bottom right PRESENT TITLE: Assistant Professor of Pediatrics or Clinical Assistant Professor of Pediatrics (part-time) or Visiting Associate Professor of Pediatrics ADDRESS: McGovern Medical School Department of, Division 6431 Fannin St., MSB, Houston, TX BIRTHDATE: CITIZENSHIP: Do not include your social security # UNDERGRADUATE EDUCATION: Do not include high school GRADUATE EDUCATION: POSTGRADUATE TRAINING: Internship, residency, fellowship 1

34 MILITARY SERVICE: UT FORMAT MCGOVERN MEDICAL SCHOOL CV FORMAT ACADEMIC APPOINTMENTS: - Include current faculty rank and department - List your appointment as The University of Texas McGovern Medical School at Houston and not HSC- Houston ADMINISTRATIVE AND HOSPITAL APPOINTMENTS: Include your current appointment and the name of the hospital. For Memorial Hermann Hospital, list which location. LICENSURE: Lic. #, State CERTIFICATION: PROFESSIONAL ORGANIZATIONS: Local, Regional, National HONORS AND AWARDS: List multiple awards once with inclusive dates EDITORIAL POSITIONS: 2

35 UT FORMAT MCGOVERN MEDICAL SCHOOL CV FORMAT SERVICE ON NATIONAL GRANT REVIEW PANELS, STUDY SECTIONS, COMMITTEES: SERVICE ON THE UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER AT HOUSTON COMMITTEES: SERVICE ON THE UNIVERSITY OF TEXAS MEDICAL SCHOOL AT HOUSTON COMMITTEES: Examples: Curriculum Committee Committee on Committees Create a separate heading for DEPARTMENTAL COMMITTEES SERVICE ON UT GRADUATE SCHOOL COMMITTEES: SERVICE ON UTMSH AFFILIATED HOSPITAL COMMITTEES: - Memorial Hermann Hospital - Lyndon B. Johnson General Hospital SERVICE TO THE COMMUNITY: Internal and external to UT 3

36 UT FORMAT MCGOVERN MEDICAL SCHOOL CV FORMAT SPONSORSHIP OF CANDIDATES FOR POSTGRADUATE DEGREE: Names and years sponsored SPONSORSHIP OF POSTDOCTORAL FELLOWS: Names and years sponsored CURRENT TEACHING RESPONSIBILITIES: - # of students, residents, fellows - Frequency - List your role, the number of years and type of activity you have been teaching CURRENT CLINICAL AND SERVICE RESPONSIBILITIES: List locations, frequency, clinic vs. hospital CURRENT GRANT SUPPORT: Project title, P.I., funding agency, award period and amount; a brief description is helpful PAST GRANT SUPPORT: Project title, P.I., funding agency, award period and amount; a brief description is helpful 4

37 UT FORMAT MCGOVERN MEDICAL SCHOOL CV FORMAT 5

38 MCGOVERN MEDICAL SCHOOL CV FORMAT 6 FONTS AND WHITE SPACE To improve readability of your CV, we suggest that you use an easy-to-read 11pt or 12pt font size, i.e., Arial, Calibri, etc. Times New Roman or -vs.- Batang Garamond Arial or Calibri Gulim

39 MCGOVERN MEDICAL SCHOOL CV FORMAT 7 DO s & DON Ts List items in chronological order beginning with the oldest at the beginning to the most recent at the end The information in parentheses throughout the CV format is to help with CV content, so do not include on your CV Use an 11pt. or 12 pt. font to improve readability of your CV Delete categories that do not apply List a multiple award only once with inclusive dates (Not a separate entry for each year) The first time you use an abbreviation (MHH, LBJ, UTMS), spell it out and add the abbreviation after it. Thereafter, you may use the abbreviation Do not duplicate entries The bibliography should be lettered and numbered consecutively Do not include publications submitted or in preparation

40 Need help with your CV? Contact the Office of Faculty Affairs.. MCGOVERN MEDICAL SCHOOL CV FORMAT To schedule an appointment with Dr. Morano to discuss CV content, please contact: Tina Clark 713/ For questions regarding CV format, please contact: Tina Clark 713/ or - Faye Viola 713/ Faye.W.Viola@uth.tmc.edu 8