STAGES OF AWARD OF NON-NET FELLOWSHIPS

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1 STAGES OF AWARD OF NON-NET FELLOWSHIPS STAGE ACTION DURATION I Notification Process 3 Weeks a. DRC Meeting to Approve the Available Vacancies for Issue of Notification and Recommendation of Experts to be Nominated by the Vice-chancellor b. Notifying in the Website c. Constitution of Selection Committee II Selection Process 3 Weeks a. Screening of Applications 1 Week b. DRC Meeting to Apply Mutatis Mutandis Norm if needed to decide the priorities of the Department d. Declaration of Date of Interview e. Conduct of Interviews f. Selection Committee Proceedings III Approval Process 2 Weeks a. Verification of Selection Proceedings b. Clarification If any being sought c. Approval of Proceedings d. Communicating the Approval Selections IV Post Approval Action 2-4 Weeks a. Issue of Award Letters b. Submission of Joining Reports with relevant documents including Undertaking Letters c. Maintenance of Attendance of Scholars d. Claim of Fellowships in the Prescribed Format on or before of 25 th of Every Month duly signed by the Supervisor, Head of the Department and the Principal Concerned - DEAN Development & UGC Affairs Osmania University 0

2 ANNEXURE - I Ref. No. NOTIFICATION Date The University Grants Commission, New Delhi has conferred the status of University with Potential for Excellence to Osmania University, Hyderabad. Accordingly the UGC, New Delhi has sanctioned Non-NET fellowship Grant to the University during XII plan period. The Applications are invited from the eligible candidates of the respective disciplines for the award of Non-NET fellowships to the registered research scholars of the Department of under Faculty of to complete their research work leading to the award of Ph.D. degree in time in the respective disciplines in the prescribed form available at University Press, Osmania University, Hyderabad Name of the Fellowship UGC Non-NET Fellowships Total No. of Fellowships X (*As per the Reservation Policy of the State Govt.) The fellowships are limited for every year and financial assistance is provided subject to availability of funds & timely release of grants by the UGC, New Delhi. [* The norm of Mutatis Mutandis at Department level can be applied and an appropriate decision to be taken at Departmental Research Committee based on Departmental Necessities, Interests and Priorities, while observing the reservation as per the percentage applicability. Further No Carry Forward Policy is adhered for in respect of appointment of research scholars for award of time bound fellowships.] Eligibility for Fellowships Full Time Ph.D. Scholars registered with the University Faculty who haven t completed 3 years of duration after registration (As on ) and not availing any financial assistance from any funding agency only are eligible to apply for award of UGC Non-NET fellowship. Age As per UGC Norms for any other Fellowship s Nature of Assistance Fellowship = Rs. 8,000/- p. m; Tenure of Fellowship Other Conditions of Fellowship Contingency = As per Applicability / Annum 1 Year No House Rent Allowance (HRA) is admissible for UGC-Non-NET fellowship holders as per the scheme regulations. No appointments are made against resignation or termination or cancellation. Cancellation of Fellowship Fellowship is liable to cancellation in case of i) Misconduct, ii) Unsatisfactory Progress of Research Work and iii) Fellow is found ineligible later. Duly filled Prescribed Application Form with relevant enclosures along with the Demand Draft of Rs. 100/- (Open Category) and Rs. 50/- (Reserved Category) (Non Refundable) of any nationalized bank drawn in favor of Registrar, Osmania University, Hyderabad should reach to The Head, Department of Osmania University, Hyderabad, on or before HEAD DEPARTMENT OF 1

3 ANNEXURE - II PROCEEDINGS OF THE SELECTION COMMITTEE The following Selection Committee set up to make recommendations for the award of Non-NET Fellowships for the eligible registered research scholars met on in the Office of the Head, Department of Osmania University Hyderabad Composition of the Selection Committee No Name of the Member Title Status Signature 1. Head of the Department Chairman 2. External Expert-I Member 3. External Expert-II Member 4. Senior Faculty -I Member 5. Senior Faculty - II Member 6. Coordinator of SAP Member In response to the advertisement no., dated 1. No. of Applications Received 2. No. of Candidates Called for Interview 3. No. of Candidates Attended the Interview 4. No. of Candidates Absent RECOMMENDATIONS OF THE SELECTION COMMITTEE The Selection Committee constituted for the purpose interviewed the candidates, after careful consideration of all aspects (Performance in the Qualifying Examination, Scholastic/Research Competence /Aptitude and Interview), is hereby resolved to recommend the Award of Non-NET Fellowships in the following order of merit. List of Selected Candidates No. Name of the Candidate Category Remarks Head of the Department External Subject Expert-I External Subject Expert-II Senior Faculty - I Senior Faculty - II Coordinator of SAP 2

4 ANNEXURE - III No. Dated ORDERS Sub Appointment of Project Fellow under the UPE Scheme Reg., Ref On the recommendations of the Selection Committee constituted for the purpose the sanction is hereby accorded with the approval of the Vice-chancellor for the appointment of as Non-NET Fellow under the UPE Scheme at a consolidated Pay of Rs. 8,000/- per Month. The above selection is purely temporary and tenable for One year or until your registration lasts, whichever is the earliest. The appointment shall be specifically for the aforesaid period and you will not have any claim/right on any regular permanent post in the University. All other terms and conditions of appointment shall be governed by the UPE Scheme of UGC, which has sanctioned the project as well as by the rules framed by the University in this regard from time to time. The Appointee should adhere to the following conditions stipulated by the Departmental Research Committee. 1. He / She shall do full time research on approved topic of the Ph.D. work. 2. He / She should not accept any post and should not receive any stipend / fellowship from any other agency during the period of Fellowship. 3. If He / She wishes to relinquish the fellowship during the tenure or wishes to appear for any other examinations conducted by this or any other University/Institution, He / She should obtain prior permission. 4. The Leave Rules are similar to any other direct awardees of UGC. 5. The services will be liable to termination at any time without giving any notice or without assigning any reason subject to the satisfaction of the Supervisor or Head of the Department or University Administration. In case the aforesaid offer is acceptable to you, you may please report for duty to the Head of the Department within 30 days from the date of issue of this letter. Yours faithfully, (Head of the Department) 3

5 ANNEXURE - IV UNIVERSITY GRANTS COMMISSION UGC Non-NET Fellowship Scheme JOINING REPORT I... have been appointed as a UGC Non-NET Fellow under the provisions of XII Plan Developmental Grants of UGC as per the UGC D.O. Letter No. F (SU) dated 24 th June, I hereby submit my joining report as UGC Non-NET Fellow under the XII Plan Developmental Grants of UGC Departmental Award Letter No... dated at and deemed to have been joined on as per the notification eligibility cut-off date under the supervision of... I understand that selection is purely temporary and tenable for one year and subject to the terms and conditions of approval of XII Plan Developmental Grants of UGC of the Osmania University. I read the guidelines, rules and regulations of UGC - Non-NET fellowship scheme of the Osmania University and abide by it. As applicable, I shall submit periodic (Half-Yearly) progress report of research for continuance of fellowship. Further I undertake that I shall not accept/hold any position, paid or otherwise, or receive emoluments, salary, stipend etc. from any other source during the tenure of the award. Date Place Signature of Awardee This is to certify that..has joined the UGC-Non-NET Fellowship Scheme of Osmania University under the XII Plan Development Grants of the University Grants Commission, New Delhi with effect from. (F.N./A.N.). He / She will be provided with all necessary facilities during his / her tenure of award. The terms and conditions of the offer are acceptable to the awardee. Supervisor/Guide Head of the Department Registrar/Principal/Director (Seal) (Seal) (Seal of University/Institution) 4

6 AGREEMENT ANNEXURE - IV-A UNDERTAKING I, do hereby accept the Award of UGC-Non-NET Fellowship to work in the Department of on selection approved by the duly Constituted Selection Committee / Departmental Research Committee. I have read and fully understood all the rules and regulations governing the UGC Non-NET Fellowship Scheme. I hereby agree to follow all such rules and regulations framed by UGC-Non-NET at the time of award and sanctioning of the support by UGC-Non-NET Fellowship. I agree to submit three copies of the comprehensive report to be prepared by me in a properly typed format at the expiry of Fellowship period. I agree to prepare periodic reports for every six months and submit to the Non- NET through Supervisor and the Head of the Department. I agree to give due acknowledgement of the support provided to me for the aforesaid Ph.D. study by the UGC-Non-NET in all publications, including articles/papers etc., written by me. I agree to refund the money released to me by the UGC-Non-NET in case I fail to adhere the procedures of UGC-Non-NET Scheme or except for any unforeseen / extraordinary circumstances brought to the notice of UGC-Non-NET in writing. Further, I hereby inform that I have not availed/availing any other Fellowship either Direct/Project Award before accepting the UGC-Non-NET Fellowship. Signature of the UGC-Non-NET Awardee Place Hyderabad Date Name Department of Signature Head, Department of 5

7 UNIVERSITY GRANTS COMMISSION ANNEXURE - V HALF YEARLY PROGRESS REPORT FOR THE PERIOD W.E.F. 1. Name of Fellow 2. Award Letter No. with Date No. Date 3. Topic of Research 4. Date of Registration for Ph.D 5. Total Number of working days during the period 6. Number of days the Fellow Remained on Leave (dates) 7. Number days the Fellow remained out of station for fieldwork/travel 8. Number of days the fellow remained present 9. Published during the period under report With Fellowship Without fellowship Place Visited Dates Title of the article/paper/monograph (enclose reprint of each) 10. Teaching work done during the period under report Number of periods taken per week UG PG 11. A detailed account of the work done during the period A separate sheet may be attached for the purpose as an ANNEXURE Date Place Overall assessment and comments of the Guide Signature of the Scholar (a) It is certified that the information provided above and in separate pages enclosed with this report by the Fellow/Associate is correct to the best of my knowledge and belief. (b) Specific comments about the performances of above Fellow/ Associate are Satisfactory / Good / Very Good / Excellent Signature with Date Supervisor Head of the Department Dean 6

9 P R O F O R M A Payment of Research Fellowship to Awardee AWARD Approval No Year & Date ATTENDANCE AND PROGRESS REPORT ACADAMIC YEAR FOR THE MONTH OF 1. Name of the Scholar/Fellow 2. Unique ID No. / Roll No. 3. Department 4. Research Title 5. Duration of Research 6. Date of Commencement of Research 7. Period of Fellowship Sanctioned 8. Fellowship Sponsoring Authority UGC-Non-NET Fellowship 9. Ability of the Candidate for Research 10. Progress of Research 11. Amount of Fellowship per Month 12. Is Recipient a Day Scholar? Yes / No 13. Has the scholar changed his subject during the course of his Research for which the Fellowship is awarded? 14. Is the Scholar is in receipt of any other Scholarship / Fellowship etc., from any other source? If so the amount drawn by him may be indicated 15. Has the Fellow/Scholar availed any leave During the month? If so number of days with Dates may be mentioned 16. Total No. of days leave availed during the Current Year. The year for this purpose is reckoned form the Date of Award 17. Has the Fellow/Scholar joined any other course, Such as Diploma / Certificate etc. 18. Dues if Any (Payable to the Hostel/Dept.) (Signature of Vice-Principal/Principal) 19. Full Signature of the Candidate with Date 20. Remarks (Details of Savings Account No. for Direct Credit in Bank Account) Yes / No Yes / No The Serial No s 9 & 10 are meant for Comments and Certification by the Supervisor Certified that the above particulars are correct and the Signature against Serial Number 19 is attested, payment may be made Supervisor Head of the Department PRINCIPAL 8

10 I. AUDIT SECTION Passed for Rs (Rs.) The cheque may be Issued in favour of Auditor Supdt (Audit) Assistant Registrar U.G.C. Unit II ACCOUNTS SECTION Paid through the Cheque No dated For Rs... Accountant Supdt(Accts) Assistant Registrar U.G.C. Unit, OU III R E C E I P T Received a sum of Rs.. (Rupees.) from the Registrar, Osmania University, Hyderabad towards the award of UGC - Non-NET Fellowship for the period... vide Cheque No.. Dated Signature of the Scholar 9

11 LEAVE APPLICATION FOR RESEARCH FELLOWS AND RESEARCH ASSOCIATES 1. Name Department 2. Award Letter No. with Date 3. Leave required for days on (dates) 4. Reason 5. Address while on leave Signature Date Recommended and Forwarded Signature with Date Supervisor Head of the Department Principal Signature of Warden (for Hostellers) (For Office Use) 1. Number of previous leaves applications during the year 2. Total leave (No. of Days) already taken during the year 3. Entered and Verified by 4. Remarks 5. Leave granted/not granted Date Dean of the Faculty 10

12 UNIVERSITY GRANTS COMMISSION OSMANIA UNIVERSITY Affix Photograph APPLICATION FOR UGC NON-NET FELLOWSHIP UNDER XII PLAN GRANTS Advertisement No. 1. Name of the Applicant 2. Name of Father/ Husband 3. Date of Birth & Nationality Date 4. Gender and Category Male/Female and OC/SC/ST/BC/Min/PH 5. Address for Correspondence 6. ID Phone/Mobile 7. Name of the Department 8. Date of Registration 9. Educational Qualifications Degree Board/Institute/University Subject(s) Year Division %/Grade S.S.C., INTER UG PG 10. Computer Knowledge Yes / No 11. Qualified in Eligibility Test CSIR/UGC-NET/GATE/SLET/Ph.D-ET 12. Research Experience, If Any 13. Publications, If Any 14. Any other information Certified that all the information provided above are true to the best of my knowledge and belief. Place Date (Signature of Candidate) Note Please attach attested copies of mark sheets/certificates/testimonials, etc. along with the Application Form. Originals are to be produced at the time of interview. Application form completed in all respects should reach us by specified date. Incomplete application forms will not be considered. Name Signature of Supervisor 11

13 ANNEXURE IV-B Details of Selected Scholars under Non-NET Fellowship Scheme Department Faculty College Qualifications No. Unique ID # Name of the Scholar Gender DoB Category DoR DoJ Aadhaar # Mobile # ID University Year D/G Head of the Department Dean of the Faculty Principal D/G Division/Grade; DoR Date of Registration Reported for Ph.D. Program; DoJ Date of Joining Awarded for Fellowship Program 12

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