Associated Students of Eastern Washington University 110 Sutton Hall Cheney, Washington (509)

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1 Associated Students of Eastern Washington University 110 Sutton Hall Cheney, Washington (509)

2 Students serving on a campus committee or council have a unique opportunity of participating in the decision making process at Eastern Washington University. Their input provides an avenue for students concerns and viewpoints to be heard and addressed. Individuals desiring to serve on a committee should go to the ASEWU office, 110 Sutton Hall, and pick up an application form. Thanks for your interest and making a difference that counts! ASEWU COMMITTEES AND COUNCILS ASEWU DIVERSITY COMMITTEE The ASEWU Diversity Committee was formed to present an opportunity for students to discuss issues pertaining to diversity; to clarify the definition of diversity; and to function as a voice for the students in an advisory capacity to various campus bodies including, but not limited to, the ASEWU Council and the President s Advisory Committee on Diversity. The committee serves as a positive influence while striving to educate the campus community, promoting cultural competency and fostering campus unity. ASEWU FACULTY OF THE YEAR COMMITTEE Comprised solely of EWU students, this committee is responsible for selecting from submitted applications the ASEWU faculty of the year. Nomination letters are accepted during the months of March and April. The final selection is made in May and the award is presented to the faculty member at the annual Student Leadership Excellence Awards ceremony traditionally held in June. Student Membership: 5 student-at-large ASEWU FINANCE COMMITTEE The ASEWU Finance Committee was formed to assist in overseeing fiscal and supplemental budget requests submitted by student organizations, student related programs, and departmental related programs. This committee provides financial recommendations to the ASEWU Council. Student Membership: 4 student-at-large CLUB SPORTS FEDERATION COMMITTEE The Club Sports Federation is designed to promote student participation in a variety of physical and athletic activities; provide students with avenues of involvement; help develop leadership skills; and provide students with the chance to develop into a skill level that is commensurate with their level of interest in a given sport. Student membership takes a variety of forms. This committee is composed chiefly of students from ASEWU registered club sports organizations. The two (2) students designated as student atlarge have non-voting membership. ELECTION BOARD The ASEWU Election Board was established to interpret and enforce student government election policies and procedures given under its jurisdiction as provided by the ASEWU Council. This body also serves as a lower court in the event an election grievance is filed. Regular elections are held during spring quarter each academic year. Student Membership: 5 student-at-large FOOD SERVICE COMMITTEE The Food Service Committee was formed to provide recommendations to the university s Director of Dining Services. This body serves as the official representative to the ASEWU Council in matters pertaining to the evaluation of EWU s dining services. Student Membership: 4 student-at-large 3

3 INTRAMURAL ADVISORY COUNCIL The Intramural Advisory Council (IAC) was established to regulate governing policies of the intramural program. The IAC has supervision over all matters concerning intramural sports and is accountable to the ASEWU Council. Student Membership: 5 student-at-large PUBLIC RELATIONS COMMITTEE This committee is charged with addressing the advertising needs of the ASEWU Council and the various components of this body first and then assisting ASEWU registered student organizations in advertising their programs and events. Student Membership: 5 student-at-large REVIEW AND PROPOSAL COMMITTEE The Review and Proposal Committee was established to provide an avenue to review, make changes and recommendations to the governing documents of EWU s student government. The changes and recommendations are then presented to the ASEWU Council for their approval. Membership includes students involved in student government, ASEWU Superior Court, at large students, the dean of students and/or designee and staff from Student Life. SERVICE AND ACTIVITY FEE COMMITTEE The ASEWU Service and Activity Fee Committee was formed to review and evaluate current and proposed budget levels of all organizations, programs and departments receiving service and activity fee funding. Recommendations, proposals, and decisions made by this body are then forwarded to the Vice President for Student Affairs, and lastly, the EWU Board of Trustees. STUDENT BOARD OF TRUSTEES MEMBER SELECTION COMMITTEE This committee was formed because of RCW 28B , which gives the governor of the State of Washington the authority to appoint a student from each four-year public institution to serve as member of their respective board of trustee or board of regents. At Eastern Washington University, traditionally the process begins during the first part of winter quarter when applications are accepted and continues into spring quarter when the applications are reviewed and submitted to the Governor's office. STUDENT HEALTH ADVISORY COMMITTEE (SHAC) The Student Health Advisory Committee (SHAC) addresses issues that affect the health needs of EWU students. This committee functions in an advisory capacity to the office of Student Affairs and serves as the official representative of the ASEWU Council in matters of student health needs. Student Membership: 4 student-at-large STUDENT LEGISLATIVE ACTION COMMITTEE (SLAC) The Student Legislative Action Committee (SLAC) was established to serve as a direct student voice through such efforts as lobbying by the ASEWU and to inform and involve students in a variety of legislative issues that influence them and the university community. Student Membership: 4 student-at-large STUDENT TECHNOLOGY FEE COMMITTEE (STFC) This body was formed in accordance to RCW 28B that stipulates how student technology fees collected will be spent. The committee is charged with researching and applying the fees in a manner that best benefits the students of Eastern Washington University. One of student-at-large positions is a representative designated by University Labs. Student Membership: 4 student-at-large 4

4 STUDENT TRANSPORTATION FEE COMMITTEE The chief purpose of the Student Transportation Fee Committee (STrFC) is to administer the fees collected from the student transportation fee. This committee determines how and where the student transportation fee dollars are spent as well as how to fund and improve on transportation services offered to EWU students. Student Membership: 4 student-at-large STUDENT UNION BOARD OF CONTROL (SUBOC) The Student Union Board of Control (SUBOC) was established to regulate all governing policies and financial matters including maintenance and administrative services of the Pence Union Building. This body serves as the ASEWU s official representative in matters pertaining to the operations of the Pence Union Building. UNIVERSITY RECREATION CENTER ADVISORY COUNCIL (URCAC) The University Recreation Center Advisory Council (URCAC) was formed to provide advice and counsel to the University Recreation Center Governance Board (URCGB) on policies, financial related matters and the maintenance and administrative services for the University Recreation Center. FACULTY ORGANIZATION S STANDING COMMITTEES AND COUNCILS ACADEMIC APPEALS BOARD (AAB) The Academic Appeals Board considers and acts on appeals from students who believe that rules pertaining to the general requirements for graduation are being applied incorrectly in their case or that circumstances require special consideration. This board addresses both graduate and undergraduate appeals and both the Graduate and Undergraduate Affairs Councils confirm the faculty appointments to this board and an administrator convenes the meetings. ACADEMIC INTEGRITY BOARD (AIB) The Academic Integrity Board (AIB) is a standing committee of the Faculty Organization. This board is responsible for administering and managing academic integrity functions. Additionally, the board is charged, but not limited to, the following: promoting academic integrity at EWU; reviewing academic integrity cases, making determinations as to whether a violation occurred, and imposing academic and/or institutional sanctions; assisting the vice provosts in developing academic integrity program support resources; responding, as appropriate, to campus needs related to the academic integrity program; coordinating AIB activities with the vice provosts; and continually assessing academic integrity process outcomes to ensure equitability of sanctions vis-à-vis violations. ACADEMIC SYSTEMS ADVISORY COMMITTEE (ASAC) The Academic Systems Advisory Committee (ASAC) advises the Office of Information Technology (OIT) and Academic Affairs (AA) on the standards, guidelines, policies and planning that supports the use of technological resources to enhance the quality of teaching and learning, research and other scholarly activities; develop and review academic technology; advise on priorities for academic technology initiatives; provide a forum for investigation and advises on new teaching and learning technologies; and facilitate communications regarding academic teaching and learning technology initiatives. ASSESSMENT COMMITTEE (AC) The Assessment Committee (AC) is a hybrid committee shared by two bodies on EWU the Faculty Organization and Academic Affairs. It advises the faculty, Academic Affairs and the broader university community on matters relating to assessment, including assessment requirements for university and program accreditation. Some of the topics the committee will address include: a). in collaboration with the 5

5 administration and staff, educate the faculty and the university community about assessment issues, including but not restricted to, workshops and seminars; b). developing plans for assessment in accreditation efforts at the university, school and departmental level and assisting with the execution of those plans; c). developing plans for assessment of student educational outcomes, both in Critical Foundations/general education and in programs/majors and assisting with the execution of those plans; d). creating resources for the assessment of teaching and learning in collaboration with administration and staff, and advising on the assessment of other university goals and outcomes. This committee collaborates with other committees to create adequate assessment plans. COURSE AND PROGRAM APPROVAL COMMITTEE (CPAC) The chief function of CPAC is to review all new courses, majors, programs and proposed changes (including removal) to existing courses, majors, and programs and make recommendations to the relevant committee for approval or non-approval. There are one or more CPACs that report to each of the following councils the Undergraduate Affairs Council, the Graduate Affairs Council and the Critical Foundations Council. The Course and Program Approval Committees peer reviews course and program proposals in order to maintain acceptable standards of quality in the courses and programs offered at EWU. To fulfill this function, the committees serve to ensure that courses and programs are pedagogically and philosophically sound in accordance to generally accepted standards; that program descriptions and course syllabi are clear and understandable that the proposals (course/program) fit the university mission and strategic plan; that credits and course numbers match specified workload and level; that university representatives have indicated that sufficient resources exist to support the proposal; and that there is an established need for the course or program. The committee is also responsible for resolving questions concerning course numbering, course duplication, applicability of grading system (pass/no credit or grade), and other questions that may arise pertaining to changes in the relevant courses and programs, including compliance with applicable faculty organization and administration guidelines as well as university policies. The committee is responsible for determining the process required to review and approve courses and programs, including the addition and revision of forms and/or software information entry systems., ex-officio CRITICAL FOUNDATIONS COUNCIL (CFC) The primary responsibility of this council is to oversee the Critical Foundations (CF) system for general education. The council has been given the following responsibilities developing and maintaining policies for the review and approval of CF courses; reviewing courses and course sequences for inclusion in CF; developing and maintaining outcomes for CF and coordinate assessment for those outcomes; developing a process of program review for the effectiveness of CF as a whole; in the implementation phase of CF, to creating processes by which faculty, staff and administrators can make the transition to the revised general education curriculum as painlessly and seamlessly as possible; serving in an advisory capacity to Undergraduate Affairs in scheduling CF courses, assessing capacity issues, etc.; providing framework and proposing policies about how course work at other universities or at EWU can meet requirements at CF where the policy is unclear; and providing coordination between CF curriculum structure and majors., ex-officio CRITICAL FOUNDATIONS CPAC Course and Program Approval Committees (CPAC) review new courses, majors and programs and proposed changes (including removal) to existing courses, majors and programs and make recommendations to the relevant committee for approval or non-approval. There are one or more CPACs that report to each of the following the Undergraduate Affairs (for undergraduate studies); the Graduate Affairs Council (for graduate courses and programs) and the Critical Foundations Council (for general education courses and respective sequences). CURRICULUM AND INSTRUCTION COMMITTEE (CDIC) The Curriculum and Instruction Committee (CDIC) is a subcommittee of the Critical Foundations Council of the Faculty Organization. The primary responsibility of this committee is to assist faculty in creating new 6

6 proposals for Critical Foundations (CF) and maintaining existing courses. This committee has a number of responsibilities including identifying the need for workshops, training and resources for meeting the requirements of CF and for assessing their goals; working with faculty in small groups and one-on-one by helping them to develop strong proposals for CF and appropriate clusters/integrated/fye sequences. In addition, through cooperation with the proposed Academic Innovation office, sponsor teaching and learning development activities, which support CF pedagogy. Lastly, in cooperation with the Assessment Committee create a plan for assessment of the CF system (in both courses and outcomes) as well as create an annual report on the year s assessment of CF., ex-officio FACULTY PLANNING ADVISORY COUNCIL (FPAC) The Faculty Planning Advisory Council was created when the Academic Senate collapsed the Business Affairs Council and the Faculty Affairs Council into one (1) group. This Council s function is to advise the senate on matters related to faculty development and the planning and budgeting processes of the university including issues on professional leaves, retirement, insurance, the provision of advice on university long and short term planning, budgets and facilities and the liaison with faculty professional organizations, i.e. the United Faculty of Eastern (UFE). FPAC currently has two (2) council committees: the Research and Scholarship Committee and the Retirement and Insurance Committee. Student Membership: 2 graduate student-at-large GENERAL EDUCATION COORDINATING COMMITTEE (GECC) This committee reviews and approves course proposals and revisions, and addresses policy questions concerning the general education core requirements (GECRs). There are nine (9) subcommittees: Computer Literacy, Cultural Diversity, Humanities and Fine Arts, International Studies, Mathematics, Natural Sciences, Social Sciences, Writing and Senior Capstone. This committee will continue to function until the current general education system is no longer being offered. Once the Critical Foundations Council is operational, this committee (GECC) will be disbanded., ex-officio Note: Each of the nine (9) subcommittees has one (1) student representative. GRADUATE AFFAIRS COUNCIL (GAC) The function of the Graduate Affairs Council is to advise on matters involving the graduate program of the university, which includes curricula, admissions, program development, course approval, degree requirements, program approval, follow-up, advanced placement, academic standards and academic counseling. Each faculty and student member on the committee serves on one of the two committees the Graduate Course and Program Approval Committee (CPAC) or the Policy Development and Review Committee (PDRC). The appointed students must be selected from three (3) different graduate degree programs. Student Membership: 3 graduate student-at-large HONORS ADVISORY BOARD This board advises the director on proposed changes in the program s curricula and activities. They participate in the revision/development of goals and objectives of the program, and they oversee the periodic review of the work of the director. The Honors Advisory Board reports substantive changes in the Honors Program curricula to the Undergraduate Affairs Council and reports on matters concerning the director s performance of his or her duties to the appropriate vice provost (the director s immediate supervisor). One of the student positions is designated upper division and the second is a lower division. The students serving on this committee are approved by the ASEWU Council. Student Membership: Two (2) students who have been admitted to the Honors Program. LIBRARY AFFAIRS COMMITTEE (LAC) (formerly known as the Libraries Affairs Council) The purpose of the Library Affairs Committee is to advise on university library services and collections including library development and administration; book, periodical, and other collections; library use rules; loaning policies; and hours of operation. The Library Affairs Committee reports to the Rules Committee., ex-officio 7

7 PROGRAM REVIEW COMMITTEE (PRC) In accordance to the policies established by the Washington Student Achievement Council (WSAC) (formerly the Higher Education Coordinating Board [HECB]), the Council adopted a policy requiring all programs at state four-year institutions of higher education to undergo periodic review following specific guidelines. Summaries of the results of those reviews are reported to WSAC, which in turn reports to the governor and the legislature. The PRC was established to coordinate the reviews of several graduate and undergraduate programs each year. Both the Graduate and Undergraduate Affairs Councils confirm the faculty appointments to this committee while an administrator convenes the meetings., ex-officio RULES COMMITTEE The Rules Committee is the body through which information is passed from the committees and councils to Senate and vice versa. At each Rules meeting, council and committee chairs report the activities of their respective committees and subcommittees that report to them. Rules also approves agenda items for the upcoming Senate meeting, refers them to a council or committee for further work, tables items for later consideration or determines if the item should or should not be forwarded to the Senate. This body also prepares lists of nominees for council and committee membership and offices., ex-officio STUDENT SUCCESS AND RETENTION COMMITTEE (SSRC) The Student Success and Retention Committee (SSRC) advises Academic Affairs and the Academic Senate on standards, policies, planning and practices that pertain to student retention and success at EWU. Areas of focus may include, but are not limited to, the study of existing knowledge about student success and retention; differing definitions and measures of success; and the experiences of other institutions regarding student success, advising and retention. This committee recommends strategies to improve student success and retention, and, in particular, should consider strategies that involve collaboration among units at the university, or that involve new institutional approaches. As part of the campus wide commitment to student success, the committee is encouraged to rethink how faculty, administration and staff might work together to: a). foster collaboration between faculty, the various advising systems and student support services to better meet students academic and advising needs; b). strengthen student relationships to faculty and the broader campus community; and c). develop systems to assist students in planning their progression through the university experience. This is a hybrid committee, which meets on the first Friday of the month during the academic year. UNDERGRADUATE AFFAIRS COUNCIL (UAC) The Undergraduate Affairs Council s function is to advise on matters involving the undergraduate programs of the university including, but not limited to, curricula, admissions, program development and approval, course approval, follow-up, degree requirements, honors, advanced placement, academic standards, academic counseling, extension and correspondence, and academic support. UNIVERSITY S COUNCILS AND COMMITTEES ADVISORY COMMITTEE ON INTERCOLLEGIATE ATHLETICS The purpose of the committee is to advise the EWU president on policies regarding the intercollegiate athletic program of the university. The general responsibilities of the committee include: a). recommend policies, options, and/or policy alternatives involving the intercollegiate athletic program to the university president; b). monitor budgeting, funding and financial activities within intercollegiate athletics and make recommendations relative to prioritization of fund expenditures; c). review implementation of athletic program policies; d). conduct an annual review of student athlete welfare issues; e). review tutoring, orientation and academic progress monitoring as part of the three-year Academic Support Services Review required by NCAA Operating Principle 2.2; f). monitor and recommend policies regarding the 8

8 intercollegiate athletic program e.g. athletes safety and welfare; academic standards and progress for athletes; academic integrity review process; gender equity; and plans for improvement. Student Membership: One (1) minority student athlete or student from an under-represented group, annual term. BOARD OF STUDENT PUBLICATIONS The Board of Student Publications (BSP) serves as the governing body of the student newspaper, The Easterner. This board is responsible for the employment of the editor and business manager of The Easterner and establishes policies and job descriptions concerning said employees. Additionally, they set general policies concerning the paper, including the frequency and method of publication and work with the editor and business manager to establish budgets and financial business goals of The Easterner. The Board is also responsible for establishing polices for handling complaints from readers and handling personnel issues relating to the newspaper staff. DIGITAL MEDIA ADVISORY COMMITTEE (DMAC) The Digital Media Advisory Committee (DMAC) is one of the venues for planning and receiving input from constituencies regarding administrative technology. This committee is charged with developing web strategy and policy and communicating this information to the university community. Their authority encompasses all websites that deliver content related to EWU regardless of where or how they are published or hosted. The committee is co-chaired by the Chief Information Officer (CIO) and the Vice President for Advancement. EWU WOMEN S COMMISSION The purpose of this commission is to provide a university forum and presidential advisory body to serve as an advocate for issues that deal predominantly with the well-being and status of women in the university community. The commission is an independent organization and answers only to the president. Appointed by the university president, the composition of the voting members includes twelve voting members three (3) representatives from the faculty, administrative-exempt personnel, students and classified staff. FINANCIAL AID APPEALS COMMITTEE This committee is responsible for advising on policies as it relates to the Financial Aid office. They deal with the suspension of financial aid and other programs as it relates to students. INTELLECTUAL PROPERTY COMMITTEE (IPC) This committee serves as an advisory committee to the president on all university patent and copyright matters. Additionally, some of the powers and duties given to the committee, but is not limited to, the following to interpret and apply the Intellectual Property Management policy, in compliance with applicable state law and regulations; evaluate inventions or patentability, scientific merit and economic feasibility and where desirable to seek expert advice to assist in making such determinations; assign inventions to outside organizations for evaluation and patenting; to license intellectual property to outside organizations under appropriate license for commercialization, open source license (e.g. the GNU General Public Licenses) or other types of agreements considered to be in the best interest of the university and public good; to submit its decisions on patent and copyright matters to the university president or designee; provide assistance and advice to faculty and other research personnel concerning all aspects related to the patenting of inventions and the copyright of original works; and to determine if the university has an interest. Matters presented to the IPC regarding specific property will be held in confidentially by its membership. The chair of this committee is the Technology manager. 9

9 LIBRARY STUDENT ADVISORY COMMITTEE Developed during spring quarter 2013, the Library Student Advisory Committee was formed to garner and obtain constructive student input and perspective on library issues as it pertains to the needs and concerns of EWU students. These matters are then presented to the appropriate library administration member with the goal of enhancing EWU s student-focused learning environment. Membership consists of students from all class standings and major disciplines. Student Membership: 8 student-at-large PARKING APPEALS BOARD The Parking Appeals Board administers appeals submitted by individuals who have been issued parking infractions for violations of the Eastern Washington University s WAC parking regulations. This body serves as an independent parking infractions hearing board. It is the responsibility of the board to evaluate mitigating circumstances presented in the appeal and determine whether the appeal should be upheld or void. Their evaluations are objective and reviewed with consideration of EWU s parking regulations, the Washington Administrative Code (WAC) and the Revised Code of Washington (RCW). The Parking Appeals Board consists of members from the associated students; faculty; classified staff and administrative exempt. One of the student-at-large positions is designated for the ASEWU Council representative whose departmental area is student services. PRESIDENT S ADVISORY COMMITTEE ON DIVERSITY The purpose of the committee is to provide a presidential advisory body to advocate on the Board of Trustees Diversity Initiative and to promote effective participation by members of all racial, ethnic and under represented groups in the civic life of the university. This committee advise the administrative office that is responsible for addressing diversity in the learning environment and in the working environment. Appointed by the university president, the committee consists of fourteen (14) members three (3) representatives from the faculty, administrative employees, classified staff and students, and a representative from the community and alumni. The president requests nominations from the various campus governance groups. SCHOLARSHIP REVIEW COMMITTEE The committee selects recipients for various scholarships, nominates representatives from EWU for national scholarships and provides guidance as needed by the office that coordinates scholarship information on campus. STRATEGIC PLANNING COUNCIL, EWU (SPC) The Strategic Planning Council was created at the recommendation of EWU s strategic planning effort. This Council is responsible to the cabinet for overseeing effective and ongoing strategic planning at EWU. This planning includes implementation, assessment and refining of the university s goals and strategies. It is a collaborative group, representing faculty, staff, students and the administration. STUDENT DISCIPLINARY COUNCIL [formerly the University Disciplinary Committee] The Student Disciplinary Council is equally composed of student, staff and faculty representatives. The Council hears cases of conduct code violations as described in WAC In addition, the Council serves as an appeal authority under WAC Student members serve a one (1) year term. Student Membership: 6 student-at-large STUDENT TECHNOLOGY ADVISORY COMMITTEE Working in conjunction with the ASEWU, this student action committee hosts an open solicitation for student technology proposals and engages students and campus service providers (e.g. labs, the University Bookstore, etc.) in conversations regarding current and future technological needs of EWU students. 10

10 SUSTAINABILITY COMMITTEE This recently formed committee is charged with serving as an instrument for the discussion of sustainability and energy conservation between the various campus stakeholders. The committee reports to and provides information to the university president for his/her comments and direction. The membership of the Sustainability Committee consists of representatives from the faculty; classified staff; administrative exempt; administrators; EWU students and a dean of a college. UNIVERSITY COMMENCEMENT COMMITTEE This committee is composed of various university constituencies from the community. Under the direction of the chair, it is the responsibility of the committee to oversee the wide range of activities and to schedule the upcoming year s graduation ceremony. One of the student-at-large positions is designated for the ASEWU Council representative whose departmental area is student services. UNIVERSITY MEDALS AND AWARDS On behalf of the university, the University Medals and Awards Committee is responsible for considering and recommending to the university president individuals whom the committee deems worthy of consideration for special recognition. These awards include the following the Classified Staff Distinguished Service Award, the Administration Exempt Distinguished Service Award, and the Trustees Medal Award. This committee is composed of various constituencies from the campus community ten (10) voting members and three (3) ex-officio members. UNIVERSITY SAFETY COMMITTEE (USC) The University Safety Committee (USC) meets quarterly and is charged with the responsibility of protecting the lives and well-being of its students, faculty, staff, administrators and visitors and for preventing damage and loss to university-owned property. Additionally, the committee is charged with the responsibility for formulating, implementing and monitoring the university s policies for health and safety. The committee also serves as a forum for the discussion of topics of interest and concern. Committee members serve as the liaison between the committee and the constituencies they represent. Also, the members are appointed by the university president. The composition of this committee includes four (4) members of the university administration, four (4) members of the UFE, four (4) members of the WFSE Local 931 and four (4) EWU students. Recommendations and proposals are forwarded to the President s office. One of the student-at-large positions is designated for the ASEWU Council representative whose departmental area is student health and safety services. Student Membership: 4 student-at-large 11