Dossier Preparation Workshop APRIL 2, 2013

Transcription

1 Dossier Preparation Workshop APRIL 2, 2013

2 UCAPT UNIVERSITY COMMITTEE ON APPOINTMENTS, PROMOTIONS, AND TENURE

3 New 2013 UCAPT Manual Revised dossier checklist (includes changes to required/optional materials) Reconsideration information included New information on evaluating digital scholarship New information on contacting referees Two new referee letter templates: Candidate who produces digital scholarship Clinical Scholar candidate

4 Important Dates Dossiers should be submitted to the Office of Faculty Affairs by the following dates: October 15: Promotion dossiers not involving tenure February 1: Tenure dossiers March 15: Senior lateral appointment dossiers For extensions: dean requests to the Vice Provost for Faculty Affairs For expedited consideration: dean requests to the Vice Provost for Faculty Affairs

5 The dossier UCAPT MANUAL: appointments_promotion_tenure.pdf

6 Dossier overview Checklist for Dossier Preparation (UCAPT Manual) 1 complete hard copy 1 complete electronic copy, divided into the sections listed on the Dossier Preparation Checklist 1 abbreviated hard copy, with: Recommendation for Appointment/Promotion form I-A. Administrative Assessments I-B. Quantitative Data II. Curriculum Vitae III. Personal Statement VI. Referee Letters

7 Appointment/ Promotion form Do not include offer letter

8 I-A. Administrative Assessments Dean s memo School committee memo Department chair memo Department faculty memo Additional assessments for interdisciplinary candidates with appointments greater than 0% In all memos: Do not quote referee letters directly Votes should be reported accurately at all levels

9 I-B. Quantitative Data Quantitative data, including a cohort analysis, are required. If any of this (besides cohort analysis) is not applicable, other relevant metrics need to be included. Cohort analysis (required) Chart showing scholarly or creative output per year Citation counts Journal impact factors List of grants (if applicable) Other relevant metrics (optional) For more information on quantitative data, see section 7.3 in the UCAPT Manual

10 Cohort Analysis (required)

11 Citation Counts (Web of Science) w.webofknowledge.com/wos * Author Search and/or Cited Reference Search * Author Search and/or Cited Reference Search

12 Journal Impact Factors From ISI Journal Citation Reports, journal webpages, etc. ISI JCR:

13 Note: If journal impact factors are not relevant to the discipline, include other metrics to show the significance of the place of publication, exhibition, performance, etc.

14 II. Curriculum Vitae CV format that is standard for discipline III. Personal Statement Need not be more than 5 pages

15 IV. Teaching Record Teaching memo from department/school Teaching statement from candidate Chronological list of courses taught List of courses developed/revised List of graduate students/ post-docs mentored (if applicable), along with their current positions All other teaching information should go in section VII-B

16 V. Service Record Service statement from candidate (optional) Service record (list)

17 VI. Referee Letters For more information on the referee letters, see section 7.8 of the UCAPT Manual Sample solicitation letter Referee letter templates are found in section 8 of the UCAPT Manual Referee chart Referee bios (before each letter) Section VI-A: substantive letters from arms-length referees Dossier must include at least 5-6 arms-length referees Include all correspondence with referees in the dossier (including those who declined to write) Section VI-B: other letters (collaborator, non-arms-length)

18 Sample Referee Chart

19 Section VI-A: Arms-length letters Arms-length Non-arms-length May have met the candidate at conferences and other professional activities Collaborator Friend Current or former colleague Former fellow grad student Mentor

20 VII. Appendix VII-A. Evidence of Scholarship Recent publications and other scholarly/creative work, including (if applicable): Articles and books Samples of creative work Reviews of candidate s work (published reviews and/or publishers reviews) Pink sheets of grants VII-B. Evidence of Teaching Effectiveness Course syllabi Student evaluations Summaries of all courses Individual student evaluations from approximately the last 2 years Classroom observations Other evidence (optional)

21 Senior Lateral Appointments and Transformative Hires In exceptional cases, the dossier may be abbreviated in the following ways. These abbreviations should be discussed with the Vice Provost for Faculty Affairs prior to creating the dossier. See also section 6 of the UCAPT Manual. May use different school/department committees for administrative assessments Personal statement may not be available Could ask official or colleague at candidate s current institution for information on the candidate as a teacher and mentor Service information may be available from candidate s CV or the public record May use a smaller number of referees (the number must be approved by the Vice Provost for Faculty Affairs) Evidence of scholarship may be available from the public record

22 Reconsiderations on Tenure Decisions Send original dossier AND reconsideration dossier Reconsideration dossier should only include the new evidence (divided into sections as appropriate) Reconsideration dossier should include full hard copy, abbreviated hard copy, and electronic copy

23 Questions? We are always happy to answer questions. Please feel free to contact us. Office of Faculty Affairs (213) Beth E. Meyerowitz Vice Provost for Faculty Affairs (213) Whitney Arnold Manager of Tenure and Promotion (213)