Further Particulars for the Post of

Transcription

1 Further Particulars for the Post of Administrator Admissions (Fixed term)

2 Recruitment Team Human Resources Department Direct line: March 2017 Dear Applicant Thank you for enquiring about the post of Administrator Admissions (Fixed term). We have pleasure in enclosing the following: Job description Person specification University Vision, Mission and Values If you would like to apply for this post, please complete the online application by noon on 19 th April 2017 at The application must be completed in full, as this will be used for the purposes of shortlisting and demonstrate how your skills and experience meet the requirements of the post. Please take particular care when completing the online application as the information you provide will be subject to a verification process. Please note that references for shortlisted candidates may be taken up before interview unless a candidate explicitly requests on their application that this is not done. At all events, you should nominate at least two referees from whom we could obtain references before interview. Thank you for showing an interest in this post. We look forward to receiving your application. Recruitment Team Leeds Trinity University Enc. Leeds Trinity University has an Equality and Diversity Policy. We welcome applications from all parts of the community.

3 Leeds Trinity University is a successful University community which offers a high quality learning experience to its students. Applications are invited for the following post: ADMINISTRATOR (ADMISSIONS) (FIXED TERM) Fixed term to 31 st March 2018 Salary 21,220 to 22,494 per annum pro rata The Admissions team is an integral part of the wider Marketing, Communications and Recruitment function. The postholder will provide efficient administrative support within the admissions team with particular reference to matters relating to foundation, undergraduate and postgraduate degree student admissions. Applicants should ideally have proven experience in the HE sector along with administrative experience, the ability to exercise initiative and excellent communication, organisational and IT skills (to include MS Office). The ability to work as part of a team is a critical aspect of the role, as is a professional and flexible approach to work and good organisational and time management skills. Hours of work will be 35 hours per week. In return we offer an excellent range of benefits including generous holiday entitlements, staff development opportunities and a pension scheme. CLOSING DATE FOR APPLICATIONS: noon on 19 th April 2017 Further details and the online application are available at: If you have any queries about the application process, please jobs@leedstrinity.ac.uk or call Leeds Trinity University has an Equality and Diversity Policy. We welcome applications from all parts of the community.

4 Leeds Trinity University Vision, Mission and Values Our Vision is to be Renowned for developing socially impactful, highly employable individuals through pioneering, research-led learning and teaching. Our Mission is Guided by our Catholic identity and faith foundation. We provide an exceptional educational experience in a diverse community. We are committed to the promotion of dignity, respect, social justice and equality in order to deliver positive social and economic impacts. Our Values of dignity, respect, social justice and equality are lived out and evidenced by: striving for excellence in all that we do; being a compassionate, respectful and inclusive community that embraces diversity; acting with integrity and transparency; encouraging dialogue and collaboration.

5 LEEDS TRINITY UNIVERSITY JOB DESCRIPTION JOB TITLE: DEPARTMENT: Administrator - Admissions (Fixed term) Marketing, Communications and Recruitment GRADE: Grade 5 (points 16 18) DURATION: Fixed term to 31 st March 2018 HOURS OF WORK: RESPONSIBLE TO: 35 hours per week Monday to Friday. The postholder will be expected to work flexibly as required to contribute to the overall efficient discharge of the department. This will involve some weekend and Bank Holiday working. Admissions Officer. PURPOSE OF THE POST: The postholder will provide administrative support to the team, with particular reference to undergraduate and postgraduate student admissions. The postholder will be expected to work closely with other staff in Marketing, Communications and Recruitment and contribute as necessary to all aspects of the department as directed by the Admissions Officer and/or the Head of Student Recruitment and Admissions. MAIN DUTIES AND RESPONSIBILITIES: 1. To process undergraduate and postgraduate applications from initial enquiries to confirmation of admission, in liaison with admissions tutors and departmental staff as required. 2. To produce reports from the student records system and produce standard correspondence for applicants, schools/colleges and UTT/UCAS. 3. To liaise with external agencies such as UCAS, UTT, NARIC, DBS and Occupational Health specialists to ascertain applicant clearance status. 4. To assist with the applicant confirmation, clearing process and late application exercise. 5. To update and maintain programme related information and application packs in collaboration with programme directors and department staff. 6. To process RPL requests in accordance with the institution s RPL procedures and in liaison with department RPL Coordinators. 7. To provide administrative support in respect of interview arrangements for applicants. 8. To participate in internal and external recruitment and post-application activity as required. 9. To receive and respond to s submitted to the general admissions account, and refer on as appropriate.

6 GENERAL DUTIES: 10. To operate and maintain computerised and manual applicant/student records. 11. To provide an efficient and courteous enquiry service to assist applicants, students, staff and external bodies responding to queries in person, by telephone or by as appropriate. 12. To undertake general administrative and clerical duties to include filing, photocopying, distributing documentation and preparing mail outs. 13. To provide support for key events to include, post application events, open days, clearing, induction, registration, examinations and awards ceremonies as appropriate. 14. To deal with data in accordance with the Data Protection Act To comply with current health and safety requirements, work with relevant University policies including equal opportunities and participate fully in the annual staff review scheme. 16. To apply the Equality and Diversity Policy in the postholder s own area of responsibility and in his/her general conduct. 17. To carry out other duties, commensurate with the grade of the post, as directed by the Admissions Officer and/or Head of Student Recruitment and Admissions following due consultation. This job description is current on the date indicated below. It is liable to variation in order to reflect or anticipate University developments and changes in the post. March 2017

7 LEEDS TRINITY UNIVERSITY PERSON SPECIFICATION JOB TITLE: DEPARTMENT: Administrator Admissions (Fixed term) Marketing, Communications and Recruitment DATE: March 2017 ESSENTIAL DESIRABLE Assessed by: Application Form (A) Interview (I) References (R) EDUCATION/ QUALIFICATIONS: Good basic education to GCSE level standard, or equivalent, to include Maths and English. A EXPERIENCE: Proven administrative experience., R Experience of working with MS Office (to include Word, Access and Excel). Experience of operating administrative systems. Proven experience in the higher education sector. Experience of working with a student records system in the higher education sector. Experience of admissions administration in the higher education sector., R, R

8 SKILLS, ATTITUDES & ATTRIBUTES: Excellent organisational and time management skills. Excellent interpersonal and communication skills. Accuracy and attention to detail. Ability to work effectively under pressure and to tight deadlines. Professional and flexible approach to work. Commitment to the provision of a high quality service. Ability to maintain confidentiality. Ability to work effectively as part of a team. Ability to work on own initiative within the scope of the role. I, R I, R I, R I I, R I