Calcutta Institute of Engineering and Management Tollygunge, Kolkata West Bengal. Statutory Declaration under Section 4(1)(b) of the RTI Act 2005

Transcription

1 Calcutta Institute of Engineering and Management Tollygunge, Kolkata West Bengal Statutory Declaration under Section 4(1)(b) of the RTI Act 2005

2 1. PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES Particulars of organization: Name of the Organization Brief history and background for institute establishment Affiliation and Approval Principal Dean Academics Registrar Calcutta Institute of Engineering and Management Calcutta Institute of Engineering and Management (CIEM) is a higher educational institute in Kolkata, West Bengal, India. The Institute was founded in 2003 with an aim to develop a "Center for Excellence", by eminent educationalists and social workers. The Campus, spread over 5.08 acres, is named as "Prasanta Sur Campus" after the founder Chairman Late Prasanta Sur. It is located in the heart of Kolkata, at Kudghat, which is a part of Tollygunge locality. The institute is about 500 meters away from Kudghat (Netaji) metro station. The institute is owned and managed by Calcutta Institute of Engineering and Management Society. CIEM is affiliated to Maulana Azad Kalam Azad University of Technology (MAKAUT) and approved by All India Council of Technical Education. Prof. (Dr.) Amitabha Das Dr. NIlanjan De Dr. Surajit Bhattacharyya Functions and duties: The Institute provides education services for the following technical and management programs: (1) Four year B.Tech. degree programs: Computer Science Engineering Information Technology Electrical Engineering Civil Engineering Electronics and Communication Engineering Instrumentation and Control Engineering (2) Two year degree program: Master of Business Administration (3) Three year degree programs: Bachelor in Business Administration (Honors) Bachelor in Computer Application The Institute conducts the following duties while providing educational services: Class room teaching. Conducting laboratory and workshop experiments and demonstrations. Conducting internal examinations. Conducting semester laboratory and workshop examinations on behalf of MAKAUT.

3 Conducting semester theory examinations on behalf of MAKAUT. Facilitating industrial trainings and internships. Conducting seminars for the faculty members and students. Facilitating research and projects for the students and the faculty members. Facilitating industry-academia activities and talent transformation. 2. POWERS AND DUTIES OF EMPLOYEES OF CIEM Refer to CIEM Service Rules available at Principal Section 4.5.1(a) Dean Academics Section 4.5.1(b) Head of the Departments Section 4.5.1(c) Faculty Members Section Laboratory and Workshop staff Section Registrar Section Accounts Officer Section 4.5.3(c) Estate Officer Section 4.5.3(d) Administrative Officer Section 4.5.3(e) Training and Placement Officer Section Librarian Section 4.5.6(a) Assistant Librarian Section 4.5.6(b) Library Assistant Section 4.5.6(c) Library Attendant Section 4.5.6(d) System Manager Section 4.5.7(a) System Supervisor Section 4.5.7(b) 3. THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY The Institute was set up by CIEM Society, a registered Society which take all important decisions jointly by the Chairman of Board of Governors (BoG) through regularly held BoG meetings and the Principal of the Institute. 4. NORMS SET BY CIEM FOR THE DISCHARGE OF ITS FUNCTIONS (i) For day to day academic activities the Principal takes the decisions with the assistance from the Dean Academics. (ii) For day to day campus maintenance the Registrar takes the decisions after the approval from the Principal and these decisions are implemented by the Estate Officer. (iii) For other non-academic administrative activities the Registrar takes the decisions after the approval from the Principal and these decisions are implemented by the Administrative Officer.

4 (iv) For purchase activities the requisition is generated by the any academic or non-academic departments. The Principal takes decision regarding the approval of these requisitions. The Purchase Committee takes decision on these approved requisitions. The work order is released by the Accounts Officer with the approval from the Secretary, CIEM Society for purchasing the items cleared by the Purchase Committee. (v) The Central Library is managed by the Librarian with approval from the Principal. (vi) For all financial matters the CIEM Society takes the decision. (vii) For recruitment of faculty members interview committees are constituted with the Chairman of BoG as its head. (viii) All the major activities of the Institute are reported in the BoG meeting by the Principal. 5. ACTS, RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY CIEM OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS The rules and regulations used by the employees of CIEM for discharging their duties are mentioned in the Service Rules of CIEM which is available at 6. A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY CIEM OR UNDER ITS CONTROL Some of the major documents held by the Institute: (i) Students list. (ii) Employee list. (iii) Year wise admission list. (iv) Placement records. (v) List of books available in the Central Library. 7. PARTICULARS OF ANY ARRANGEMENTS THAT EXISTS FOR CONSULTATION WITH, OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF DEPARTMENT S POLICY OR IMPLEMENTATION THEREOF. The following committees contains members from the public: (i) Grievance Redressal cell The Cell is constituted entirely with eminent academicians from various universities of international reputation. The Cell has the authority to arbitrate any type of grievances raised by various stakeholders of the Institute.

5 (ii) Anti-ragging Committee The committee contains members from local law enforcement agencies and eminent persons. The committee arbitrates any complaints regarding ragging of any form raised by the students of the Institute. (iii) Internal Complaints Committee The committee is formed following the recommendations of "Vishakha" guideline and it contains lady members from the public with the experience in laws of "Sexual Harassment" against woman in workplace. The committee arbitrates complaint raised by the woman employees as notified in "Vishakha" guidelines. 8. STATEMENT OF BOARDS, COUNCILS, COMMITTEES OR OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS A PART OF CIEM OR FOR THE PURPOSE OF ITS ADVICE, AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC The minutes of the meetings of various committees and cells are not accessible to the public. 9. DIRECTORY OF OFFICERS AND EMPLOYEES OF CIEM Calcutta Institute of Engineering and Management 24/1A, Chandi Ghosh Road, Tollygunge, Kolkata info@ciem.ac.in Front Office: Web site: Principal's Office: FAX: Name Designation Room number Prof. (Dr.) Amitabha Das Principal (incharge) A202 Dr. Nilanjan De Dean A312 Academics Dr. Surajit Bhattacharya Registrar A102 Mr. Aditya Dey Accounts L109 Officer Mr. Pallab Kanjilal Administrative L102 Officer Mrs. Mausumi Basu Librarian L101 Mr. Dinesh Koley Estate Officer T106 Mr. Debjyoti Bagchi Officer-in-charge, A311 Examination Cell Mr. Lakshmi Charan Pal, System A212

6 Mr. Biswajit Das, Mr. Ranajit Maity Supervisors 10. THE MONTHLY REMUNERATION RECEIVED BY EACH OF CIEM's OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS This information is available on request in case to case basis with the approval of competent authority. 11. THE BUDGET ALLOCATED TO EACH OF CIEM'S AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENTS MADE This information is available on request in case to case basis with the approval of competent authority. 12. THE MANNER OF EXECUTION OF SUBSIDY PROGRAMS, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES Not applicable to the Institute. 13. PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATIONS GRANTED BY CIEM Not applicable to the Institute. 14. DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY CIEM, REDUCED IN AN ELECTRONIC FORM Some of the information available on the Institute website ciem.ac.in : (i) Vision and Mission statements of CIEM. (ii) Composition of CIEM Society. (iii) Copies of approvals and affiliations. (iv) Data submitted to NIRF. (v) This document. (vi) Composition of the BoG. (vii) Service Rules. (viii) Class schedules

7 (ix) Academic Calender (x) Fee structure Some of the information available in the ERP of the Institute: (i) Student list with profile details (ii) Faculty list with profile details (iii) Program list (iv) Course list (v) Semester-wise attendance record of the students (vi) CO attainment list 15. THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE The Central Library of CIEM is available for use to the public during working hours of the Institute. 16. THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS The Administrative Officer and the Registrar act as Public Information Officers.