UT System Board of Regents. UT System Executive Team. UT System Teams Communications and Engagement Team

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1 Project South Texas Transition Structure, Roles, & Responsibilities UT System Board of Regents UT System Executive Team Description: Current UT System leadership, including Chancellor Francisco Cigarroa; EVC for Academic Affairs, Pedro Reyes; EVC for Business Affairs, Scott Kelley; EVC for Health Affairs, Ray Greenberg; VC and Chief Government Relations Officer, Barry McBee; VC for External Relations, Randa Safady; VC and General Counsel, Dan Sharphorn; Special Advisor to EVC for Academic Affairs, Julio León, and Associate VC and Chief of Staff for OAA, John Hayek. Role: To oversee and provide System-level leadership for both UTPA and UTB and the new university. To facilitate interaction, as needed, between the campuses in the RGV and other UT System institutions and structures to address the guiding principles of the new university. To leverage resources to ensure the success of the transition to the new university. Maintains communication with the Board of Regents. Steering Team Description: Led by Associate Vice Chancellor, Chief of Staff John Hayek. Members include: Executive Vice Chancellor Pedro Reyes, Julio Leon, Michael Putegnat, Randy Wallace, Terry Hull, Amy Shaw Thomas, Stephanie Huie, Bill Shute, Wanda Mercer, Kevin Lemoine, Alan Marks, Randy Charbeneau, Mike O'Donnell, Susan Sherman, Jenny LaCoste- Caputo, Jim Noffke, Marni Baker Stein, Marg Knox, Dan Stewart, Pat Francis, and Michael Heidingsfield Role: Advocate for Project South Texas; provide direction and guidance to the Special Advisor, campus representatives, and external consultants on policy issues, resources, and other critical steps in the creation of new university; and help keep operational tasks on track. UT System Teams Communications and Engagement Team Description: Led by Vice Chancellor Randa Safady. Members include: Pedro Reyes, Ken Shine, Julio Leon, John Hayek, Jim Noffke, Jenny LaCoste-Caputo, Karen Adler, Priscilla Cortez, and Laura Hartman Role: Execute the Project South Texas Communication Plan; interface with community and key stakeholders on formation of new university; and provide deliverables as requested from the Executive and Steering Committees with respect to government relations, community engagement, philanthropy, and media relations. Medical School Team Description: Led by Special Advisor Ken Shine. Members include: Pedro Reyes, Julio Leon, Founding Dean of Medical School (TBD), Amy Shaw Thomas, Alan Marks, Wanda Mercer, Dale Klein, Patti Hurn, Francisco González-Scarano, Steve Lieberman, Steve Mintz, and Priscilla Cortez Role: Provide advice on medical building construction; research facilities, instruction, faculty hiring, and legal agreements; maintain and enhance relationships with partner organizations; support fundraising strategy development; and provide guidance on instructional technology.

2 New University Transition Team (NUTT) Description: Led by Special Advisor Julio León. Members include: Presidents Juliet Garcia (UTB) and Robert S. Nelsen (UTPA), Provosts Havidán Rodríguez (UTPA) and Alan Artibise (UTB), and Vice Presidents for Business Affairs, Marty Baylor (UTPA) and Rosemary Martinez (UTB), Vice Presidents for Students Affairs, Martha Cantu (UTPA) and Hilda Silva (UTB), and John Hayek (UTS). Role: To oversee planning and development of new university. To help interpret and emphasize the guiding principles. To facilitate interaction and communication between local planning efforts, internal and external stakeholders, and the UT System Executive Team. New University Steering Committee (NUSC) Description: Led by Special Advisor Julio León. Members include: 30 individuals in current campus leadership positions at UTB and UTPA, including Presidents, Provosts, Vice Presidents, and selected Associate Vice Presidents and Vice Provosts, and faculty, staff, and student leaders. Role of NUSC: To oversee the cross-institutional day-to-day efforts in planning the new university, such as the timelines and tasks for the academic program and operational working groups, the interaction between the campuses and the Transition Team, and the integration of working group recommendations. Role of University Provosts and Vice Presidents: To oversee the work of the academic and operational working groups within their respective divisions. To compile working group recommendations into a coherent whole focused on the guiding principles of the new university. To collaborate across current divisions and institutions to ensure the final recommendations of the working groups reflect the best possible organization for the new university and are not limited to the current organizational structure. Academic Programs Working Groups Description: 13 cross-institutional teams of about 10 faculty each, grouped by broad disciplinary connections. Vice Provosts and Associate Provost are assigned as liaisons to each group to assist them with their work. Role: To recommend an innovative academic organizational structure, based on the guiding principles, for the new university. To recommend the academic degree programs that the new university should offer. Academic Description: 14 cross-institutional teams of approximately 10 faculty and staff. Groups are organized around important academic administration tasks/topics. Role: To describe significant functions, design administrative structures based on best practices, and connect recommendations to student success, guiding principles, regional needs and resources, as well as innovative, 21 st century models. To recommend critical policies, practices, and implementation timelines for each academic administration area. Operations Description: 15 cross-institutional teams of approximately 10 staff. Groups are organized around important operations administration tasks/topics. Role: To describe significant functions, design administrative structures based on best practices, and connect recommendations to student success, guiding principles, regional needs and resources, as well as innovative, 21 st century models. To recommend critical policies, practices, and implementation timelines for each operational area. 2 P a g e

3 Students-Only Working Group Description: The Vice Presidents for Student Affairs at UT Brownsville and UT Pan American will solicit feedback from students regarding their vision for the new university. They will utilize multiple methods to solicit student responses including a student survey, focus groups and other initiatives designed to encourage the continued involvement of students in designing their new University. Role: To solicit student feedback regarding their experiences at their respective universities and more importantly, to seek their recommendations for the design of support services in the new university. Description: TBD Other Working/Advisory Groups Role: TBD 3 P a g e

4 New University of Texas Transition Organizational Structure October 2013 New University Transition Team (NUTT) Student-Only New University Steering Committee (NUSC) Academic Program (13) Academic (14) UTS Steering Team Operations (15) UT System Board of Regents UT System (UTS) Executive Team UTS Medical School Team UTS System Communications and Engagement Team Additional Sources of Input & Expertise Regional Groups (TBD) Chancellor s Visits to RGV Professional Services & External Consultants Accrediting Organizations Federal and State Agencies Site Visits Special Convenings Political and Civic Outreach Community Outreach Business & Economic Development Outreach Healthcare Outreach K-12 and Community College Outreach Other 4 P a g e

5 Creative and Performing Arts Liberal Arts/Humanities Community & Public Service Social Sciences Sciences & Math Biomedical Science Academic Programs (13) Health Professions Nursing Engineering, Computer Science, and Technology Business Education Bicultural Studies Trans-disciplinary Studies 5 P a g e

6 SACS Accreditation Graduate and Int'l Student Enrollment Management and Admissions Policies Student Engagement and Experiential Learning Academic Policies Core Curriculum Academic Assessment Academic (14) Academic Support Services Library Infrastructure and Support Services Research and Sponsored Projects International Programs and Global Initiatives Distance Education Faculty Affairs and Development Faculty Governance Other Accreditation Activities 6 P a g e

7 Personnel Policies, Procedures, and Hiring Priactices Business Processes Campus Master Planning, Physical Resources, and Transportation Linkages Campus Security IT Processes, Procedures, and Infrastructure Enrollment Management Operations (15) Student Support Services University Advancement Athletics Auxiliary Enterprises Compliance/Audit Requirements Business Plan Development Community Engagement and Outreach Change Management Start Up Activities 7 P a g e