ACADEMIC AFFAIRS CALENDAR

Transcription

1 ACADEMIC AFFAIRS CALENDAR *NOTE: When a deadline occurs on Saturday, the Friday date will be in effect. When a deadline occurs on Sunday, the Monday date will be in effect (except for deadlines relating to tenure, promotion, and termination). For deadlines occurring on a University holiday, the next work day will be in effect. This method of using alternate dates is used in lieu of changing deadlines to an exact date to prevent a skewing of deadline dates in Academic Affairs from year-to-year. NOTE: Census dates, as well as Add, Withdraw, and AW dates can be found on the Schedule Key Dates spreadsheet distributed with this document. JULY 2018 July 2 July 4 July July 26 July 31 No July RUSO board meeting 2 nd half summer session begins/ 3 rd 4-week summer session begins Independence Day holiday (W) Conduct SU18 student evaluation of courses Session ends / finals 8-week summer session Session ends / 3 rd 4-week summer session UCC Agenda formed for August 13 meeting - Curriculog AUGUST 2018 August 9 August 16 August 13 August No August RUSO board meeting Semester ends/ finals - Summer 14-week summer session Semester ends / finals - Summer 2 nd half ends UCC Meeting Faculty/Staff Opening Week Pre-Semester Meetings Aug. 13 (M) Aug. 14 (T) Aug. 15 (W) New Faculty Orientation, 8:30 4:00 (TQ, Webb Tower) Faculty / Staff Opening Meeting, 9:00 11:00 (TQ, Performing Arts Center) 11:00 (approximate; immediately after meeting) Coin Walk Afternoon College / Department Faculty Meetings Community & Collaboration Day, (TQ Campus; transportation from BA & MU) 9:00 4:00 Lunch Provided Aug. 16 (TH) Faculty available for mentoring / advising Aug. 17 (F) 9:30 11:00 University Strategies faculty meeting (SH 110) 11:00 11:30 University Strategies faculty meet with students 1

2 August 20 August August 24 August August 31 August 31 Fall 2018 semester begins Gray & Associates Program Review RUSO Board items due (Provost to President) for September meeting Faculty report attendance in ARGOS full semester / 1 st 7/8-week classes Window closes 3:00. Annual Assessment Report (Assessment in the Major) due to Office of Institutional Effectiveness (assessment@nsuok.edu) Census Date Tammy Perry (perryt@nsuok.edu) to cancel any classes with zero enrollment SEPTEMBER 2018 September 1* Provost distributes list of faculty eligible for tenure and promotion to Deans and President (Deans validate for accuracy of eligibility dates). Deans remind faculty of deadlines for promotion and tenure portfolio. Post-tenure review - Deans remind tenured faculty undergoing post-tenure review of the deadlines for expanded curriculum vita submission. September 1-14 New, tenure-track faculty will select a tenured-faculty mentor with the counsel of the department chair. Chair verifies existing mentors (or mentoring committees for those maintaining existing committees) and adjusts as needed. All tenure-track faculty will be guided by a tenured-faculty mentor and department chair through the retention, tenure and promotion process. The mentor and candidate will meet a minimum of two times per academic year, once in the fall and once in the spring. Candidates for promotion, in consultation with the department chair, will select at least three tenured faculty members to serve as promotion review committee. For those undergoing post-tenure review, the tenured faculty member, in consultation with the department chair, will select at least three tenured members to serve as the post-tenure review committee. The department chairperson will serve as the chair of the post-tenure review committee. September 3 September 12 September 12 September 14 Labor Day holiday (M); campus closed UCC Agenda formed for September 26 meeting Curriculog Colleges submit faculty load reports to Provost s office. OSRHE Curriculum Equivalency Project UCO Nigh University Center (accounting, business communication, finance, information systems, marketing, American Indian studies, communication/speech, geography and geo sciences, music, religion, mathematics, statistics) 2

3 September 15* Initial and updated educational plans for faculty (ABD) on tenure track with fewer than 30 hours beyond Master s submitted by Deans to Provost. Deadline for college Grade Appeals Committee submitted to Provost s office. September 21 JNGI Tulsa Transfer Partnership Launch, TCC September RUSO Board meeting, SWOSU / Weatherford (items due August 24) September NSU Homecoming Week September 25 University Curriculum Committee meeting, 3:00; ADM 117. September 30* Faculty seeking tenure and/or promotion submit portfolio to department chair. Faculty undergoing post-tenure review submit expanded curriculum vita to department chair. Faculty seeking approval for sabbatical leave submit request to department chair. OCTOBER 2018 October October 5 October 8 October 9-14 October 12 October No October RUSO meeting (Weeks 1-2) Initial, organizational tenure review committee meeting occurs Note: Committee members are notified of meeting one week prior. RUSO Board items due (Provost to President) for November 2 meeting Spring 2019 schedules available to students Conduct student evaluation of courses through Blackboard (1 st 8-week courses) 1 st 8-week session ends / Finals 16-week session Mid-term (Weeks 3-4) Second tenure review committee meeting; committee & department chair recommendation due to dean October 31. Departmental promotion committee meets to consider portfolios. After receiving the review by the departmental tenure/promotion committee, the department chair shall forward the professional portfolio, along with the committee s recommendation letter and his/her personal recommendation letter to the college dean by October 31. Post-tenure committee reviews the tenured faculty member s expanded curriculum vita, votes on whether the faculty member has met expectations and determines if there are any recommendations for improvement. The department chair communicates the results and recommendations (if any) to the faculty member and dean by October 31. 3

4 October 15 2 nd 8-week session begins (ends Dec. 14) October 16 October October 22 October UCC Agenda formed for October 30 meeting - Curriculog Fall Break (Th-F); campus closed Enrollment for Spring 2019 opens Faculty report attendance in ARGOS 2 nd 8-week session (tentative) October 30 University Curriculum Committee meeting, 3:00; ADM 117 October 31 Committee & department chair recommendations for promotion & tenure due to deans. Post-tenure committee review recommendations due to deans. Department chair recommendation regarding sabbatical requests submitted to deans. NOVEMBER 2018 November Deans review departmental recommendations for promotion and tenure; Deans recommendations to Provost due Dec 1. Deans review post-tenure recommendations and meet with the faculty member, discuss the committee s findings and recommendations (if any), and write a summary of the meeting. If the dean believes that progress in any of the areas does not meet expectations, suggestions for improvement will be communicated in writing to the faculty member in the written summary. Deans review sabbatical applications with recommendation to Provost due Dec. 1 November 3 RUSO Board meeting, Oklahoma City (items due October 5) November 13 UCC Agenda formed for November 27 meeting Curriculog Nov.19- Dec.2 Conduct student evaluation of courses through Blackboard (2 nd 8-week session / 16- week session) November Thanksgiving holidays (W-SU); campus closed. November 27 University Curriculum Committee meeting, 3:00; ADM 117 Final meeting for academic year. 4

5 DECEMBER 2018 No December RUSO board meeting December 1* Deans report the following to Provost: Promotion recommendations Tenure vote and recommendations Post-Tenure review results Reappointment recommendations of non-tenure track faculty (those under continuing agreements) Sabbatical leave recommendations Begin submitting Spring PAF s to Academic Affairs. (NOTE: PAF s for new hires require the Credential Evaluation Summary form, original transcripts, and in the case of full-time faculty, an employment letter attached.) December December 14 December 14 December 15 Finals Week Fall semester ends / last day of semester (including finals) RUSO Board items due (Provost to President) for January meeting (tentative) Fall Commencement (TAH) December 18 (T) 3:00 PM Grade entry deadline December 19 Dec 22 Jan 2 Grades available via gonsu Winter Break, campus closed JANUARY 2019 January 2* January January 10 (TH) January 11 (F) January 14 Tenure-track faculty submit annual review portfolio to the mentor and department chair for review. First-year faculty will prepare an abbreviated portfolio that outlines year two goals in teaching, scholarly or creative achievements and service contributions to the institution/profession as well as teaching evaluations for the first semester. (Weeks 2-4) The mentor schedules a meeting with the tenure-track faculty member to review the annual portfolio and discuss progress toward established goals. The department chair subsequently will review the portfolio, meet with each candidate, complete the written annual evaluation, and submit a letter to the dean commenting on the faculty member s progress towards tenure and recommendation for or against retention by Feb. 1. TENTATIVE President s Meeting (AM) / College / Department Faculty Meetings (PM) Student Orientation activities / Faculty available for mentoring & advising Spring 2018 semester begins 5

6 January 21 January 22 January Martin Luther King Day no classes; university offices will be open RUSO Board items due (Provost to President) for February 15 meeting (tentative) Faculty report attendance in ARGOS full semester / 1 st eight week classes Window closes 3:00. (tentative) January RUSO meeting (Tentative - items due Dec. 14) January 28 January 31 Census Date. Tammy Perry (perryt@nsuok.edu) to cancel any classes with zero enrollment Provost reports the following to President (Provost informs deans, chairs, & faculty of recommendations) Promotion recommendations Tenure recommendations Reappointment recommendations of non-tenure track faculty (those under continuing agreements) Sabbatical leave recommendations FEBRUARY 2019 February 1 Department chair forwards annual evaluations & retention recommendations of tenure-track faculty to the dean. Deans submit summer school budgets to Academic Affairs. February 1-14 February 8 February 15* Dean meets with tenure-track faculty member to discuss annual evaluation. The dean provides a written response to the faculty member. Colleges submit faculty load report to Provost s office. Deans submit recommendations for non-renewal of tenure-track faculty to Provost. February 15 February RUSO meeting (Tentative Items due January 18) February 20 Feb. 27-Mar. 3 February 28 (On or before) Provost communicates recommendations for non-renewal of tenure-track faculty to President. Conduct student evaluation of courses through Blackboard (1 st 8-week session) (Prior to March 1) Dean distributes letters of non-renewal to regular, non-tenured faculty who will not be rehired for the next academic year. (Prior to March 1) Provost distributes letters to faculty members not recommended for tenure that their current year appointment is a terminal contract. A one-year extension of probationary period may be recommended to President. (Prior to March 1) Provost distributes letters to temporary faculty notifying of termination of current year s agreement. 6

7 MARCH 2019 March 1-10 March 1 March 8 March 8 March 8 March 8 No March RUSO meeting Deans send letters of reappointment to tenure-track faculty members indicating progress towards tenure commensurate with departmental expectations. Copies of letters provided to Provost. Provost submits summer budget to Director of Budgets 1 st 8-week session ends / Finals RUSO Board items due (Provost to President) for April 12 meeting (tentative) Deans submit resolutions of appreciation for retiring faculty and staff to AA. Oklahoma Research Day (hosted by Weatherford, OK) March 11 2 nd 8-week session begins (ends May 10) March 11 March March Summer 2019 / Fall 2019 schedule available to students. Spring Break (M-F) Faculty report attendance in ARGOS Second eight week classes (tentative) APRIL 2019 April 1 Nominations for Appellate Committee to Faculty Council President April RUSO Board Meeting (Tentative items due March 8) (3 rd week) Colleges submit budget requests to Provost for the academic year April 19 Apr. 22-May 3 April 25 Appellate Committee Election by tenured faculty Conduct student evaluations of courses through Bbd (2 nd 8-week session/ 16-week session) Employee Recognition Reception (tentative) MAY 2019 May 1 May 1 No May RUSO Meeting Deans submit recommendations to Provost for converting faculty initially hired in non-tenure earning positions to tenure track status if applicable. Begin submitting Summer / Fall PAF s to Academic Affairs. (NOTE: PAF s for new hires require the Credential Evaluation Summary form, original transcripts, and in the case of full-time faculty, an employment letter attached.) 7

8 May 6-10 May 10 May May 13 May 13 May 17 May 27 Finals Week Spring semester ends / last day of semester (including finals) Commencement - Tahlequah Commencement - Broken Arrow (Mabee Center) Summer Semester begins 1 st 7-week session begins (ends June 27) 14-week session begins (ends Aug. 15) RUSO Board items due (Provost to President) for June 21 meeting (tentative) Memorial Day; All campuses closed JUNE 2019 (All dates tentative!) June 1 Academic Affairs units submit Annual Report to Provost s office. June 3 8-wk summer session begins (ends July 25) 1 st 4-week session begins (ends June 27) June 10 Census Date. Tammy Perry (perryt@nsuok.edu) to cancel any classes with zero enrollment. June Faculty report attendance in ARGOS 14 week session / 1 st 4 week session / 1 st 7 week session / 8 week session (tentative) June June 28 June 30 Conduct student evaluations of courses through Bbd (1 st 7-week; 1 st 4-week sessions) 1 st 7-week session ends; 1 st 4-week session ends, 8-week classes mid-term / Finals (Prior to July 1) President notifies candidates granted tenure after RUSO action. JULY / AUGUST 2019 (All dates tentative!) No July RUSO Meeting; No August RUSO Meeting July 1 2 nd 7-week session ends (ends August 15) 2 nd 4-week session begins (ends July 25) July 4 (TH) July 9-11 July Independence Day, All campuses closed 3 rd 4-week classes; 2 nd 7-week classes Faculty report attendance in ARGOS Conduct student evaluations of courses through Bbd (2 nd 4-week session / 8-week session / 2 nd 7-week session / 14-week session) 8

9 July 26 Aug. 15 August 20 2 nd 4-week session ends / Finals 8-week session ends / Finals 2 nd 7-week session ends / Finals 14-week session ends / Finals Summer term ends SU19 Faculty Grades Due; Entry window closes 3:00 PM *NOTE: When a deadline occurs on Saturday, the Friday date will be in effect. When a deadline occurs on Sunday, the Monday date will be in effect (except for deadlines relating to tenure, promotion, and termination). For deadlines occurring on a University holiday, the next work day will be in effect. This method of using alternate dates is used in lieu of changing deadlines to an exact date to prevent a skewing of deadline dates in Academic Affairs from year-to-year. 9