New Program Name Signature of Department Chair. Notice of Intent. Notes/Comments/Suggestions/Concerns/Discussion Points Required even if approved

Transcription

1 New Academic Degree Program Approval Process Checklist Follows Regent Policy Document 4-12 and elaborated on in UW System Administrative Policy 102 This checklist is for internal use only New Program Name Signature of Department Chair CCC Reading Completed Date Notice of Intent Signature of CCC Chair CCC chair forwarded to APC or Graduate Council (graduate courses only) Graduate Council Reading (for graduate courses) Completed Date Signature of Graduate Council Chair Graduate Council forwarded to APC APC Reading Completed Date APC chair forwarded to Faculty Senate Faculty Senate Reading Completed Date Signature of Faculty Senate Chair Faculty Senate forwarded to provost Provost asked departmental chair to prepare Notice of Intent for pre-authorization Completed Date Provost summarized all correspondence for collaboration and forwarded to AVP of APEI and other provosts in System. Completed Date AVP for APEI acted on request and notifies provost in writing. Page 1 of 3 APC approved checklist November 30, 2016

2 Completed Date Provost notified dean and departmental chair in writing of approval Completed Date Degree Authorization process (to be completed within three years) Departmental chair prepared Degree Authorization proposal and forwarded to CCC (CCC) Reading Completed Date Approved as Not approved Signature of CCC Chair CCC Chair forwarded to APC APC First Reading Completed Date APC chair forward to UUCC or Graduate Council and UBC Simultaneously UBC Reading Completed Date Signature of UBC Chair UUCC or Graduate Council Reading Completed Date Signature of UUCC or Graduate Council Chair UBC forwarded to APC for a second reading UUCC or Graduate Council forwarded to APC for a second reading APC Second Reading Completed Date APC forwarded to Faculty Senate Page 2 of 3 APC approved checklist November 30, 2016

3 Faculty Senate Reading Completed Date Signature of Faculty Senate Chair Faculty Senate forwarded to provost. Provost Reading Completed Date Signature of Provost Provost wrote Institutional Letter of Commitment and submitted Degree Authorization proposal and submitted to UW System AVP of APEI provided instruction on implementation of degree Provost informed department chair of the BOR decision Implementation Process (to be completed within three years) Provost notified APEI implementation term, academic year of first review, and if accreditations are needed for the program. (4 weeks prior to implementation) Provost received APEI memo acknowledging program start date, date of first program review, and CIP and major codes assigned to program. Provost notified dean, chair, registrar, and governance leaders in writing of program start date, date of first program review, and CIP and major codes assigned to program. RETURN THIS CHECKLIST AND ATTACH ALL REQUIRED DOCUMENTS TO APC CHAIR VIA PRIOR TO THE SECOND READING Signatures are needed prior to asking for the second reading at APC. Not having a completed checklist will delay your progression. Page 3 of 3 APC approved checklist November 30, 2016

4 New Academic Degree Program Proposal Path Follows Regent Policy Document 4-12 and elaborated on in SYS 102 December 13, 2016 I. Pre-authorization to plan a new academic program process: Notice of Intent 1. Department develops plan for new academic degree program and departmental chair submits University Undergraduate Curriculum Committee s (UUCC) Proposal for a New Program form to the appropriate College Curriculum Committee (CCC) and prepares SYS , section (Departmental chair/faculty lead should communicate with assistant provost about section if there are questions.) 2. [If approved, for graduate courses only, CCC sends proposal to Graduate Council and then, if approved, Graduate Council sends proposal to APC.] 3. If approved, CCC sends proposal to Academic Planning Council (APC). 4. If approved, APC sends proposal to Faculty Senate. 5. If approved, Faculty Senate sends proposal to provost. 6. If approved, provost asks departmental chair to prepare Notice of Intent. Assistant provost helps departmental chair prepare Notice of Intent. Provost sends Notice of Intent as a request for pre-authorization to plan to Associate Vice President (AVP) of Academic Programs and Educational Innovation (APEI) and all other provosts in University of Wisconsin System for comment. (10 working days) 7. Provost summarizes all responses, concerns, or opportunities for collaboration and shares with AVP of APEI and other provosts in System. (5 working days) If there are concerns or opportunities, provost tries to work those out with colleagues at other institutions. (20 working days) If a solution cannot be found, AVP for APEI mediates situation. 8. AVP for APEI acts on request for pre-authorization to plan. AVP notifies provost in writing. If approved, proposal enters into Degree Authorization Period. 9. Provost notifies dean and departmental chair of approval to plan and the timeframe related to the Degree Authorization process. II. Degree Authorization process (to be completed within three years) 1. Departmental chair, with help from the assistant provost, prepares Degree Authorization proposal using Board of Regents (BOR) template and sends to CCC. (Assistant provost serves as liaison between the department and the Office of the AVP of APEI.) 2. If approved, CCC sends proposal to APC for first reading. 3. After first reading, APC sends proposal to UUCC or Graduate Council and University Budget Commission (UBC) simultaneously for review. 4. After reviews, UUCC/Graduate Council and University Budget send proposal to APC for second reading. 5. If approved, APC sends proposal to Faculty Senate. 6. If approved, Faculty Senate sends proposal to provost. Path approved by Academic Planning Council November 30, 2016

5 7. If approved, provost writes Institutional Letter of Commitment and submits it along with Degree Authorization proposal (Request for Authorization to Implement a Degree document and the Cost and Revenue Projections for Newly Proposed Program spreadsheet) to UW System to Office of AVP of APEI and the UW System president requesting that it be presented to Board of Regents for authorization to implement. (8 weeks prior to BOR meeting at which institution requests that proposal be considered) 8. If approved, AVP of APEI provides institution with instruction on implementation of degree. 9. Provost informs departmental chair of outcome of the BOR decision. III. Implementation Process (to be completed within three years) 1. Provost notifies APEI of desired implementation term, academic year of first review, and if accreditations are needed for the program. Dean and departmental chair are copied on this information. (4 weeks prior to implementation) 2. APEI sends provost memo acknowledging program start date, date of first program review, and CIP and major codes assigned to program. 3. Provost sends memo to appropriate dean, departmental chair, registrar and governance leaders in the process informing them of start date, date of first program review, and CIP and major codes assigned to program. Notes: The entire process is documented on a mandatory check list that requires signatures and notes as appropriate at each level of review and approval. As the proposal develops, it is crucial that the faculty lead on the proposal work with the assistant provost who serves as liaison to UW System on program array. APC, UUCC/Graduate Council, and Faculty Senate may require a representative of the proposed new program to attend meetings where the proposal is discussed. All proposals for interdisciplinary programs are to be processed through all department/college committees involved in delivering the program. Path approved by Academic Planning Council November 30, 2016

6 New Sub-Major Proposal Path On Campus or Online (Minor, Empasis, or Certificate) This checklist is for internal use only Please read note at the end of the second page Old Program Name (if applicable) New Program Name (if applicable) Signature of Department Chair CCC Reading Completed Date Signature of CCC Chair CCC forwarded proposal to Academic Planning Council (APC) for first reading. APC First Reading Completed Date Recommended for further review Not approved Signature of APC Chair APC forwarded proposal to UUCC or Graduate Council and the University Budget Committee (UBC) simultaneously UUCC or Graduate Council Reading Completed Date Signature of UUCC or Graduate Council Chair UBC Reading Completed Date Signature of UBC Chair 10/14/2016 UUCC or Graduate Council forwarded to APC for a second reading UBC forwarded to APC for a second reading APC Second Reading Completed Date Checklist approved by Academic Planning Council November 30, 2016

7 APC forwarded to Faculty Senate Faculty Senate Reading Completed Date Signature of Faculty Senate Chair Faculty Senate forwarded proposal to provost Provost Reading Completed Date Approved as presented Not approved Signature of Provost Provost informed college dean, departmental chair, registrar, and governance leaders in the process in writing of approval and start date. Provost informed Associate Vice President of Academic Programs and Educational Innovation at UW System Administration in writing of the new sub-major. RETURN THIS CHECKLIST AND ATTACH ALL REQUIRED DOCUMENTS TO APC CHAIR VIA PRIOR TO THE SECOND READING Signatures are required prior to asking for the second reading at APC. Not having a completed checklist will delay your progression. ** Please provide the following information to UBC chair prior to meeting** 1. Detailed budget for each of the proposed departments providing the information for one-year prior (actuals), current year, and two future years. EX: (actuals), current , , , and ) 2. Response to the following questions: a) What are the proposed costs to implement the plan (detailed one-time costs and annual costs) and what is the proposed source(s) of funding (reallocation, new allocation, external funds, etc.)? b) Can the proposal be implemented if no new funds are available or if there is a reduction in funding? c) What you anticipate may need to be cut or abandoned if this proposal is given priority? Checklist approved by Academic Planning Council November 30, 2016

8 New Sub-Major Proposal Path On Campus or Online (Minor, Emphasis, or Certificate) December 13, Department develops a plan for a new sub-major (minor, concentration, emphasis, specialty, or certificate) and departmental chair submits University Undergraduate Curriculum Committee s (UUCC) Proposal for a New Program form to the appropriate College Curriculum Committee (CCC). 2. If approved, CCC forwards proposal to Academic Planning Council (APC) for first reading. 3. After first reading, APC forwards proposal to UUCC/Graduate Council and the University Budget Committee (UBC) simultaneously for review. 4. After reviews, UUCC/Graduate Council and UBC forward proposal to APC for second reading. 5. If approved, APC forwards proposal to Faculty Senate. 6. If approved, Faculty Senate forwards proposal to provost. 7. If approved, provost informs in writing college dean, departmental chair, registrar, and governance leaders in the process in of approval and start date. 8. Provost informs Associate Vice President of Academic Programs and Educational Innovation at UW System Administration in writing of the new sub-major. Notes: The entire process is documented on a mandatory check list that requires signatures and notes as appropriate at each level of review and approval. APC, UUCC/Graduate Council, and Faculty Senate may require a representative of the proposed sub-major to attend meetings where the proposal is discussed. All proposals for interdisciplinary sub-majors are to be processed through all department/college committees involved in delivering the sub-major. Path approved by Academic Planning Council November 30, 2016

9 Program Redirect Proposal Path Follows Regent Policy Document 4-12 and elaborated on in SYS102 November 30, Department develops a plan for a program redirect and departmental chair submits University Undergraduate Curriculum Committee s (UUCC) Proposal for a New Program form to the appropriate College Curriculum Committee (CCC) and completes SYS 102, section Departmental chair/faculty lead should communicate with assistant provost about section if there are questions. 2. If approved, CCC forwards proposal to Academic Planning Council (APC) for first reading. 3. After first reading, APC forwards proposal to UUCC/Graduate Council and the University Budget Committee (UBC) simultaneously for review. 4. After reviews, UUCC/Graduate Council and UBC forward proposal to APC for second reading. 5. If approved, APC forwards proposal to Faculty Senate. 6. If approved, Faculty Senate forwards proposal to provost. 7. If approved, provost forwards proposal to Associate Vice President (AVP) of Academic Programs and Educational Innovation (APEI) at UW System Administration at least four weeks prior to the desired effective date. 8. APEI will issue provost notification memo within 15 working days after receipt of the information. 9. If approved, provost informs in writing college dean, departmental chair, registrar, and governance leaders in the process of approval and effective start date. Notes: The entire process is documented on a mandatory check list that requires signatures and notes as appropriate at each level of review and approval. As the proposal develops, it is crucial that the faculty lead on the proposal work with the assistant provost who serves as liaison to UW System on program array Curricular changes to the program s degree requirements in a redirect may not exceed 50%; the entire major code must remain the same; and the first two digits of the CIP code must remain the same. Generally, redirects reflect a change in market demand for new or shifting career paths. All proposals for interdisciplinary redirects are to be processed through all department/college committees involved in delivering the redirected program. Path approved by Academic Planning Council November 30, 2016

10 Program Redirect Proposal Path Checklist Follows Regent Policy Document 4-12 and elaborated on in UW System Administrative Policy 102 This checklist is for internal use only Old Program Name (if applicable) New Program Name (if applicable) Signature of Department Chair CCC Reading Completed Date Signature of CCC Chair CCC chair forwarded to APC APC First Reading Completed Date Recommended for further review Not recommended APC Chair forwarded to UUCC or Graduate Council, and UBC simultaneously UUCC or Graduate Council Reading Completed Date Notes/Comments/Suggestions/Concerns/Discussion Points - Required even if approved Signature of UUCC or Graduate Council Chair UBC Reading Completed Date Signature of UBC Chair UUCC or Graduate Council forwarded proposal to APC for second reading UBC forwarded proposal to APC for second reading APC Second Reading Completed Date Checklist approved by Academic Planning Council November 30, 2016

11 APC chair forwarded proposal to Faculty Senate for one reading Faculty Senate Reading Completed Date Signature of Faculty Senate Chair Faculty Senate Chair Forwarded to Provost Provost Reading Completed Date Provost forwarded proposal to Associate Vice President (AVP) of Academic Programs and Educational Innovation at UW System Administration. Completed Date Provost received notification memo from AVP. Completed Date Provost informed the college dean, departmental chair, registrar, and governance leaders in writing of the approval and effective start date. Completed Date RETURN THIS CHECKLIST AND ATTACH ALL REQUIRED DOCUMENTS TO APC CHAIR VIA PRIOR TO THE SECOND READING Signatures are needed prior to asking for the second reading at APC. Not having a completed checklist will delay your progression. Checklist approved by Academic Planning Council November 30, 2016