New Paltz CSD & K12 Insight Partnership. School Board Presentation September 21, 2016

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1 New Paltz CSD & K12 Insight Partnership School Board Presentation September 21, 2016

2 About K12 Insight Our custom solutions combine 400 School Districts 22,000 Schools 30,000 School Administrators technology, research and communication to help school leaders build trust and drive positive change in their local communities. Since 2004, K12 Insight has worked with school district administrators to strengthen the relationships that power education. Partnerships with AASA, ASCD NSPRA, NYSCOSS, and 12 other state affiliates of AASA and NSBA 2

3 Our Mission We equip school leaders to listen to every voice and learn from each conversation, helping them strengthen their schools and serve their communities. Our only business is helping schools manage stakeholder relationships through feedback. 3

4 4 K12 Insight Serves School Districts in 40 States

5 and 45 School Districts Across New York 5 New York Clients: Batavia City School District - NY Beacon City School District - NY Bridgehampton UFSD - NY Carle Place Union Free School District - NY Cortland Enlarged City SD-NY East High School NY East Ramapo Central School District - NY East Rochester Union Free School District Fallsburg Central School District - NY Fayetteville-Manlius Central School District NY Friendship Central School District - NY Gananda Central School District - NY Glens Falls City School District - NY Haldane Central School District Hastings-On-Hudson Union Free School District - NY Ithaca City School District - NY Kingston City School District - NY Liberty Central School District - NY Livingston Manor Central School District - NY Medina Central School District Mexico Academy & Central School District NY Mineola Union Free School District - NY Mount Vernon City School District - NY Newburgh Enlarged City School District NY New Paltz Central School District - NY Niskayuna Central School District NY Nyack Union Free School District - NY Olean City School District - NY Otselic Valley Central School District (Georgetown)- NY Peru Central School District NY Plainview-Old Bethpage Central School District - NY Port Byron Central School District - NY Poughkeepsie City School District - NY Rome City School District NY Schenectady City School District - NY Silver Creek Central School District South Orangetown Central School District - NY St. Lawrence-Lewis BOCES-NY The Syracuse City School District NY Unadilla Valley Central School District - NY Valley Stream 30 UFSD - NY Valley Stream Central High School District - NY Vernon-Verona-Sherrill Central School District Wayne-Finger Lakes BOCES - NY Wyandanch Union Free School District - NY

6 K12 Insight Services for New Paltz CSD School Start Time Study Research Focus Groups are developed in collaboration with your staff and designed to gather actionable information. Engage studies/surveys are grounded in research literature and customized to meet your districts goals. Technology Engage survey platform to gather input from New Paltz CSD parents, teachers and staff, and students no matter how they want to reach out to you. Distribution methods include unique URLs for school and district websites, social media, or QR code (mobile and desktop), paper and in multiple languages. Communication Communications experts work collaboratively with your district to develop awareness and promotion strategies for each research study. 6

7 Proposed Study Project Timeline Activity Sept Oct Nov Dec Jan Communications Plan and Promotion Focus Group Recruitment and Participation Survey Design Survey Administration and Participation Reporting Survey Reports (Preliminary and Final) Board Presentation Community and Staff Forums 7

8 Focus Groups Topics Recruitment and Selection Strategy Protocols and Reporting 8 School Start Time Obstacles/Barriers Others? What is the overall purpose of the focus groups? What information is needed by the BoE? Audience Parents ( /Website) Staff ( ) Students (TBD) Registration Form Convenience Sample Stratified Random Representative Sample Overview Process and Expectations Questions and Probes Timeframe Qualitative Analysis Common themes by focus group Common themes across focus groups

9 High-Level Project Overview Project Planning & Joint Questionnaire Design Ground the study in research Facilitate discussions with key stakeholders to customize the survey instrument Communications Consultation & Survey Promotion Develop an awareness and promotion strategy Develop material and content for pre- and post-communication Survey Administration invitations with unique links as well as post public URLs Monitor and promote participation via dynamic reporting Ensure access through multiple languages and paper surveys (as needed) Reporting the Results Preliminary results delivered the day after a survey closes Formal report with findings and recommendations Post-Survey Communications & Advisory Services Close the loop with survey participants via communications pieces that explain what was learned and what action is to be taken 9

10 Survey Topics Distribution Strategy Participation and Reporting 10 Survey Goals School Start Time Obstacles/Barriers Others? Website link with survey link Social media (as appropriate) Dynamic participation reports by respondent group Preliminary results at survey close Draft report within two weeks of survey close Final report with findings and recommendations on Jan. 4, 2017

11 Next Steps Create communication material for promotion of focus groups by September 27 Recruit, select and notify focus group registrants by October 4 th Send reminder and confirm focus group participation October 10 th Conduct focus groups on October 13 th 2:45 3:45 Students 4:00 5:00 Staff Members 7:00 8:00 Parents Analyze focus group feedback and draft report by October 20 th Draft survey by October 25 th Finalize survey by October 28 th Target survey launch date November 11 th Target survey close date December 2 nd If translations or paper surveys are needed, the timeline will be adjusted accordingly. 11