Director General s Message

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Caitlin Harrell
5 years ago
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Induction Training Programme of HCS (Executive) Haryana Institute of Public Administration organised 13 weeks induction training of newly recruited Haryana Civil Service Officers from 3rd October to

They were given intensive training in Land Revenue Laws besides Village Common Land Act, Canal and Drainage act, Settlement Manual, Land Records Manual and Land Administration Manual.

1 Induction Training Programme of HCS (Executive) Haryana Institute of Public Administration organised 13 weeks induction training of newly recruited Haryana Civil Service Officers from 3rd October to 30th December, In all 30 officers participated in this training, 29 officers of 2016 batch and one officer from 2004 batch. They were given intensive training in Land Revenue Laws besides Village Common Land Act, Canal and Drainage act, Settlement Manual, Land Records Manual and Land Administration Manual. They were also introduced to basic laws regarding IPC, CPC, CrPC, Evidence Act and Contempt of Courts Act and Prevention of Corruption Act. Inputs were given on Registration Act and Stamp Act. They were also made familiar with New Haryana Civil Service Rules 2016 and Financial Rules & Procedures. Inputs were also given on office procedures, record keeping and maintenance, and retention of office records. Besides this there were sessions on Stress Management, RTI and E-governance. Director General himself spoke to them on Ethics in Administration, Creativity and Time Management. Besides training in Revenue and Administrative areas the trainee officers also attended morning P.T. regularly. They also visited Sariska National Park and site seeing areas of Alwar and also Bhondsi jail. Cultural meet and Athletic meet were also held and the trainee officers displayed keen interest in all such activities. The course team comprised of Sh. Ashok Vasistha, OSD as Course Director and Dr. Rajvir Dhaka and Dr. Bhuwan Kumar as Associate Course Directors. The contents of the course were highly appreciated by the trainee officers. Director General s Message Dr. G. Prasanna Kumar IAS (Retd.) I am happy to be associated with HIPA once again. This Institute has the potential to reach very high levels of excellence and it would be our endeavour to realize this potential in the shortest time possible. With this goal in mind, we have taken a number of initiatives, some of which are highlighted in this Newsletter. Efforts to get the Sevottam certification, conducting Training Needs Analysis of all the state government departments, training our own employees to improve their knowledge, skills and attitude and collaboration with other centres of excellence are some of the initiatives we have taken. We have also initiated a process to make the HIPA Campus 'green' in every meaning of the term. T h e C e n t r e f o r E n t r e p r e n e u r s h i p Development, which works as a part of HIPA, has initiated skill development programmes for the youth of Haryana with a view to equip them with skills necessary for career advancement. The first course of this kind, Certificate for Information Technology, has already been started. We shall soon start courses on entrepreneurship development also. This Newsletter has been prepared to apprise all the stakeholders of HIPA about various activities going on in the Institute. We shall be grateful to all our patrons for their comments and suggestions.

Foundation Training Programme for the Assistant Section Officers The Foundation training programme for the newly recruited Assistant Section Officers was organized from 19 September to 2 December

Assistants, often described as backbone of Central Secretariat in the federal structure, underwent 12 weeks residential programme at HIPA.

2 Foundation Training Programme for the Assistant Section Officers The Foundation training programme for the newly recruited Assistant Section Officers was organized from 19 September to 2 December The programme was inaugurated by Dr. D Suresh, IAS, Commissioner, Gurgaon division on 19 September 2016 and was attended by 78 officers. Assistants, often described as backbone of Central Secretariat in the federal structure, underwent 12 weeks residential programme at HIPA. The objective of this course was to groom the officers in such a way that they acquire command over rules & regulations and requisite knowledge, skills & attitude required for the efficient discharge of their duties in an effective manner. Mid career training programme in Field Administration for Bangladesh Civil Servants: HIPA has been conducting one day workshops on Urban Module for the Bangladesh Civil Servants in collaboration with NCGG NIAR. The mid career training programme in field administration for Bangladesh Civil Servants is an effort towards knowledge and experience sharing and fostering good relations with the officers representing our neighbouring country Bangladesh. One such programme was organised on 9 December 2016 by Dr. Manveen Kaur and Dr. Rachna Gupta. For upgrading the skills of the trainees for effective functioning, an effort has been made to build up their capacity through various modules. The modules included Constitution of India, Government machinery, office procedures, Role of Assistants, Noting & Drafting skills, record management, parliamentary procedure, RTI, Handling of Government Litigation & Citizen charter. The other modules were e-office module, rules orientation module, personality & attitude module & experiential learning module. Experiential learning module included visits to Parliament House, National Archives, village attachment, study tour, NGO attachment and book review presentations. They were also exposed to yoga, physical training, sports, athletic meet and cultural programme. The course team comprised of Sh. Ashok Vasishta, Smt. Aarti Dudeja, Dr. Devender Singh and Dr. Anshu Tiwari. Activities of RTI Cell The Centre for Right to Information at HIPA organised four two - days district level training programmes on Right to Information Act under DoPT sponsored project on RTI in four districts namely; Jhajjar, Sirsa, Rewari and Gurugram. There were ninety participants at Jhajjar, 75 at Sirsa, 80 at Rewari and 35 at HIPA, Gurugram. Apart from in-house faculty Dr. Rajvir Dhaka who is also In-charge of RTI Cell, Lt. General J.B.S.Yadav (retd.), former Information Commissioner, Haryana was also invited to take classes at Jhajjar, Rewari and Gurugram. Sh. Mahabir Kasanna, a practitioner Supreme Court Lawyer on RTI and retired senior faculty members of ISTM took sessions in two days training programme organised at HIPA. Keeping in view the latest judgements of various High Courts and the Apex Court of India major changes are also made in the RTI User Guide. A new User Guide was reprinted for all these RTI training programmes. In addition to RTI training programmes during the period from October to December, Dr. Rajvir Dhaka along with Dr. Manveen Kaur, Faculty Training Coordinator organised a half-day workshop on Strengthening Ethical and Moral Values in Governance at HIPA, Gurugram. Sh. B.K. Taimni, Former Secretary to Govt. of India gave the keynote address. Sh. M.C. Gupta, former Chief Secretary, Haryana and also Chairman of IIPA Haryana Regional Branch, Dr. G. Prasanna Kumar, former Additional Chief Secretary, Haryana and presently Director General, HIPA and Sh. S.P.Gupta, the then Director General, HIPA addressed the gathering.

3 Centre for Disaster Management The Centre for Disaster Management, HIPA has established Earthquake Early Warning and Security System' in HIPA campus. The system can issue a warning 30 seconds before a strong earthquake of 5 and above on the Richter Scale hits, and turn water and energy systems like electricity and gas supply off, minimising the possibility of loss of life. It It is is installed on the building's foundation pillars, after studying its layout, and set to a selected threshold level of intensity so the alarm is is activated only when that level is is crossed. It It has two devices, called master and submaster, which detect earthquakes, and are connected to each other by data lines. Besides, CDM is is also carrying out the Capacity Building for Disaster Resilient Haryana Project. Under this project various initiatives are being taken up from time to time like preparation of Departmental Disaster Management Plans, College Safety Initiatives, Village Safety Initiatives which includes Hazard, Risk and Vulnerability Assessment along with plan preparation and Capacity Building programmes on First Aid, Fire Safety & Search & Rescue; Haryana State Legal Service Authority- Disaster Management Initiatives. CDM has developed course curriculum of certificate/diploma course in Disaster Management. It It has also collaborated and signed MoU with GAPSHAM and Shuttl, Gurgaon for taking various initiatives like School Safety, Industrial Safety, etc. It It has also collaborated with UT, Chandigarh to draft its Disaster Management Plan. Communication and Interpersonnel Skills Interpersonnel Skills are a cluster of abilities that help us to interact in a positive manner with other people and to work effectively with them. In fact, every area of life is is directly connected and influenced by the Inter personal skills. Keeping this in mind, 3 training programmes were designed for Group C and Group D employees of HIPA on Communication and Interpersonal Skills on 2, 3 and 8 February This was the first time when such a programme was organised and every employee of HIPA participated in the training. Even the Director General, HIPA also took personal interest in the above programme by being present most of the time in all the programmes. Considering the education level of employees, activity based sessions were organised on behaviour, manners, attitude, courtesy, habits, beliefs and personal projected image. All the sessions were interactive and had the desired impact.

Training Need Analysis From its inception, HIPA has been designing and conducting training programmes for its clients but it was realised that the desired output is not achieved for long.

In order to fulfil this purpose a TNA Meeting was held on 23rd January, 2017 at Haryana Niwas, Chandigarh under the chairmanship of Hon'ble Chief Secretary to Government of Haryana where many

4 Training Need Analysis From its inception, HIPA has been designing and conducting training programmes for its clients but it was realised that the desired output is not achieved for long. A need was felt to find the gap between the actual and desired skill/ knowledge of client departments to satisfy their needs and expectations. In order to fulfil this purpose a TNA Meeting was held on 23rd January, 2017 at Haryana Niwas, Chandigarh under the chairmanship of Hon'ble Chief Secretary to Government of Haryana where many Government Secretaries and HoDs participated to make this endeavour a meaningful exercise. This exercise helped us in designing the courses as well as modifying the existing ones in order to customize them as per needs of the departments. The duration of these training programme are six days. Besides covering Administrative and Financial Procedures of FCI, Technical issues like National Food Security Ac, Physical verification, two bid tendering process and its finalization, labour system, depot online system, etc. were also discussed during the training programme. In all, eight such programmes were organised with the involvement of guest faculty from FCI. BIS IS: Haryana Institute of Public Administration, Gurugram proposes to add another feather in its cap by making itself Sevottam Certification worthy with the active association of National Institute of Training of Bureau of Indian Standard. HIPA has already taken a number of initiatives like e-tendering, e-office and bio-metric attendance to improve the quality of Management Systems. Now it is time to consolidate these initiatives and pull up the sleeves to achieve Sevottam Certification BIS IS:15700 for this Institute. To carry out the department wise TNA in a professional manner, a two days workshop on Training Need Analysis was also organized at HIPA on 9th and 10th February, All the faculty members attended this two days workshop. Shri I.J. Mittal, the Master Trainer from DoPT was the facilitator for this workshop. The faculty members conducted TNA exercise of various departments of Government of Haryana subsequently. Induction Training Programmes for Category III staff of Food Corporation of India Food Corporation of India has established a comprehensive and structured training mechanism in accordance with its organizational goals. This mechanism has been perfected over a period of time. In 2016, FCI approached HIPA to organize Induction Training Programme for Category III Staff in a collaborative manner and HIPA organised a series of programmes for the FCI staff members. Two days training sessions were arranged on 18th and 19th January, 2017 to discuss the need of BIS IS: with the staff, faculty and officers of HIPA. A core Group has been formed under the leadership of Sh. M.K.Midha, IAS (Retd.), Consultant, Sevottam Cell, HIPA, by associating senior functionaries and faculty members of the Institute. This core group has been further sub divided into sub groups for the formulation of the Citizen Charter with a robust Grievances Redressal Mechanism, besides identifying the various procedures and protocols which require the Standard Operating Procedures to make these transparent and effective. The focus shall be on research and training, administration, improvement and updating of the campus, hostel and library including the sanitation and security of the premises with the ultimate aim to bring excellence. Sub groups shall meet frequently for the preparation of the SOPs and other documentation required by Bureau of Indian Standard.

Short- term Training Programmes: I. Dr. Anshu Tiwari organised Awareness Programme on Disaster Management along with Shuttl in Government Model Sr. Sec.

Vidushi Chaudhary conducted training Programme on Capacity Building of Newly Elected Women Representatives of Haryana State from 5-8 Dec 2016. III. Sh.

5 Short- term Training Programmes: I. Dr. Anshu Tiwari organised Awareness Programme on Disaster Management along with Shuttl in Government Model Sr. Sec. School, Gurgaon on 4 October 2016 in which almost 700 school students and teachers participated. II. Dr. Mukesh Mathur and Ms. Vidushi Chaudhary conducted training Programme on Capacity Building of Newly Elected Women Representatives of Haryana State from 5-8 Dec III. Sh. Rakesh Gulati organised 6 days training programme on Capacity Building of Newly Recruited Assistant Engineers from 5 to 10 December IV. Dr. Lalit Kumar organised a training programme on Financial Rules and Taxation from 19 to 23 December 2016 V. Dr. Abhay Srivastava organised a training programme on District Disaster Management Plan from 21 to 23 December 2016 in Rohtak. 5. Mrs. Aarti Dudeja, Dr. Devender Singh, Dr. Anshu Tiwari & Dr. Lalit Kumar went for 10 days Bharat Darshan tour in the Foundation Training Programme for the Assistant Section Officers from 10 to 19 November Retirement/ Transfer/ Joining 1. Sh. S P Gupta, Retd. IAS, resigned from the post of Director General, HIPA wef 12 December Dr. G. Prasanna Kumar, Retd. IAS, joined as Director General, HIPA on 14 December Smt. Kamlesh Sharma, PA, retired on 30 November Sh. Ashok Jangra, J.E (Civil) joined in October Visitors in HIPA V. Dr. Lalit Kumar organised a training programme on Effective Financial Management using Information Technology from 27 to 29 December Field Visit/ Training/ Seminar/ Workshops Attended 1. Dr. Abhay Srivastava, Dr. Anshu Tiwari and Mrs. Vandana attended Asian Ministerial Conference on Disaster Risk Reduction 2016, New Delhi, India from 3 to 5 November, Dr. Abhay Srivastava attended one day training programme on District Disaster Management Plan of Jhajjar was conducted by CDM, HIPA on November 10, Sh. O P Dhankar, Minister of Agriculture, Animal Husbandry & Dairying; Fisheries; Development & Panchayats and Irrigation visited HIPA and inaugurated Hamari Yojna Hamara Vikas, a state level workshop on Gram Panchayat Development Plan on 12 January 2017 organised by Department of Development and Panchayat, Government of Haryana. 3. Dr. Devendra Singh attended 5 days Direct Trainer Skills programme at Administrative Training Institute from 28 November to 2 December Dr. Abhay Srivastava attended National Drought Consultation Confronting Successive Droughts: Enhancing Resilience of Children and Women on 15-16, December, 2016 at New Delhi organised by UNICEF & NIDM. HIPA participated in Swach Bharat Abhiyaan on 24 December 2016

6 Dr. G. Prasanna Kumar, (retd.) IAS, Director General, HIPA Issue Editor : Dr. Anshu Tiwari / Designed by Rajnish Dhiman

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