LIMITED TENDER NOTICE

Transcription

1 Union Territory Administration of Dadra and Nagar Haveli, Department of Industries, District Industries Centre, Udyog Bhavan, Ground Floor, Amli, Silvassa , Tel.No / , No.DIC/Vibrant Gujarat 2015/2014/1577 Date: 23/12/2014. LIMITED TENDER NOTICE Sealed Tender are invited by the undersigned on behalf of President of India from the Service of Professional Agencies for Erection of Stall (54.00 Sqm.) of Daman & Diu and Dadra & Nagar Haveli at Vibrant Gujarat 2015 (7-13 January 2015, Mahatma Mandir, Gandhinagar, Gujarat) for the following items, so as to reach this office on or before 30/12/2014 up to p.m. by RPAD/ Courier only. The Tender documents received after due date and time will be rejected. The blank Tender Forms with detailed schedule of specification and condition can be available/downloaded from DNH Website:- during Dt.-24/12/2014 to Dt.-30/12/2014 upto P.M. Sr. No. Description of Item Amount Approximate Cost 1 SETTING UP OF OCTONORM PANEL ALONG WITH BRANDING, THEME BRANDING, DISPLAY PANELS, LIGHTS, FASCIA, ETC. 2 ARRANGEMENT OF 42 INCH PLASMA ( 2NOS ) ALL DAYS 3 ARRANGEMENT OF HOSTESS (2 NOS ) ALL DAYS 4 ARRANGING FURNITURE, CHAIRS, RECEPTION TABLES, ROUND TABLES, CARPET, ETC 5 PRINTING & DESIGNING OF PROMOTIONAL BROCHURE OF 210 GSM ART CARD A/4 SIZE (QTY 10,000) 6 TRANSPORTATION, CARGO & COURIER CHARGES 7 MISCELLANEOUS CHARGES IF ANY 8 AGENCY FEES 9 SERVICE TAX 10 GRAND TOTAL EMD Rs. Tender Fee (Non- Refundable) Rs. Rs.7.00 lakh Rs.17,500/- Rs.700/- The tenders will be opened on the same day if possible at hours in presence of Tender Evaluation Committee and Tenderer or their authorized representative, if possible. The bidder should note that they should submit the Bid in sealed Covers each super-scribed Tender for Erection of Stall of Daman & Diu and Dadra & Nagar Haveli at Vibrant Gujarat 2015 should comprise of Tender Documents i.e. Terms and conditions duly signed and stamped by supplier, Tender Fee in form of DD, EMD in FDR form. Without EMD & Tender Fees, Tender will be summarily rejected. The General Manager (District Industries Centre), Dadra & Nagar Haveli, Silvassa reserves the right to accept/ reject any or all tenders without assigning any reason. Sd/- General Manager, District Industries Centre, Dadra & Nagar Haveli, Copy to the:- 1. All Head of Offices, Dadra & Nagar Haveli, Silvassa, for wide publicity. 2.Chief Publicity Officer, Dadra & Nagar Haveli, Silvassa, for publishing in Gujarati leading News Paper for wide publicity. 3. Director (IT), Secretariat, Silvassa for display on DNH website

2 LAST DATE OF ISSUE OF TENDER : LAST DATE OF RECEIPT OF TENDER: E.M.D. Rs. TENDER FORM This tender is issued to Shri./Ms. of village tender fees Rs.700/- received vide receipt No. dated:. Date: /12/2014. General Manager, District Industries Centre, Dadra & Nagar Haveli, To, The General Manager, District Industries Centre, Dadra & Nagar Haveli, I/We undersigned Shri./M/s. hereby offer my/our rates as under/as enclosed. I/We agree with the terms and conditions attached with this tender and promise to pay the rates shown against the item: Sr.No. Description of Item Tender Rate Fees offered 1. Service of Professional Agencies for Erection of Stall of Daman & Diu and Dadra & Nagar Haveli at Vibrant Gujarat Place: Date : /12/ Signature of the tenderer alongwith the rubber stamp Note: Strike out whatever is not applicable.

3 GENERAL CONDITIONS U.T. ADMINISTRATION OF DADRA AND NAGAR HAVELI SILVASSA GENERAL TERMS AND CONDITIONS TO CARRY OUT THE WORK AS PER TENDER DOCUMENT Tender Notice No. dtd: 1. The rate(s) quoted should be strictly for free delivery and will be valid for a period of one year. 2. The rates should be quoted inclusive of all taxes. The Service Tax/Income Tax payable will be deducted from the bill by the department. 3. (a) Only sale tax or VAT will be paid on the items on which it is chargeable under the sale tax act/vat for the Rules made there under, C.S.T. will be paid 4% against Form D. 4. Request for issue of Form D with supply order will not be entertained as Form D will be issued alongwith payment of respective bill only. 5. The rates should be quoted only for the items specified in list of requirements and should be for the items of given specifications. 6. The successful tenderer will have to pay within 10 days from the date of demand an amount equal to 5% of the total value of the articles, that may be order the amount of security Deposit. 7. The amount of Earnest money paid by the successful tender (S) will be adjusted against the amount of Security Deposit to be paid by the successful tenderer. 8. The amount of Earnest Money paid by the tenderers (s) in form of E.MD and whose tenders are not accepted, the Demand Draft will be refunded to them by the Tender Inviting Officer. 9. Only on satisfactory completion of the supplies ordered for, the amount of all bills of the suppliers made will be admitted for payment, the amount of Security Deposit or Earnest Money deposit will be refunded after expiry of guarantee period of one year or any such date/ period as may be mutually agreed upon. 10. The Head of Office will consider extension of time for remitting the Security Deposit as demanded. However, in case of denial to consider such extension the supplier is bound to abide by the limit given and liable to make good any loss to the Government on account of his failure to abide by the limit. 11. Extension of time limit for suppliers may be considered by the tender Inviting Officer upto 50% of the original stipulated time for suppliers and beyond that by the Secretary (Industries), Dadra & Nagar Haveli or whosever may competent to accord expenditure sanction or enter into contract with reference to the amount involved in the contract. The extension so granted may be with levy of compensation for delay in execution of supply order upto 5% of the cost of supplies ordered for at the discreation of the authority competent to grant extension of time limit provided such request is made will in time, depending upon the circumstances and such decision in the matter will be final. 12. The Earnest Money/Security Deposit(s) paid by the Tender earlier against any tender(s) or supply order(s) is/are not adjustable with EMD or Security Deposit required by these condition. 13. All bill should be in DUPLICATE and should invariably mention the number and date of supply order. 14. Each bill for amount above Rs.5,000/- should be pre-receipted on a Revenue Stamp or proper value. Bills for amount Rs.5,000/- which are not pre-receipted on revenue stamp of proper value will not be accepted for payment.

4 15. Each bill in which Sales Tax/VAT is charged must contain the following certificates on the body of the bill. CERTIFIED that the goods on which Sales Tax/VAT has been charged have not been exempted under the C.S.T. Act or the Rules made there under and the amount charges on account of the S.T. on these goods is not more than what is payable under the provisions of relevant Act or the Rules made thereunder. 16. If possible the tenders will be opened in presence of Tenderer or their representative if any present in the office of the Tender Inviting Officer. 17. The right to accept or reject without assignment any reason any or all tenders in part or whole is reserved with the Tender Inviting Officer and his decision(s) on all matters relating to acceptance or rejection of the tenders as a whole or in part will be final and binding to all. 18. The tender offer received which do not confirm with the terms and conditions of this office will be summarily rejected. 19. If the tenderer whose tender/quotation is accepted fails to execute the Supply order within stipulated time the EMD of such tender will stand forfeited to the Govt. and the order for the supply shall stand terminated with no further liabilities on either party to the contract. 20. No. Separate agreement will be required to be signed by the successful tenderer(s) for the purchase of the contract for service. Rates tendered/offered in response to the concerned tender/quotation notice shall be considered as acceptance of all legal purpose. 21. The successful tenderer have to provide service for Professional Agency for Vibrant Gujarat 2015 from the date of commissioning. The Service engineer shall have to be deputed at Silvassa and to create Stall as per the time schedule decided by the department. He will undertake all the work required for Vibrant Gujarat 2015 and will report to the General Manager (DIC), D&NH daily and will submit the visiting log book from 7-13 January Successful bidder has to submit Bank guarantee for Rs.2.00 Lakhs towards O&M valid for 5 years. If tenderer fails to create the Stall of this Vibrant Gujarat 2015 the security deposit will be forfeited and bank guarantee will be revoke/encashed. The above conditions are accepted and are binding to me and my assignee. Signature of the Supplier Date: Tender Inviting Officer,

5 DISTRICT INDUSTRIES CENTRE, DEPARTMENT OF INDUSTRIES GROUND FLOOR, UDYOG BHAVAN, 66 KVA ROAD, SILVASSA UNION TERRITORY OF DADRA & NAGAR HAVELI NOTICE INVITING TENDER District Industry Centre of UTs of Daman & Diu and Dadra & Nagar Haveli requires the services of Professional Agency/Agencies with an Annual turnover of Rs.50,00,000/- (Rupees Fifty lakh) only in last year ( ) in similar nature of job at National & International Level and with previous experience in handling works of similar nature at fairs & exhibitions for the following: A : SCOPE OF WORK 1. Conceptualization, designing & fabrication of the District Industries Centre Pavilion. 2. Construction of the pavilion, where Bare space has been provided by the Fair Organisers B : NAME OF THE EVENT 1. Vibrant Gujarat 2015 C : SPECIFICATIONS AND ANCILLARY REQUIREMENTS 1. The theme for the District Industries Centre Pavilion should be Inclusive growth factoring growth opportunities, current development and tourism potential. 2. The area of the pavilion shall be as follows i). Vibrant Gujarat 2015 area 54 sq mts. ii). The pavilion at the above Fairs shall have 3 to 5 table space along with two executive chairs for participants from UTs of Daman & Diu and Dadra & Nagar Haveli in the District Industries Centre Pavilion. iii). The pavilion should essentially reflect a décor and ambience with a professional business type layout which is conducive for conducting meetings and effective branding iv). There should be easy accessibility and visible signages for all participants / co exhibitors in the Pavilion v). The pavilion should have: -Visible and prominently located desks with flavor of Daman & Diu and Dadra & Nagar Haveli. -A VIP seating arrangement comfortable enough to hold meetings within the pavilion. -Individual storage place for all participants/ co exhibitors. -Well located and visible / easily accessible information counters. -Frontlits/ backlits displays to be used in the design of the booth vi). The pavilion should be erected on an octonorm sufficiently lit and all photos displayed will be frontlits/backlits. vii). Two number of 42 LCD TV s with player viii). Two Hostesses The scope of work will cover providing plants to add a green touch to the Pavilion with of Daman & Diu and Dadra & Nagar Haveli, electrical fittings in the pavilion for all of co exhibitors as per requirements, as well as daily cleaning of the pavilion during the course of the exhibition. ix). The scope of work will also include construction of the pavilion at site well in time, maintenance activities during the event and dismantling of the pavilion after the event. D : GUIDELINES FOR SUBMITTING TENDERS The tender for construction of District Industries Centre Pavilion at the Vibrant Gujarat 2015, should be submitted in one cover as follows: Superscribing Technical Bid & Financial Bid for District Industries Centre Pavilion at the Vibrant Gujarat 2015 which shall include the following documents/ details: a). Details of the Tenderer: packet 1 i). Profile of the Agency / Company ii). Details of the Technical Manpower and Staff available in house

6 iii). Specific experience relating to the particular event. iv). EMD for Rs.17,500/- (Rupees Seventeen Thousand Five Hundred only), in the form of FDR drawn in favour of the General Manager, District Industries Centre Payable at Silvassa, which may be returned to the unsuccessful tenderers at the earliest after expiry of the final tender validity and latest on or before the 30 th day after the award of the work contract. Packet II (Financial Packet ) Packet II should contain details of financial quote of the bidder. The Financial Bid should contain the cost of erection of the pavilion, creation and printing of brochures and other details as mentioned in the financial bid at the District Industries Centre, Taxes as applicable should be indicated separately. Selection Process: Technical bids of all applicants would be opened on the at 3.00 PM based on evaluation of technical bids District Industries Centre will shortlist applicants whose financial bids would be opened. Successful applicants would also have to make a presentation of the theme of the District Industries Centre Pavilion in front of the members of the District Industries Centre committee. Other important Information: 1. Period of the validity of the tender should be 60 days from the closing date of proposal 2. District Industries Centre reserves the right to accept the tender in full or in part. Conditional bids would be rejected outright. 3. District Industries Centre reserves the right to summarily reject any offer received from any agency on any considerations, without any intimation to the bidder. 4. District Industries Centre reserves the right to place an order for the full or part quantities under any items of work indicated above 5. District Industries Centre reserves the right to reject any or all proposals without assigning any reason whatsoever.

7 FINANCIAL BID FOR STALL SIZE OF 54 SQ.MRTS. AT VIBRANT GUJARAT 2015 S.NO PARTICULARS AMOUNT 1) SETTING UP OF OCTONORM PANEL ALONG WITH BRANDING,THEME BRANDING, DISPLAY PANELS, LIGHTS, FASCIA,ETC 2) ARRANGEMENT OF 42 INCH PLASMA ( 2NOS ) ALL DAYS 3) ARRANGEMENT OF HOSTESS (2 NOS ) ALL DAYS 4) ARRANGING FURNITURE, CHAIRS, RECEPTION TABLES, ROUND TABLES, CARPET, ETC 5) PRINTING & DESIGNING OF PROMOTIONAL BROCHURE OF 210 GSM ART CARD A/4 SIZE ( QTY 10,000) 6) TRANSPORTATION, CARGO & COURIER CHARGES 7) MISCELLANEOUS CHARGES IF ANY 8) AGENCY FEES 9) SERVICE TAX 10) GRAND TOTAL