LEBANON BOROUGH SCHOOL DISTRICT BOARD OF EDUCATION. AGENDA Regular Meeting February 6, 2014 at 7 PM Lebanon Borough School Library

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1 LEBANON BOROUGH SCHOOL DISTRICT BOARD OF EDUCATION Regular Meeting February 6, 2014 at 7 PM Lebanon Borough School Library CALL TO ORDER: PUBLICATION OF NOTICE: ROLL CALL: Present: called the meeting to order at In accordance with the provisions of the New Jersey Open Public Meetings Act, Chapter 231, Laws of 1975, adequate notice of this meeting was provided through a public notice on January 13, 2014: a. Faxing to three newspapers designated by the Board Hunterdon County Democrat, Hunterdon Review and the Star Ledger. b. Posting on the District Website, the main bulletin board in the Administration Office in Lebanon Borough School. c. Faxing to the Clerk of Lebanon Borough Board Members: Christine Burton, President Marlene Baldinger Jacklyn Carruthers Melissa Toledo, Vice President District Administrators: Dr. Robert Sutter, Chief School Administrator Mr. Joseph Bellino, Interim Business Administrator Mrs. Tricia Duell, Board Secretary PLEDGE OF ALLEGIANCE: led the Board in the Pledge of Allegiance. PRESIDENT S COMMENTS/REPORT 1. Dr. Burton welcomed Mr. Thomas McGrew to the meeting. BE IT RESOLVED that the Board of Education hereby approves the appointment of Mr. Thomas McGrew as new member of the Lebanon Borough Board of Education as of February 6, Motion by, seconded by. Dr. Burton; M. Baldinger; J. Carruthers; M. Toledo Ayes; Nays Motion carries or fails 1

2 The Oath of Office to be administered to Mr. Thomas McGrew by Tricia Duell, Board Secretary. Mr. McGrew may take a seat at the table. 2. Mr. William Colantano, District Auditor presents the 2012/13 district audit. REPORT OF THE CHIEF SCHOOL ADMINISTRATOR Action 14-SU-006: BE IT RESOLVED that the Board of Education accepts the Harassment, Intimidation, and Bullying report as presented for the month of January ( Moved; Seconded) Discussion: Roll Call: Dr. Burton; M. Baldinger; J. Carruthers; ; T. McGrew M. Toledo Ayes Nays Motion: carries or fails REPORT OF THE BUSINESS ADMINISTRATOR Informational: Business Office start-up: Facilities Issues: Rod Grant approval for $166,502 Policy Revisions: On-going; draft revisions expected in March Audit: Corrective Action Plan New Budget: State guidelines & calendar received First submission of budget due March 20, 2014 Property & Casualty Insurance: Centric Insurance purchased at no charge Legal Matters: Executive Session if necessary REPORT OF THE BOARD SECRETARY Action Items 14-BA-023 through 14-BA-027: Informational: The current date of the Board of Education s next meeting is March 6, Authorization codes have been sent out to lebanonschool.org addresses. Please complete the Personal Disclosure Statements as soon as possible. 2

3 Action 14-BA-023: BE IT RESOLVED that the Board of Education hereby approves the following Board Meeting minutes for: Action 14-BA-024: Minutes- Regular Meeting Minutes Executive Session January 9, 2014 January 9, 2014 BE IT RESOLVED that the Board of Education hereby approves the Board Secretary Report for the period December 31, Action 14-BA-025: BE IT RESOLVED that the Board of Education hereby approves the Treasurer s Reports for the periods ending November 30, 2013 and December 31, Action 14-BA-026: BE IT RESOLVED that the Board of Education hereby approves the line item transfers for months ending December Action 14-BA-0027: BE IT RESOLVED that the Board Secretary, pursuant to N.J.A.C. 6A: (c) 3 does hereby certify that as the date of these reports, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A: (a); BE IT FURTHER RESOLVED that the Superintendent of Schools recommends that the Lebanon Borough Board of Education accept the monthly financial reports of the Secretary and Treasurer of School Monies for the month) ending December 31, 2013; and further recommends, in compliance with N.J.A.C. 6A: (c) 4, that the Board of Education certifies that no major account has been over-expended in violation of N.J.A.C. 6A: (b), and that as of this report sufficient funds are available to meet the district s financial obligations for the remainder of the year. ( Moved; Seconded) Discussion: Roll Call: Dr. Burton; M. Baldinger; J. Carruthers; ; T. McGrew M. Toledo Ayes Nays Motion: carries or fails 3

4 OLD BUSINESS PUBLIC COMMENTS ITEMS COMMITTEE OF THE WHOLE REPORTS: FACILITIES/FINANCE/POLICY: Christine Burton Chair Action Items 14-FFP-057 through 14-FFP-068 Action 14-FFP-057: BE IT RESOLVED that the Board of Education hereby approves the payment of bills for the period ending February 5, 2014 in the amount of $ 202, Action 14-FFP-058: BE IT RESOLVED, that the Board of Education accepts NJDOE ROD Grant funding for Project # G04 in the amount of $166,502, AND BE IT FURTHER RESOLVED, that the Board of Education accepts the state determined Preliminary Eligible Costs (PEC) as the Final Eligible Costs (FEC). Action 14-FFP-059: BE IT RESOLVED that the Board of Education approved the June 30, 2013 Comprehensive Annual Financial Report (CAFR) as presented by William Colantano. 4

5 Action 14-FFP-060: BE IT RESOLVED that the Lebanon Borough Board of Education accepts Audit Recommendations #1 and the Corrective Action Plan as follows: 1. Administrative Practices & Procedures No recommendation 2. Financial Planning, Accounting & Reporting Recommendation#1: Monthly financial reports of the Board Secretary are to be supported by an independently prepared Treasurer s Report. Correction Action Plan: The Treasurer of School Monies receives the bank statements, list of cash receipts and disbursements for the General Fund, Capital Reserve, Emergency Reserve, Net Payroll and Payroll Agency accounts on a monthly basis. Reconciliations and A-149 reports are prepared by the Treasurer of School Monies and submitted to the Board for approval. 3. School Purchasing Programs No recommendation 4. Application for State School Aid No recommendation 5. Pupil Transportation No recommendation 6. Facilities and capital assets No recommendation 7. Student Body Activities No recommendation 8. Milk Program No recommendation 9. Miscellaneous No recommendation 10. Follow-up on prior year findings No recommendation Action 14-FFP-061: BE IT RESOLVED that the Board of Education hereby approves the following requests for employee/board member travel in accordance with the School District Accountability Act and Board of Education Policy No School District Travel. Only overnight stays are eligible to meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code and NJ Department of Treasury Guidelines. Where more than five individuals from the district are to attend the same out-of-state conference, the school district shall obtain the prior written approval of the Executive County Superintendent, OMB Mileage Reimbursement Rate: $0.31. Employee Program/Location Date Cost Mileage Lodging/Meals Robert Sutter, Donna Gamberzky, Lila Kociolek Patricia White Donna Gamberzky Robert Sutter NJ Bar Foundation School Safety Team Training New Brunswick NJ CCCS, PARCC and Educator Evaluation to improve Student Achievement Flemington NJ 3/6/2013 (rescheduled from 12/17/13) 0.00 OMB N/A 1/29/ OMB N/A Luanne Phillips Social, Behavioral and Executive Function Skills for 2/27-28, 2014 $ OMB N/A 5

6 Joyce Petty Lauren Baldoni the Student Child with Autism Voorhees, NJ Phonics Training Millburn NJ 2/18-21, 2014 $ ea OMB N/A Action 14-FFP-062: BE IT RESOLVED that the Board of Education hereby authorizes the submission of the District Comprehensive Maintenance Plan (including schedule M-1) attached. Action 14-FFP-063: BE IT RESOLVED that the Board of Education hereby approves the submission of the bi-annual HIB-ITP data collection report for the period July 1, 2013 through December 31, Action 14-FFP-064: BE IT RESOLVED that the Board of Education hereby approves the submission of the required EVVRS report period 1 data for the 2013/14 school year. Action 14-FFP-065: BE IT RESOLVED that the Board of Education hereby approves the following field trips and transportation costs provided by Hunterdon County ESC: Date Destination Grade Teacher Admission Cost Transportation Cost May 5, The Theatre at K - 2 L. Baldoni Admission paid by students Not to exceed $ RVCC S.E. Turner June 6, 2014 Branchburg NJ Medievil Times Lynhurst, NJ Action 14-FFP-066: J. Petty 6 P.White $ Not to exceed $350 BE IT RESOLVED that the Board of Education hereby approves The NJ Blood Services, a division of the NY Blood Center to perform a Blood Drive on February 20, 2014 from 2:30pm -8:30pm in the multi-purpose room. Action 14-FFP-067: BE IT RESOLVED that the Board of Education hereby approves Therapeutic Interventions to perform an occupational therapy evaluation and provide reports for an initial CST evaluation meeting at a cost not to exceed $500. Action 14-FFP-068: BE IT RESOLVED that the Lebanon Borough Board of Education is required to comply with the requirements of the Interdistict Public School Choice Program Act and specifically the requirements as a sending district; and 6

7 WHEREAS the Lebanon Borough Board of Education has concerns for the number of students from this school district that participate in the school choice program and elect to attend a school in another school district as students leaving this school district may have an adverse financial and educational impact to this school district; and WHEREAS the Lebanon Borough Board of Education is concerned about the potential adverse financial and educational impact to this school district as a result of students participating in the school choice program; and WHEREAS the Interdistrict Public School Choice Program Acts permits a sending school district to limit the number of its students participating in the school choice program; and NOW THEREFORE BE IT RESOVED the Lebanon Borough Board of Education shall, in accordance with the provisions of the Interdistict Public School Choice Program Act, limit the number of its students that may participate in the school choice program and attend a school in another school district under the Interdistrict Public School Choice Program Act to 10% of the number of students per grade per year in the district and/or 15% of the total number of students enrolled in the district. BE IT FURTHER RESOLVED this resolution shall be in effect from its date of adoption until the Board of Education takes official action to rescind or modify the limitation as outlined in this resolution. ( Moved; Seconded) Discussion: Roll Call: Dr. Burton; M. Baldinger; J. Carruthers; ; T. McGrew M. Toledo Ayes Nays Motion: carries or fails PERSONNEL/NEGOTIATIONS/CURRICULUM/COMMUNICATIONS: Action items 14-PNCC-054 through 14-PNCC-057: Action 14-PNCC-0054 BE IT RESOLVED that the Board of Education hereby approves Rebecca Pritchard as advisor of a 30 minute extra-curricular club, Cardio Club for students in grades 4 through 6, once a week, for a period of 6 weeks (program description attached) to be paid $300 as per the LBEA negotiated agreement. 7

8 Action 14-PNCC-055 BE IT RESOLVED that the Board of Education hereby approves the following adjustment to the 2013/14 school calendar: In accordance with the 180 day attendance requirements for students, school will be open on June 13, 16, 17 and 18, If additional days are needed, we will add days in the following order: June 19, 20 and then February 17, Action 14-PNCC-056 BE IT RESOLVED that the Board of Education hereby approves the following substitute teachers to the approved substitute list for the 2013/14 school year. Jana Brown Action 14-PNCC-057 BE IT RESOLVED that the Board of Education hereby accepts with regret, the resignation of Emily Barisonek, (preschool aide) effective March 10, ( Moved; Seconded) Discussion: Roll Call: Dr. Burton; M. Baldinger; J. Carruthers; ; T. McGrew M. Toledo Ayes Nays Motion: carries or fails RECOGNITION OF THE PUBLIC NEW BUSINESS EXECUTIVE SESSION: (If Necessary) ADJOURNMENT: Action 14-AD-005: BE IT RESOLVED that the Board of Education hereby adjourns this meeting. Time: 8

9 ( Moved: Second: Ayes; Nays; Abstain) 9