WORKSESSION MEETING NOVEMBER 13, LONG HILL TOWNSHIP BOARD OF EDUCATION WORKSESSION MEETING November 13, 2017

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1 LONG HILL TOWNSHIP BOARD OF EDUCATION WORKSESSION MEETING November 13, 2017 The Long Hill Township Board of Education held a Worksession Meeting on Monday, November 13, 2017 in the Long Hill Township Town Hall. The meeting was called to order by Board President Nicholas Stevens at 7:30 p.m. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Mr. Bundonis, Mrs. Butler, Mr. Carn, Mr. DiGiorgio, Mrs. Moakley, Miss Nyquist, Mr. O Leary (arrived at 7:45 p.m.), Ms. Raban, Mr. Stevens. None. Dr. Acevedo, Superintendent of Schools Mr. Bellino, Interim Business Administrator/Board Secretary Mr. Viturello, Central School Principal Mrs. Dawson, Millington School Principal Dr. Jones, Gillette School Principal/Curriculum Director Ms. Backer, Dean of Students Mr. Paugh, Coordinator of Technology Services Mrs. Connelly, Coordinator of Instructional Technology Mrs. Franklin, LHEA President One Member of the Public One Reporter for the Echoes-Sentinel PLEDGE OF ALLEGIANCE: Mr. Stevens led the Pledge of Allegiance. ADEQUATE NOTICE OF MEETING: Adequate notice of this meeting of the Long Hill Township Board of Education was given as required by the Open Public Meetings Act as follows: Notice was sent to the Courier News, Echoes Sentinel and the Daily Record on October 27, Notice was posted on the bulletin board in the first floor entrance hall of the School District Administration Building, Gillette, New Jersey. Notices were filed with the Township Clerk; and notices were mailed to all persons who have requested individual notice pursuant to the Open Public Meetings Act. COMMUNICATIONS: None. BOARD COMMITTEE REPORTS Technology Committee Mr. Bundonis reported that the Committee met earlier in the evening and reviewed upcoming projects. Educational Services Commission of Morris County Miss Nyquist stated that she attended their recent meeting and provided an update. 1

2 SUPERINTENDENT S REPORT Dr. Acevedo reported on the following: -He spoke to Ms. Kim Case today, the newly elected Board member, and welcomed her to the Board. She is looking forward to working with the Board. He and she will meet in late December/early January. -The Boiler repairs are almost complete at Millington. Once the boilers were turned on, it was determined that that four burners need to be replaced. The repairs should be completed by the middle of the week. The boilers have been working well to heat the classrooms at Millington. -An additional water test was conducted on Friday at Millington School for two of the classroom sinks in rooms 2 and 5. The report should be received in about 3 weeks. The filters were replaced and the water sources were properly flushed. -He and the administrators had a very productive meeting on student data. They are drilling down the data for those students who were approaching expectations on the PARCC assessment. The administrators are looking closely at the data and have shared this information with their teachers to better inform their instruction. -The NJDOE confirmed today that the new Science assessment will take place in the spring for grade 5 students instead of grade 4. The 2018 assessment will be a pilot with full implementation in the spring of The assessment will be online. Pearson, the same company that administers the PARCC assessment, will be conducting the science assessment. -He spoke to Barbara Grillo from the LHT Historical Society about working together to have more students participate in the Township Essay contest in the winter. Principals and teachers are looking at ways of generating greater interest. -He reported enrollment by individual grades and stated that current enrollment is at 853 students with 226 students at Gillette, 355 at Millington and 272 at Central. BUSINESS ADMINISTRATOR UPDATE Mr. Bellino reported on the following: -He commented on the completion of the audit and the rollover of the old fiscal year into the current year. He noted that the July and August fiscal reports for the new financial year are on this evening s agenda for approval. The district s auditor will give a complete report to the Board at a later date. ADMINISTRATORS AND SUPERVISORS UPDATE The reports of the administrators are aligned with the District s Action Plan. Central Middle School Mr. Viturello reported on the following: Goal 1 Student Achievement 1.1 and 1.2A He held a PLC meeting on 11/1 that focused on Monitoring Student Achievement. By the end of this week, all first round teacher observations will be completed 1.4 E - Mrs. Paugh, the Media Specialist, has launched Quest courses. 1.5 D - He conducted lesson plan reviews for teachers and followed his system to provide electronic feedback. These will be consistently monitored throughout the year. All CMS staff have created two Student Growth Objectives which he has reviewed and will support with feedback and coaching. All CMS staff have completed a Professional Development Plan which he reviewed. 1.2E - Science and Social Studies teachers have all assigned pre-assessments during the beginning of the school year. 2

3 Goal 2 Technology 4.2 He worked with Mr. Paugh to update the technology cart in the All Purpose Room. It may be used to integrate Channel One News as a pilot during 7th and 8th grade lunch. Goal 4 Culture, Climate, and Communication 4.1A - He plans on working with student council to plan community service learning opportunities. The goal is to have students begin to outreach and engage in collaboration and service learning with various community organizations. 4.2B He is actively working to provide students with upcoming positive character education enrichment and recognition activities. Ms. Lazirko has begun this and is consistently meeting with counseling and support groups. A fire drill was held on 10/31, a lockdown drill took place on 10/16, and AED and EPIpen emergency drills are scheduled for November. All Parent Conferences were scheduled through an online system and 184 individual parent teacher conferences were held. Mrs. Alber has worked diligently as she has transitioned into the role of main office secretary in the beginning of the year. She is consistent, reliable, calm, a positive influence, and helpful in providing assistance. He and the school staff are very appreciative of her hard work and ongoing efforts. Millington School Mrs. Dawson reported on the following: Student Achievement Goal 1.1b, c and d Professional Learning Communities -The Literacy Workshop PLC, led by Mrs. Minerva, was held on 10/26. The scoring and explanation of Fountas and Pinnell Assessments were addressed. -The Content Area Literacy, led by Mrs. Fragnito, met on 10/23. A review of uniform 5th grade standards for writing assignments across subject areas occurred and a 5th grade writing rubric was finalized. -The All Subject Lesson Integration, led by Mr. Rideout, met on 10/24. The Holocaust and Diversity Studies at Millington School, which follows the NJ Commission on Holocaust Education, was reviewed. -Conquering Math, led by teachers at each grade level, met on 10/25. Goal 1.2a Formative and Summative Data for evaluation -A review of PARCC data occurred at the October faculty meeting. The standards needing improvement were reviewed and there were follow up discussions at grade level meetings. School Safety Drills A fire drill was held on 10/27. Gillette School/Director of Curriculum Dr. Jones reported on the following: Goal Area 1 Student Achievement: 1.1b Gillette School has a Best Practices for Student Learning PLC and a K-1 Collaboration PLC on Examining the Curriculum. 3

4 1.3.d She created a folder for Gillette Staff and one for PD on the drive to upload her notes from the curriculum meetings with the sending districts. 1.4.d - STEAM has been expanded to grades e - The G&T/Horizons program has been reviewed and adopted with the changes in the past school year. 1.5.b- She met with Year 2 teachers to follow up, discuss the start of the school year, and gain feedback. 1.5.c - Teachers completed a feedback survey for the joint PD day with the sending districts that she recently shared with the administrators. 1.5.d She completed the first round of observations for tenured and non-tenured teachers and provided feedback to them through the pre and post conferences and reflection sheet. Goal Area 4 Culture and Climate/Communication: 4.1.a Gillette School donated their extra Halloween candy to soldiers and veterans. 4.2.b She is currently applying for Promising Practices at Gillette School through the NJ School Of Character Program. Dean of Students Ms. Backer reported on the following: Goal 1: Student Achievement -She is currently working on submitting all student data in preparation for the 2018 PARCC assessment which will get released to the NJDOE by 12/ b- She worked with related services professionals on establishing their job goals and she assisted with the creation and implementation of the goals. 1.5 d- She is continuing teacher observations in all schools on various content areas. Objectives #1-5- I&RS meetings were held at Gillette and Central Schools. The first I&RS meeting at Millington will be held this Friday. She is attending a workshop this Thursday at NJPSA for Intervention and Referral Services Training. Goal 4: Culture and Climate/Communication 4.3 b- Parent Teacher Conferences were held on 11/6-11/8 at Gillette School a, b & c-school Safety Team meetings were held at Millington and Central. Gillette s meeting will take place this week. Next week, she and Ms. Lazirko will be conducting HIB presentations for all middle school students. Coordinator of Instructional Technology Mrs. Connelly reported on the following: -Under 4.6 Culture and Climate/Communication, the district is moving forward with the SchoolMessenger transition for its website and emergency notification. A test of the Emergency Notification system was conducted on 11/6. On 11/16, the text message opt-in texts will be delivered. Another test of the Emergency Notification System will take place before the end of the November. -For 4.6 a, the grade level teams at Central Middle School were trained on how to incorporate their Google Classroom calendars with their website calendars. -For 2.3 a, she has been supporting the use of digital resources in the district by assisting Mrs. Minerva, the district s reading specialist, with the student accounts for Raz-Kids and SuperKids. -For 1.4 d, she participated in the interviews and observed demo lessons for the STEAM teacher position at Central Middle School. 4

5 Coordinator of Technology Services Mr. Paugh reported on the following: -Since his last report, he has completed 96 work orders and 35 are still outstanding. -As a result of a recent security audit, a 911 hotkey has been added to all district phones. SMARTBoard and projector installations were completed at Millington School. The Central STEM lab is fully functional. Fulfilling Goal 3.3c, the primary Internet bandwidth upgrade is complete at all buildings. TechDefenders have been selected for the district s Chromebook repairs. The district is working with its copier supplier to evaluate potential options to reduce paper, ink and printing costs. To bolster security practices, user passwords are being reset. COMMENTS FROM THE PUBLIC At this point, the Board of Education welcomes comments from any member of the public. Please note that as per Board Policy #1130, a total of fifteen (15) minutes is allocated for public comments at any single Board meeting. In order to provide residents the opportunity to comment, individual speakers are limited to three minutes each at any particular Board meeting. The Board may extend these time limits at its discretion. Mr. Bruce Meringolo, Township of Long Hill Committee Member, spoke about district enrollment. He noted that enrollment is down but there is a capacity for over 1,000 students, as based on enrollment data from past years. He noted that there are no pending plans and nothing is being discussed in relation to residential housing expansion. Mr. Stevens noted that the Board wants to be party to decisions if projects are being discussed in the future regarding affordable housing issues. A citizen made comments about the district s per pupil costs and school funding. ADMINISTRATIVE RECOMMENDATIONS 1. It was moved by Mr. O Leary and seconded by Mrs. Moakley APPROVAL OF that the following minutes of the Long Hill Township Board of MINUTES Education be accepted as presented and made part of the public record: a. October 30, 2017 Regular Meeting-Public Session ROLL CALL VOTE on resolution #1a: YES: Mrs. Bundonis Mrs. Butler Mr. Carn Mr. DiGiorgio Mrs. Moakley Miss Nyquist Mr. O Leary Ms. Raban Mr. Stevens NO: None. Resolution #1a carried 9-0. It was moved by Mr. Bundonis and seconded by Mrs. Butler that the Long Hill Township Board of Education approve the following recommendations of the Superintendent numbered 2,3,4,5,6,7,8,9,10,11,12. 5

6 Any Board Member who takes exception to any of the following actions may reserve the right to object now, and a separate motion for each of the excepted actions will be entertained. 2. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF TRAVEL upon the recommendation of the Superintendent and the Business Administrator, approve the Travel/Conference registration for the staff indicated for professional improvement or development as per the attached listing. 3. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent and the Interim REVISION TO TRANSP. Business Administrator, approve the revised total cost and CONTRACT 10/27/17 effective termination date of the Regular Year Special Education bus route MU #970. MUJ #970 is part of the transportation contract with MUJC that was approved at the 10/16/17 Board meeting: MU# Receiving School Final Cost Attendant Per Diem 970 Chapel Hill Academy $18, $ RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent, the Interim REVISION TO SP.ED. Business Administrator, and the Director of Special Services PLACEMENT AND approve the revision to the placement and payment of tuition TUITION for educational services for student # to the Chapel Hill Academy, Lincoln Park, NJ, to reflect an end date of 10/27/17. The total tuition payment for the school year will be p rorated based on the end date of 10/27/17 and will reflect a total payment of $11, RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent and the JULY, 2017 Business Administrator, approve the transfers for July 31, TRANSFERS 6. RESOLVED that the Long Hill Township Board of Education accept APPROVAL OF BD. SEC. the financial reports of the Board Secretary and the Reconciliation of REPORT & RECON. School Funds for the month ending July 31, JULY, RESOLVED that the Long Hill Township Board of Education, pursuant APPROVAL OF to N.J.A.C. 6: (E), certifies that as of July 31, 2017 after FINANCIAL review of the Board Secretary s monthly financial report (appropriations CERTIFICIATIONS section) and upon consultation with appropriate district officials, to the JULY, 2017 best of our knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6: (B), and sufficient funds are available to meet the district s financial obligations for the remainder of the year. 6

7 8. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent and the AUGUST, 2017 Business Administrator, approve the transfers for August 31, TRANSFERS 9. RESOLVED that the Long Hill Township Board of Education accept APPROVAL OF BD. SEC. the financial reports of the Board Secretary and the Reconciliation of REPORT & RECON. School Funds for the month ending August 31, AUGUST, RESOLVED that the Long Hill Township Board of Education, pursuant APPROVAL OF to N.J.A.C. 6: (E), certifies that as of August 31, 2017 after FINANCIAL review of the Board Secretary s monthly financial report (appropriations CERTIFICIATIONS section) and upon consultation with appropriate district officials, to the AUGUST, 2017 best of our knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6: (B), and sufficient funds are available to meet the district s financial obligations for the remainder of the year. 11. RESOLVED that the Long Hill Township Board of Education, ACCEPTANCE OF upon the recommendation of the Superintendent and the Interim DONATION Business Administrator, gratefully accept a donation in the amount of $2, from the Long Hill PTO for the following item that was approved at the January 18, 2017 PTO Meeting. Item Value Requesting Staff Member 2 Water Fountains with Bottle Filling Stations $2, George Villar, CMS Principal 12. RESOLVED that the Long Hill Township Board of Education, APPROVAL TO upon the recommendation of the Superintendent and the Interim DISPOSE OF Business Administrator, approve the disposal of two non-functioning, OBSOLTE EQUIPMENT obsolete paper shredders from the Central Middle School offices. ROLL CALL VOTE on resolutions #2,3,4,5,6,7,8,9,10,11,12: YES: Mrs. Bundonis Mrs. Butler Mr. Carn Mr. DiGiorgio Mrs. Moakley Miss Nyquist Mr. O Leary Ms. Raban Mr. Stevens NO: None. Resolutions #2,3,4,5,6,7,8,9,10,11,12 carried 9-0. It was moved by Mr. DiGiorgio and seconded by Ms. Raban that the Long Hill Township Board of Education approve the following recommendations of the Superintendent numbered 13,14. Any Board Member who takes exception to any of the following actions may reserve the right to object now, and a separate motion for each of the excepted actions will be entertained. 7

8 13. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon the recommendation of the Superintendent, approve the STIPEND POSITION following extra service position appointment for the school year: Activity Advisor Stipend Scenery Advisor Lindsay Goldstein $419.00* *Stipend to be paid from existing activity account balances and/or pay to play/participation fees. 14. RESOLVED that the Long Hill Township Board of Education, APPOINTMENT OF upon the recommendation of the Superintendent, approve the SUBSTITUTE addition of the following person to the Substitute List for the school year: NAME Bonnie Borinsky POSITION Substitute Teacher ROLL CALL VOTE on resolutions #13,14: YES: Mrs. Bundonis Mrs. Butler Mr. Carn Mr. DiGiorgio Mrs. Moakley Miss Nyquist Mr. O Leary Ms. Raban Mr. Stevens NO: None. Resolutions #13,14 carried 9-0. It was moved by Mrs. Moakley and seconded by Mr. O Leary that the Long Hill Township Board of Education approve the following recommendations of the Superintendent numbered 15,16. Any Board Member who takes exception to any of the following actions may reserve the right to object now, and a separate motion for each of the excepted actions will be entertained. 15. RESOLVED that the Long Hill Township Board of Education, APPROVAL OF upon recommendation of the Superintendent, and the Building FIELD TRIPS Principal, approve the field trips listed below: May 9, th Grade Students Morris Museum 9:45 a.m. to 12:30 p.m. Morristown, N.J. $17.00 cost per student 72 students, 7 teachers Parent Paid 1 nurse December 12, th Grade Students Delbarton School 8:35 a.m. to 12:25 p.m. Spelling Bee Consortium Morristown, N.J. 8

9 $20.00 cost per student 8 students, 1 teacher Parent Paid 16. RESOLVED that the Long Hill Board of Education, APPROVAL OF upon the recommendation of the Superintendent, approve UNIFORM STATE the implementation of the Uniform State Memorandum of MEMORANDUM OF Agreement between Education and Law Enforcement Officials AGREEMENT for the school year. ROLL CALL VOTE on resolutions #15,16: YES: Mrs. Bundonis Mrs. Butler Mr. Carn Mr. DiGiorgio Mrs. Moakley Miss Nyquist Mr. O Leary Ms. Raban Mr. Stevens NO: None. Resolutions #15,16 carried 9-0. ITEMS FOR DISCUSSION: None. OLD BUSINESS: None. NEW BUSINESS: None. COMMENTS FROM THE PUBLIC: None. It was moved by Mrs. Moakley and seconded by Mr. Carn that the meeting adjourn. Motion carried 9-0. Meeting adjourned at 8:37 p.m. ADJOURNMENT FUTURE MEETING DATES November 27, 2017 Regular Meeting at 7:30 p.m. Township Municipal Building December 18, 2017 Worksession & Regular Meeting - 7:30 p.m. - Township Municipal Building Respectfully submitted, Joseph Bellino Edwin Acevedo, Ed. D. Interim Business Administrator/Board Secretary Superintendent of Schools 9