MARIETTA CITY SCHOOL DISTRICT BOARD OF EDUCATION 701 Third Street Marietta, Ohio January 23, 2006

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1 January 23, 2006 MARIETTA CITY SCHOOL DISTRICT BOARD OF EDUCATION 701 Third Street Marietta, Ohio January 23, 2006 The Marietta City School District Board of Education held a regular meeting on Monday, January 23, 2006 at Marietta Senior High School in Marietta, Ohio. All Marietta City School District Board of Education meetings are recorded. Please refer to the audio cassette(s) for a detailed account of this meeting. The President, Mr. Welch, called the regular meeting to order at 5:30 P.M. Roll Call: Members Present: Mr. Elliott, Mr. Mason, Mr. Moberg, Mr. Varnadoe, Mr. Welch Members Absent: None The President invited all to join in the Pledge of Allegiance to the flag of the United States. PRESENTATIONS AND COMMENDATIONS January is School Board Recognition Month and Dr. Baker presented a certificate to each of the board members in appreciation of the time and effort they put in serving the district from the Ohio School Boards Association. Mr. Michael Elliott presented the High School Curriculum Guide. He answered questions from the board members. CITIZEN FORUM Mr. Tony Durm spoke about concerns with coaching changes with the girls rowing team. REPORTS AND COMMENTS BOARD MEMBERS Mr. Moberg commended the breakfast program that began in December He reported that he had attended a recent Washington County MRDD board meeting. Mr. Welch reported that he had attended the Curriculum Council meeting where the High School Curriculum Guide had been discussed. SUPERINTENDENT AND STAFF Dr. Baker updated the Board on the Channel 22 progress. He reported that athletic eligibility had been discussed at the last Athletic Council meeting. He then led a discussion with the board regarding possible changes in policy in order for a student to meet eligibility. He updated the board on the preschool program held at the Washington County MRDD. Mr. Bayless pointed out some statistics in the December Monthly Report of Operations for the Universal Breakfast Program that he had prepared. He updated the board on the renovations at Marietta Middle School.

2 Dr. Baker said that a Welcome Center concept and central registration for all new students will be implemented as part of the Central Office move. Mrs. Machir handed out information on a new program that will be soon be available to Marietta City School District students. She explained that the district is eligible for grants to help fund the cost of Project Lead the Way. Dr. Baker explained that since the High School would be going from nine periods to seven periods that there is a possibility of offering physical education classes during the summer so that students will be able to add room in their schedules for academic classes during the regular school year. APPROVAL AND ACCEPTANCE ACTIONS Res. # Mr. Varnadoe made a motion to accept the minutes as presented for the special meeting on December 16, 2005 and the regular meeting on December 19, Mr. Mason seconded the motion. The President declared the motion passed and the minutes adopted as presented. Res. # Mr. Mason made a motion to approve and authorize the following financial data as presented by the Chief Fiscal Officer. Mr. Varnadoe seconded the motion. Record of Cash and Investments December 31, 2005 Financial Report by Fund/SCC December 31, 2005 General Financial Report SM2 December 31, 2005 General Fund Budget Summary December 31, 2005 Amend FY 2006 Temporary Revenue and Appropriations with the legal level control set at the Fund Level FY 2006 Transfers and Advances Authorize Addition of Funds The President declared the motion passed and financial data adopted as presented. CONTRIBUTIONS AND GIFTS Res. # Mr. Moberg moved and Mr. Elliott seconded the motion to accept the following donations. G(3) WHEREAS, Marietta Memorial Hospital has donated twelve (12) computer monitors, valued at $50.00 each, to Marietta City Schools, and WHEREAS, RV's Art and Frame has donated matting materials, valued at $200.00, to Marietta City Schools; therefore - - 2

3 BE IT RESOLVED, that the Marietta City School District Board of Education accept these donations, and BE IT FURTHER RESOLVED, by the Marietta City School District Board of Education, that these gifts be accepted with appreciation. The President declared the motion passed and the donations graciously accepted. RECOMMENDED ACTIONS OLD BUSINESS NEW BUSINESS CONSENT AGENDA Items 2a through 2i Res. # Mr. Varnadoe moved and Mr. Mason seconded the motion to accept the consent agenda. 2a BE IT RESOLVED, by the Marietta City School District Board of Education, that upon the recommendation of the Superintendent of Schools, the resignations and/or leaves of absence, for professional and classified staff, be approved, effective at the date shown. Schedule B-06-1 RESIGNATIONS and/or LEAVES OF ABSENCE - Classified Staff NAME POSITION REMARKS Ms. Margaret Briley Secretary II Resignation, Eff. 03/03/06 2b BE IT RESOLVED, by the Marietta City School District Board of Education, that upon the recommendation of the Superintendent of Schools, the contracts for classified personnel (fall sports), listed in Schedule T-06-1, not be renewed for the school year, and that all personnel listed be advised by letter of the Board's action. Schedule T-06-1 NONRENEWALS - Classified Personnel NAME Mr. Ben Schenkel Mr. Jeff Price Mr. George Threatt Ms. Kathrine Cline Mr. B. J. Mayer Mr. Scott Murphy Mr. Ben Kroft Ms. Emily Morris Mr. Art Gray Ms. Angie Moretto ASSIGNMENT Associate Head Football Head Varsity Soccer - girls Head Varsity Soccer - boys Head Varsity Volleyball Ass't. Football - Offense Coord. Ass't. Football - Defense Coord. Head JV Football Head JV Soccer - girls Head JV Soccer - boys Head JV Volleyball - - 3

4 Mr. Dale Leeper Mr. Andrew Schob Ms. Terri Carpenter Mr. Richard Nicholson Mr. Scott Zimmer Mr. Alan Coppock Mr. Aaron Coppock Mr. Charles Lucas Ms. Erin Wojcik Mr. David Richardson Ass't. Varsity Cross Country 9th Football 9th Volleyball 7th Football 7th Football 8th Football 8th Football - 50% 8th Football - 50% 7 & 8 Volleyball MMS Tennis 2c BE IT RESOLVED, by the Marietta City School District Board of Education, that upon the recommendation of the Superintendent of Schools, the employment of the following professional and classified personnel (pending receipt of proper certification from the State Department of Education, BCII and FBI approval), be approved, effective at the dates and terms shown. Mr. Christopher Mayer Mr. Christopher Mayer Ms. Kimberly Depue Ms. Sue Stiles Schedule D-06-1 EXTRACURRICULAR APPOINTMENTS NAME ASSIGNMENT AMOUNT Science Olympiad - MHS $ Head Varsity Tennis - boys $ Science Olympiad-50%-MMS $ Science Olympiad-50%-MMS $ Schedule E-06-1 SUBSTITUTES AND TUTORS NAME POSITION REMARKS Mr. Nathan Brownrigg Substitute Science BS Long Term Ms. Kellee Parmenter Substitute - Gen. Education BS Long Term Mr. Daniel Reese Substitute - Gen. Education MS Short Term Mr. Brandon Welch Substitute Soc. St. BA 2 Yr. Prov. Ms. Auburn Juliano Mr. Richard Guimond Mr. Steven Rose Ms. Maureen Sigafoos Substitute - Gen. Education Inservice Preparation Inservice Preparation Inservice Preparation BA Short Term $ $ $

5 Schedule F-06-1 APPOINTMENTS - Classified Staff NAME POSITION REMARKS Ms. Debra Stocky Ms. Patricia DeHenaut Mr. Chad Lincoln Mr. Bob Armstrong Mr. Larry Cassady Mr. Greg Wagner Attendant Putnam School Choir Aide High School/Middle School Ass't. Varsity Track-boys Ass't. Varsity Crew-boys Ass't. Varsity Track-girls MMS Track - boys Mr. Eric Parsons MMS Track - girls $ Schedule G-06-1 SUBSTITUTES - Classified Staff 6 1/4 hrs./day, Eff. 01/18/06 Step 1+30, $10.43/hr. 5 hrs./day, Eff. 01/18/06 Step V-1, $12.94/hr. $ $ $ $ NAME POSITION REMARKS Ms. Toni Lang Secretary $7.70/hr. Bus Driver $9.70/hr. Mr. Jacob Westfall Mechanic $9.20/hr. Eff. 12/27/05 Schedule I-06-1 APPOINTMENTS - Educational Aides NAME BUILDING SALARY REMARKS Washington Volunteer Mentor Program Ms. Emilee Schwendeman Mr. Thomas Stephanik Ms. Joyce Wallace Mr. Louis Whitney High School Harmar Phillips Volunteer Volunteer Volunteer Schedule R-06-1 REASSIGNMENT - Classified Staff Coach/Crew OhioReads Instructional CFO: Mr. D. Com NAME PRESENT NEW Ms. Barbara Tolle Attendant - Putnam School 6 3/4 hrs./day Teacher Aide - MH Step 10+30, $14.22/hr. 6 1/4 hrs./day Putnam School Eff. 01/03/

6 Ms. Coleen Wells Mr. Ronald Warner Mr. Brian Welch Ms. Lynne Francis Ms. Sally Latture Ms. Dee Ruhland EDUCATIONAL IMPROVEMENT PROGRAM NAME SEM. HRS. QTR. HRS. AMOUNT 3 $ $ $ $ $ $ d BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the following change in salary and/or contract status be approved, effective the second semester of the school year: Ms. Amy Whiting from Step 5-6 to Step M-6. 2e WHEREAS, the Marietta City School District Board of Education is authorized to secure property insurance coverages including, but limited to, Flood Insurance, and WHEREAS, the Hayes Insurance Agency, Marietta, Ohio has provided an insurance program renewal quote from the Selective Insurance Company of Southeast with a term of 03/16/2006 through 03/15/2007 for the Harmar Elementary School with coverage limits set at $276,000 for the Building, with a $4,000 deductible and $48,000 for the Contents also with a $4,000 deductible and a stated premium of $2,679.00; now therefore, BE IT RESOLVED, that the aforementioned quotation be accepted for renewal of the current coverage limits and deductibles and the Business Manager be authorized to sign the insurance policy, and the Chief Fiscal Officer authorized to process payment in the above stated amount. 2f WHEREAS, the Marietta City School District Board of Education is authorized to secure property insurance coverages including, but limited to Flood Insurance, and WHEREAS, the Hayes Insurance Agency, Marietta, Ohio has provided an insurance program renewal quote from the Selective Insurance Company of Southeast with a term of 02/25/2006 through 02/24/2007 for the Phillips Elementary School with coverage limits set at $244,500 for the Building, with a $5,000 deductible and $26,300 for the Contents also with a $5,000 deductible and a stated premium of $2,147.00; now therefore, BE IT RESOLVED, that the aforementioned quotation is accepted and the Business Manager be authorized to sign the insurance policy and the Chief Fiscal Officer is authorized to process payment in the above stated amount. 2g WHEREAS, the policy of the Marietta City School District Board of Education, Student Overnight Trips, File: IICA, specifies that all student overnight trips must have the approval of the Superintendent of Schools and the Marietta City School District Board of Education; therefore - - 6

7 BE IT RESOLVED, that all policy regulations having been met by the advisor/teacher in charge of the following group(s) and upon the recommendation of the Superintendent, the Board of Education approve the following trip(s): Marietta High School Premiere Marietta High School Premiere February 17-18, 2006 February 24-25, 2006 Teays Valley Show Choir Competition Twinsburg Show Choir Competition Circleville, OH Twinsburg, OH (Pending performance time) (Pending performance time) 47 students / 6 adults 47 students / 6 adults Marietta High School Premiere Marietta High School Premiere March 3-4, 2006 March 10-11, 2006 Fairfield HS Choir Competition Southwestern Show Choir Competition Fairfield, OH Hanover, IN 47 students / 6 adults 47 students / 6 adults 2h WHEREAS, the Marietta City School District received a gifted supplement from the State Department in the amount of $7, to be used for the identification of the gifted students, and WHEREAS, the gifted supplement is to be used for test materials and test administration during the school year, and WHEREAS, the Marietta City School District Gifted Services Coordinator recommends that one (1) music specialist (Marshall Kimball) be hired to test students individually at a rate of $10.00 per student plus benefits, not to exceed fifteen (15) students, and WHEREAS, the Gifted Coordinator will monitor the evaluations; therefore BE IT RESOLVED, by the Marietta City School District Board of Education, that the one (1) music specialist (Marshall Kimball) be approved to evaluate student performance at the rate of $10.00 per student plus benefits, effective February 21, i The Board of Education of the Marietta City School District, County of Washington, Ohio, met in session at o'clock.m. on the day of 2006, at, with the following members present: moved the adoption of the following resolution: MARIETTA CITY SCHOOL DISTRICT RESOLUTION NO. A RESOLUTION APPROVING ENERGY SAVINGS REPORT AND DECLARING THAT COMPETITIVE BIDDING DOES NOT APPLY TO CERTAIN ENERGY CONSERVATION - - 7

8 MEASURES FOR ENERGY CONSERVATION WORK RELATED TO DISTRICT WIDE ENERGY CONSERVATION MEASURES WHEREAS, the Board of Education of the Marietta City School District, County of Washington (hereinafter called the Board of Education ) desires to undertake a House Bill 264 Energy Conservation Project (hereinafter called the Project ) relating to its school buildings, and the Board of Education has received a report from Swiss Valley Associates, Inc. (hereinafter called the Consultant ) of the costs of the energy conservation measures and the savings thereof and said report made a finding that the amount spent on such measures is not likely to exceed the amount of money it would save in energy costs and resultant operational and maintenance costs over the next fifteen (15) years. NOW, THEREFORE BE IT RESOLVED, by the Board of Education that after careful consideration and evaluation of the information before it: Section 1. The Board of Education hereby adopts and approves the findings of the Consultant contained in its report related to said Project energy savings measures and instructs the Consultant, with the assistance of the Superintendent or Business Manager, to submit that report to the Ohio School Facilities Commission (hereinafter called the Commission ), along with such documentation as requested by Commission, for the Commission s approval of the Project and financing therefore pursuant to Section (D) of the Ohio Revised Code. Section 2. Subject to the approval the Commission, the Board of Education hereby determines to undertake said Project to cover the scope of work or scope of work substantially similar to that described in the report of the Consultant, which is on file in the offices of the Board of Education. The Board of Education hereby authorizes the Treasurer to explore financing options for said Project. Section 3. Pursuant to Section (B)(3) of the Ohio Revised Code, the Board of Education hereby determines that Section (A) of Ohio Revised Code relating to competitive bidding of school improvements does not apply to any installation, modification or remodeling involved in the School District s House Bill 264 Energy Conservation Project. Section 4. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section of the Ohio Revised Code. Section 5. This resolution shall be in full force and effect from and immediately after its adoption and shall supercede any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. seconded the motion and the roll being called upon the question of the adoption of the resolution, the vote resulted as follows: AYES: NAYS: - - 8

9 ADOPTED BY TWO-THIRDS OR MORE OF ALL THE MEMBERS OF THE BOARD OF EDUCATION this day of, CERTIFICATE Treasurer The undersigned hereby certifies that the foregoing is a true and correct copy of a resolution adopted at a meeting held on the day of, 2006, together with a true and correct extract from the minutes of said meeting to the extent pertinent to consideration and adoption of said resolution. Treasurer As prepared by: #60638 Peck, Shaffer & Williams LLP The President declared the consent agenda resolutions adopted. Res. # Mr. Moberg made a motion to continue the meeting in executive session to discuss the employment of personnel. Mr. Mason seconded the motion. The President declared the motion passed and the regular meeting to be in executive session at 6:52 P.M. The President declared the executive session concluded and the regu1ar meeting continued in open session at 7:44 P.M. Res. # Mr. Varnadoe moved and Mr. Mason seconded the motion. 2c(1) BE IT RESOLVED, by the Marietta City School District Board of Education, that upon the recommendation of the Superintendent of Schools, the employment of the following professional and classified personnel (pending receipt of proper certification from the State Department of Education, BCII and FBI approval), be approved, effective at the dates and terms shown. Schedule F-06-1 APPOINTMENTS - Classified Staff NAME POSITION REMARKS Mr. Steve Parlin Head Varsity Crew-girls $

10 The President declared the resolution adopted. Res. # Mr. Mason made a motion to adjourn the regular meeting. Mr. Elliott seconded the motion. The President declared the motion passed and the regular meeting adjourned at 7:46 P.M. ATTEST: Jeffrey D. Welch, President David B. Combs, Chief Fiscal Officer