System Process Document Enroll Students

Transcription

1 Department Responsibility/Role File Name Revision Document Generation Date Date Modified Last Changed by sbrock 2.12 Status sent for review 2.12 _SPD_ /12/ :07:00 AM 2/27/2015 1:15:00 PM Trigger: Required Field(s) Comments Output - Result(s) Comments Additional Information Last changed on: 2/27/2015 1:15:00 PM Page 1

2 Procedure In this topic, you will learn how to Enter or maintain enrollment information by student, without enrollment edits. 1. The Enrollment component is similar to the Enrollment Request and Quick Enroll components but has some unique features that make it the most powerful component in which to process enrollment transactions. The Enrollment component enables you to: Bypass all requisite, requirement, deadline, and other rules. Post enrollment immediately when you save the transaction. It does this quickly because the system does not check the enrollment against all the rules that you set up. Skip the enrollment request process and post enrollment immediately. Page 2 Last changed on: 2/27/2015 1:15:00 PM

3 2. To sign in to Campus Solutions, go to sis.illinoisstate.edu. Click the Please click here to PeopleSoft logon page link. 3. You will be directed to the Campus Solutions logon screen. Enter your User ID and Password then click the Sign In button. Last changed on: 2/27/2015 1:15:00 PM Page 3

4 4. Once you sign in, you will see a list of navigation links that relate to your roles and responsibilities. is within the Records and Enrollment menu. Click the Records and Enrollment link. Page 4 Last changed on: 2/27/2015 1:15:00 PM

5 5. Enrollment is within the folder. Click the folder link. Last changed on: 2/27/2015 1:15:00 PM Page 5

6 6. Click the Enrollment link. 7. Enter student information in the Search Criteria fields and click the Search button. Page 6 Last changed on: 2/27/2015 1:15:00 PM

7 8. Student Enrollment 1 tab: Enter/maintain class enrollment information by student, bypassing all enrollment rules and requirements. Saving this page posts the enrollment transaction to the student's enrollment record. For example, you can use the field to drop a student from a class he/she is currently enrolled in. You can also edit the Grading and Units information for the class which will be student specific only. Last changed on: 2/27/2015 1:15:00 PM Page 7

8 9. Student Enrollment 2 tab: View information about adds, drops, and other items for enrollment transactions processed through the Enrollment component. Page 8 Last changed on: 2/27/2015 1:15:00 PM

9 10. Student Enrollment 3 tab: Add transcript notes and text to a student's enrollment record for an enrollment transaction processed through the Enrollment component. Last changed on: 2/27/2015 1:15:00 PM Page 9

10 11. Student Enrollment 4 tab: Indicate options for requirement designations and assign an independent study instructor to enrollment transactions processed through the Enrollment component. Page 10 Last changed on: 2/27/2015 1:15:00 PM

11 12. Last Enrollment tab: View information about the last enrollment action processed on a student's enrollment record through the Enrollment component. The page provides a basic audit trail of information about the most recent enrollment action. Last changed on: 2/27/2015 1:15:00 PM Page 11

12 13. Student Enrollment 1 tab: To enroll a student in a new class, click the + button to add a new row. Page 12 Last changed on: 2/27/2015 1:15:00 PM

13 14. Click the Class Nbr Look Up button and select a value from the list. Last changed on: 2/27/2015 1:15:00 PM Page 13

14 15. Enter search criteria and click the Search button. 16. The search results will display classes based on the search criteria selected. Click the Select button to select the class. Page 14 Last changed on: 2/27/2015 1:15:00 PM

15 17. The class information will be populated with an code of Manual Add. The Grading and Units sections can be edited if needed. Last changed on: 2/27/2015 1:15:00 PM Page 15

16 18. Student Enrollment 2 tab: View information about adds, drops, and other items for enrollment transactions processed through the Enrollment component. 19. Student Enrollment 3 tab: You can add Transcript Notes for the new class row. Page 16 Last changed on: 2/27/2015 1:15:00 PM

17 20. Student Enrollment 4 tab: You can select a designation for the class if needed. Click the Save button. Last changed on: 2/27/2015 1:15:00 PM Page 17

18 21. Last Enrollment tab: After saving, the class enrollment information will be displayed. The page provides a basic audit trail of information about the most recent enrollment action(s). Page 18 Last changed on: 2/27/2015 1:15:00 PM

19 22. Click the Student Enrollment 1 tab. To review all class enrollments for the student, click the View All link. Last changed on: 2/27/2015 1:15:00 PM Page 19

20 23. Scroll down to view the entire list. 24. To return to the Navigation Menu page, click the Home link at the upper right of the screen. 25. Congratulations, you have completed Entering or maintaining enrollment information by student, without enrollment edits. End of Procedure. Page 20 Last changed on: 2/27/2015 1:15:00 PM