Area 3 Gwinnett Council of PTAs

Transcription

1 Area 3 Gwinnett Council of PTAs HANDBOOK & DIRECTORY AREA 3 COUNCIL THEME: GET CONNECTED! AREA3GWINNETTPTA.MY-PTA.ORG Mailing Address: AREA 3 GWINNETT COUNCIL OF PTAS 930 NEW HOPE ROAD STE LAWRENCEVILLE, GA

2 TABLE OF CONTENTS MR. WILBANKS WELCOME LETTER... 3 WHAT IS PTA?... 4 WHAT IS A PTA COUNCIL?... 5 NATIONAL, STATE, DISTRICT 12, & AREA 3 GWINNETT COUNCIL OF PTAS DIRECTORY... 6 AREA 3 COUNCIL OF PTAS EXECUTIVE COMMITTEE AND BOARD OF DIRECTORS / COMMITTEE CHAIRS... 7 AREA 3 COUNCIL OF PTAS PAST PRESIDENTS... 8 LOCAL UNIT PTA/PTSA DIRECTORY... 9 AREA 3 CALENDAR OF EVENTS GWINNETT COUNTY PUBLIC SCHOOLS BOARD OF EDUCATION CALENDAR GWINNETT COUNTY PUBLIC SCHOOLS CALENDAR GEORGIA PTA CALENDAR LOCAL UNIT PLANNING CALENDAR COUNCIL DUES FORM CHAIRPERSON PROFILE FORM DELEGATE REPORT FORM PTA RESOURCES

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4 WHAT IS PTA? PTA Mission To make every child s potential a reality by engaging and empowering families and communities to advocate for all children. National Standards for Family-School Partnerships The National PTA s six standards are based on research which has proven the correlation between parent involvement and student success. These standards have been endorsed by the Gwinnett County Public School System. Their purpose is: 1) to promote meaningful parent and family participation 2) to raise awareness regarding the components of effective programs 3) to provide guidelines for schools that wish to improve their programs Standard I: Welcoming all families into the school community Families are active participants in the life of the school, and feel welcomed, valued, and connected to each other, to school staff, and to what students are learning and doing in class. Standard II: Communicating effectively Families and school staff engage in regular, two-way, meaningful communication about student learning. Standard III: Supporting student success Families and school staff continuously collaborate to support students learning and healthy development both at home and at school, and have regular opportunities to strengthen their knowledge and skills to do so effectively. Standard IV: Speaking up for every child Families are empowered to be advocates for their own and other children, to ensure that students are treated fairly and have access to learning opportunities that will support their success. Standard V: Sharing power Families and school staff are equal partners in decisions that affect children and families and together inform, influence, and create policies, practices, and programs. Standard VI: Collaborating with community Families and school staff collaborate with community members to connect students, families, and staff to expanded learning opportunities, community services, and civic participation. 4

5 WHAT IS A PTA COUNCIL? A PTA Council is a group of local PTA units organized under the authority of the State PTA. The Council is the direct line of support and resource to the local units within its boundaries. Councils Serve to: Unify and strengthen the local units Develop leadership Promote local membership Provide year-round leadership support for local PTAs Promote the interests of the National PTA and the Georgia PTA AREA 3 GWINNETT COUNCIL OF PTAs STRUCTURE Membership: Area 3 Council of PTAs is made up of representatives of each PTA/PTSA local unit in the Archer, Berkmar, Central Gwinnett, Dacula, Grayson and Mill Creek clusters. Voting body: Defined in the bylaws, the voting body consists of the council officers and standing committee chairmen, the presidents of the member PTAs/PTSAs or their alternates, a specified number of accredited delegates or alternates from each PTA/PTSA, the superintendents of schools or their representatives, the principals of schools or their representatives, members of the Georgia PTA Board of Directors residing in Gwinnett County, and District 12 Officers. Local Unit Delegates: Each Local Unit shall be represented in meeting of the Area 3 Gwinnett Council of PTAs by (4) four voting delegates. a) The President or his/her alternate b) The Principal or his/her alternate c) Two delegates or their alternates Delegates or their alternates shall be members of their Local PTA/PTSA, be appointed by the Local Unit Executive Committee; and serve for a term of one (1) year. Names of all four voting delegates need to be submitted to the Council PTA prior to the first Council Meeting. Potential delegates could be experienced, capable Local Unit members (officers & members at large). They should participate in discussion, report back verbally at the next Local Unit meeting, and file a written report with the secretary. They should keep a procedure book for the guidance of future delegates. 5

6 NATIONAL, STATE, DISTRICT 12 DIRECTORY NATIONAL PTA 1250 N. PITT STREET ALEXANDRIA, VA PTA (4782) FAX: GEORGIA PTA GEORGIA PTA PRESIDENT RITA ERVES 114 BAKER STREET, NE ATLANTA, GA OR PTA-TODAY FAX: DISTRICT TWELVE 12TH DISTRICT ASSISTANT DIRECTOR DEEDEE JACKSON AREA 3 GWINNETT COUNCIL OF PTAS 930 NEW HOPE ROAD - STE LAWRENCEVILLE, GA COUNCIL THEME GET CONNECTED! 6

7 AREA 3 COUNCIL OF PTAS - EXECUTIVE COMMITTEE President Vice Presidents KINDELL MAY KINDELLAREA3PTA@GMAIL.COM ANDREA LONG ANDREALONG1@GMAIL.COM IRENE COOKIE DANIEL DACULAHIGHSCHOOL@OUTLOOK.COM Secretary Treasurer Parliamentarian JANET KEADLE WJTBM8@HOTMAIL.COM AYANA SHEPHERD AASHEP4@GMAIL.COM JANIE MARTINEZ JANIE.AREA3COUNCIL@GMAIL.COM AREA 3 COUNCIL OF PTAS - BOARD OF DIRECTORS & CHAIRS Business Partners IRENE COOKIE DANIEL DACULAHIGHSCHOOL@OUTLOOK.COM Legislative Chair VACANT Family Engagement AYANA SHEPHERD AASHEP4@GMAIL.COM Membership Chair ANDREA LONG ANDREALONG1@GMAIL.COM Reflections Chair CARROL STEPHENS CAROLET@BELLSOUTH.NET Special Needs Chair MARINA STAPLES MARINAAREA3@GMAIL.COM 7

8 PAST PRESIDENTS GWINNETT COUNTY COUNCIL OF PTAS MIKE BERG NELL SIMPSON JANICE WEST LEANA ROACH BRENDA PHILLIPS KAREN HARPER MARY ROOT VICKIE SIGMON LINDA STORY REBECCA STEELE PAMELA TRUEB ANGELIA MORGAN DENISE JONES MARILYN WALKER KAREN THROCKMORTON JOANIE ARCEMENT CINDY THOMPSON ANITA SOLTY JANE STUDER GAYLA MALKIEL AREA 3 GWINNETT COUNCIL OF PTAS DANI MATZICK JANIE MARTINEZ KINDELL MAY MARINA STAPLES 8

9 Archer Cluster Berkmar Cluster Central Gwinnett Cluster Dacula Cluster Grayson Cluster Mill Creek Cluster Archer High Berkmar High Central Gwinnett H.S. Dacula High Grayson High Mill Creek High Principal: Ken Johnson Principal: A Taylor Principal: Maryanne Grimes Principal: Dr. Bryan Long Principal: Dana Pugh Principal: Jason Lane 2255 New Hope Road 405 Pleasant Hill Road 564 West Crogan Street 123 Broad Street 50 Hope Hollow Rd 4400 Braselton Hwy Lawrenceville Lilburn Lawrenceville Dacula Loganville Hoschton McConnell Middle Berkmar Middle Moore Middle Dacula Middle Bay Creek Middle Frank Osborne Middle Principal: Clent Chatham Principal: Jose DeJesus Principal: Lamont Mays Principal:Dr. Kellye Riggins Principal: Dr. Maggie Fehrman Principal: John Campbell 550 Ozora Road 4355 Lawarenceville Hwy 1221 Lawrenceville Hwy 137 Dacula Road 821 Cooper Road 4404 Braselton Hwy Lawrenceville Lilburn Lawrenceville Dacula Grayson Hoschton Cooper Elementary Corley Elementary Lawrenceville Elem. Alova Elementary Grayson Elementary Duncan Creek Elem. Principal: Dr. Donna Bishop Principal: Ruth Tomlinson Principal: Lisa Johnson Principal: Todd Langley Principal: Chris Brown Principal: Carrie Yougel 555 Ozora Road 1331 Pleasant Hill Road 122 Gwinnett Drive 770 Ewing Chapel Road 460 Grayson Parkway 4500 Braselton Hwy Lawrenceville Lawrenceville Lawrenceville Dacula Grayson Hoschton Harbins Elementary Minor Elementary Winn Holt Elementary Dacula Elementary Trip Elementary Fort Daniel Elem. Principal: Dr. Cindy Truett Principal: Christina Wimmer Principal: Ellyce Cone Principal: Mary Lou Enright Principal: Dr. Rukina Walker Principal: Paul Willis 3550 New Hope Road 4129 Shady Drive 588 Old Snellville Hwy 2500 Fence Road 841 Cooper Road 1725 Auburn Road Dacula Lilburn Lawrenceville Dacula Grayson Dacula Lovin Elementary Sweetwater Middle J.E. Richards Middle Mulberry Elementary Couch Middle Puckett's Mill Elem Principal: Dr. Janet Blanchette Principal: Georgann Eaton Principal: Mark McCain Principal: Vivian Stranahan Principal: Devon Williams Principal: Ruth Westbrooks 1705 New Hope Road 3500 Cruse Road 3555 Sugarloaf Pkwy 442 E. Union Grove Circle 1777 Grayson Hwy 2442 S. Pucketts Mill Rd Lawrenceville Lawrenceville Lawrenceville Auburn Grayson Dacula J.A. Alford Elementary Cedar Hill Elementary Pharr Elementary Jones Middle Principal: Dr. Shon Davis Principal: Phyllis Dart Principal: Mary M. Thomas Principal: Dr. Richard Holland 2625 Lawrenceville Hwy 3615 Sugarloaf Pkwy 1500 North Road 3575 Ridge Road Lawrenceville Lawrenceville Snellville Buford Benefield Elementary Jenkins Elementary Starling Elementary Harmony Elementary Principal: Dr. Melissa Walker Principal: Dr. Dot Schoeller Principal: Donna Ledford Principal: Anne Marie Keskonis 970 McElvaney Lane 12 Village Way 1725 Grayson Hwy 3946 S. Bogan Road Lawrenceville Lawrenceville Grayson Buford Bethesda Elementary Simonton Elementary Ivy Creek Elementary Principal: Pam Williams Principal: Clifton Alexander Principal: Yvonne Frey 525 Bethesda School Rd 275 Simonton Road 3443 Ridge Road Lawrenceville Lawrenceville Buford Kanoheada Elementary Principal: Debra Scott Patrick Elementary Principal: Tyese Scott-Oates 1025 Herrington Road 2707 Kilgore Road Lawrenceville Burford Archer Community Sch. Berkmar Community Sch. Central Gwinnett Comm Dacula Community Sch. Grayson Community Sch. Mill Creek Community Sch Elaine Carter George Zaun Dr. Kimberly Mohr Garin Berry Ron Pennington Wanda Cain John Hudlow April Hamilton Rick Woods Patricia Lowrie

10 AREA 3 COUNCIL CALENDAR OF EVENTS AUGUST 2014 AUGUST 8 COUNCIL MEETING & OFFICER TRAINING/WORKSHOP (MANDATORY) 9:30 AM CHECK-IN/VENDORS GWINNETT ENVIRONMENTAL & HERITAGE CENTER PLUNKETTS ROAD, BUFORD 10:00 TO 10:15 MEETING 10:15 TO 11:15 SESSION I COMMON CORE PRESENTATION 11:20 TO 12:00 SESSION 2 PRESIDENT S & VPS / SECRETARY / TREASURER AUGUST 11 COUNCIL REFLECTIONS WORKSHOP 5:30 PM CHECK-IN LOCATION: TBD 6 PM TO 7 PM WORKSHOP Items Due to Council: Voting Delegate Form (August 1) Committee Chairperson Profile Form (August 1) SEPTEMBER 2014 Items Due to Council: Council Dues (September 15 th ) OCTOBER 2014 OCTOBER 16 COUNCIL MEETING & TRAINING WORKSHOP 9:30 AM CHECK-IN LOCATION: TBD 10 AM TO 12 PM MEETING OCTOBER 20 REFLECTIONS ENTRIES DUE TO COUNCIL 10 AM TO NOON GWINNETT ENVIRONMENTAL & HERITAGE CENTER PLUNKETTS ROAD, BUFORD OCTOBER 27 HANG REFLECTIONS ENTRIES LOCAL UNIT CHAIRS OR DELEGATE MUST ASSIST 10 AM TO 12 PM GWINNETT ENVIRONMENTAL & HERITAGE CENTER PLUNKETTS ROAD, BUFORD Items Due to Council: Reflections Entries (October 20th) NOVEMBER 2014 NOVEMBER 5 REFLECTIONS CEREMONY - GWINNETT ENVIRONMENTAL & HERITAGE CENTER PLUNKETTS RD 5 PM TO 7 PM OPEN HOUSE 6 PM TO 7 PM CEREMONY FOR K THRU 2ND GRADES 7:30 PM TO 9 PM OPEN HOUSE 8 PM TO 9 PM CEREMONY FOR 3 RD THRU 5 TH GRADES NOVEMBER 6 REFLECTIONS CEREMONY - GWINNETT ENVIRONMENTAL & HERITAGE CENTER PLUNKETTS RD 6 PM TO 8 PM OPEN HOUSE 7 PM CEREMONY FOR MIDDLE & HIGH SCHOOL GRADES NOVEMBER 10 & 11 REFLECTIONS PROGRAM DISPLAY GWINNETT ENVIRONMENTAL & HERITAGE CENTER 10

11 NOVEMBER AM TO 12PM NOVEMBER 14 10AM TO 12PM REFLECTIONS ENTRIES DISMANTLE GWINNETT ENVIRONMENTAL & HERITAGE CENTER LOCAL UNIT CHAIRS OR DELEGATE MUST ASSIST REFLECTIONS ENTRIES PICK-UP GWINNETT ENVIRONMENTAL & HERITAGE CENTER JANUARY 2015 JANUARY 8 9:30 AM CHECK-IN 10 AM TO 12 PM MEETING COUNCIL MEETING & NOMINATING / BYLAWS WORKSHOP MARCH 2015 Items Due to Council by 2 nd Friday (March 13 th ): Best Ideas Model PTA Outstanding Local Unit Award Outstanding Educator Outstanding Principal Outstanding School Nurse Student Scholarship Application Volunteer of the Year APRIL 2015 APRIL 27 COUNCIL GENERAL MEETING & AWARDS DINNER 6:00 PM CHECK-IN DACULA HIGH SCHOOL 123 BROAD STREET, DACULA :30 PM TO 8:30 PM MEETING MAY 2015 MAY 7, 2015 COUNCIL TRANSITION TRAINING 9:30 AM CHECK-IN LOCATION: TBD 10 AM TO 12 PM TRAINING Items Due by May 1 to GAPTA, District & Council: Submit Incoming Officers 11

12 GCPS BOARD OF EDUCATION CALENDAR BOARD MEETINGS AUGUST 21, 2014 JANUARY 15, 2015 SEPTEMBER 18, 2014 FEBRUARY 19, 2015 OCTOBER 16, 2014 MARCH 19, 2015 NOVEMBER 20, 2015 APRIL 16, 2015 DECEMBER 18, 2016 MAY 2015 REGULAR BOARD MEETINGS ARE TYPICALLY HELD THE THIRD THURSDAY OF EACH MONTH AT 7 PM IN BOARD ROOM AT THE INSTRUCTIONAL SUPPORT CENTER 437 OLD PEACHTREE ROAD, SUWANEE. AREA BOARD MEETINGS BEGINNING IN MARCH 2015, THE GWINNETT COUNTY BOARD OF EDUCATION WILL GO ON THE ROAD, AS IT DOES EACH YEAR, MEETING ONCE IN EACH BOARD MEMBER'S DISTRICT. THE MEETINGS ARE A TIME FOR THE SCHOOL BOARD TO SHARE INFORMATION WITH THE PUBLIC. THEY ALSO ARE AN OPPORTUNITY TO HEAR CEO/SUPERINTENDENT J. ALVIN WILBANKS' ANNUAL ADDRESS ON THE STATE OF THE SCHOOL DISTRICT, FOCUSING ON THE DISTRICT'S STRATEGIC DIRECTION, RECENT SUCCESSES AND NEW INITIATIVES, AND CURRENT BUDGET CHALLENGES. THE 2015 AREA BOARD MEETINGS ARE ORGANIZED BY THE SCHOOLS IN EACH BOARD MEMBER'S ELECTORAL DISTRICT. THE PHYSICAL LOCATION OF THE SCHOOL DETERMINES WHICH AREA BOARD MEETING THE SCHOOL IS DESIGNATED TO ATTEND. CITIZENS MAY ATTEND ANY ONE OF THE FIVE MEETINGS. ALL MEETINGS BEGIN AT 7 P.M. IN THE HOST SCHOOL'S THEATER, WITH REFRESHMENTS SERVED AT 6:30 P.M. SCHOOLS: TBD 12

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14 GEORGIA PTA CALENDAR AUGUST 2014 Items Due by Last Business Day: Visionary Pin Pacesetter s Certificate SEPTEMBER 2014 Items Due by Last Business Day: Early Bird Membership Certificate Platinum Membership Award OCTOBER 2014 Items Due by Last Business Day: Community Partnership Oak Tree Membership Award Membership Certificate NOVEMBER 2014 Items Due by Last Business Day: Silver Membership Certificate DECEMBER 2014 Items Due by Last Business Day: Male Membership Award Advocates on Bus Award Family Bus Award FEBRUARY 2015 Items Due by Last Business Day: Bronze Membership Certificate Diversity on the Move MARCH 2015 Items Due by 2 nd Friday (March 13 th ): Advocacy Checklist for Outstanding Local Units Best Ideas Birney Butler Outstanding Educator Nomination Georgia PTA Hearst Family-School Partnership Georgia PTA Scholarship Application Model PTA Form Outstanding Local Unit Award Outstanding Principal Nomination Form Outstanding School Nurse Nomination Form Visionary Award Nomination Form MAY 2015 Items Due by May 1 to GAPTA, District & Council: Submit Incoming Officers 14

15 LOCAL UNIT PLANNING CALENDAR President: Review this planning guide and familiarize yourself with the deadlines for submitting awards this year. Review the guidelines and requirements for earning awards this year. Deadlines can be found in the Georgia PTA Leadership Resource Guide. Read your current Local Unit Bylaws and give copies to officers and board of directors. Prepare a printed agenda for each meeting. Remember to thank your volunteers often. Conduct executive committee and board of directors, as well as general membership meetings in accordance with your Local Unit Bylaws. Save all documentation from your Local Unit PTA events in a binder to use when writing reports. Reports are due in March. Forward information received from Council, State and National PTA to your executive committee and committee chairpersons. Check your often for updates and information from Area 3 Council and Georgia PTA. Bookmark the websites for Area 3 Council, Georgia PTA and National PTA. Check these websites often for important dates and information Secretary: Prepare Minutes for each meeting if it s not in the Minutes, it did NOT happen. Business conducted must be documented in the Minutes. Treasurer s reports and committee reports should be filed with Minutes. Treasurer: Prepare a printed treasurer s report for each meeting and have a copy of the transaction details available for review, if requested. Make sure Check Request forms are submitted, signed and approved BEFORE issuing any check(s). Remember, two signatures are required on all check(s). Do not employ debit cards. Consider adding swiping capabilities for accepting membership dues payment. Membership Chairperson Membership cards templates can be downloaded on the Georgia PTA website. Everyone: Remember to take time for yourself and your family. Keep in mind the reason you are involved in PTA/PTSA..children and youth! 15

16 June/July President: Meet with your Principal to discuss projects/events for the upcoming year, as well as your proposed budget. Hold a planning meeting with your officers and board present proposed budget for board approval. Plan to attend the Georgia PTAs Convention Leadership Training Conference (CLT). Make sure your officers and board are aware of this important training event. Discuss plans for Open House in August before school begins. Plan your General PTA Membership Meeting to approve your budget. Discuss how you re going to promote Reflections in your school. Work with Secretary to complete your Local Unit s Area 3 Voting Delegate form due back to Council August 1, Send via to: Secretary Confirm that all incoming officer information has been send to Area 3 Council and Georgia PTA. Due date for this information was May 1 st. Work with the President(s) to complete your Local Unit s Area 3 Voting Delegate Form - due back to Council August 1 st. Membership Chairperson: Now is the time to plan your membership campaign for the upcoming school year. Watch for publicity ideas and membership campaign information from National PTA or go to for more information. Prepare for Open House in August. Reflections Chairperson: Now is the time to plan your Reflections campaign for the upcoming school year. Watch for publicity ideas and Reflections campaign information from National PTA or go to for more information. Reflections theme for is The world would be a better place if Plan to attend Area 3 Council Training Reflections Workshop on August 8 th location: TBD AUGUST President: Confirm your Local Unit Voting Delegate form has been completed and submitted to the Area 3 Council by August 1 st. Review your Local Unit bylaws they are your road map for a successful year! Distribute materials received at training sessions to officers and committee chairpersons. Confirm your Local Unit is represented at the Area 3 Council General Meeting & Training on August 8 th. Submit incoming chairperson information online to BOTH Area 3 Council and Georgia PTA. Provide your committee chairpersons with the materials they need to be successful and write Priority Reports. Remind your treasurer that Area 3 Council dues are due by September 15 th to Council Treasurer. 16

17 Treasurer: Read over all of the Treasurer s materials from Council, State and National PTA. Confirm that the financial review report of last year s books is in order for presentation at first the General PTA/PTSA Membership meeting. The audit report should be presented to the general membership. Submit dues and form for the Visionary Pin and Certificate and the Pacesetter s Certificate by August 29 th. Council dues ($250) are due by September 15 th to Council Treasurer. Secretary: Gather minutes from election meeting for review and approval at PTA/PTSA General Membership meeting. Membership: Membership drive is in full swing! The membership awards, Visionary Pin and Pacesetter s Certificate, are due to Georgia PTA by August 29 th. Reflections: The Area 3 Council Reflections Workshop is on August 11 th at: Location - TBD SEPTEMBER President: Thank your volunteers who have worked hard to make the start of the year a success! Remind treasurer to pay Area 3 Council dues ($250). Dues deadline is September 15, Remind treasurer to send audit packet to Georgia PTA. Remind your committee chairs to make contact with all persons who volunteered to assist the events. Treasurer: Ensure that Area 3 Council dues ($250) have been submitted by September 15 th to Council Treasurer. Submit PTA Dues Transmittal form to GA PTA for the Early Bird Certificate & Platinum Membership Award by Sept 30 th Submit audit packet to Georgia PTA by September 30 th. Membership: Continue your membership drive. Complete a roster of PTA members and provide a copy to your secretary and president(s). Remember, your membership drive should continue for the entire school year, not just the first few months. Confirm that your treasurer has submitted the PTA Dues Transmittal form to GA PTA for the memberships you ve collected this month & the membership awards for - Platinum Membership & Early Bird Certificate by September 30 th Reflections: Secure judges for your school Reflections entries. Set your school deadlines to insure completion of judging, showcasing and preparing entries for council deadline of October 20 th at 10:00am. 17

18 OCTOBER President: Plan for your Local Unit s Red Ribbon Week activities. Plan something for male members this month. Great opportunity to recruit more male members. Treasurer: Submit PTA Dues Transmittal form to Georgia PTA for the Oak Tree and Partnership Awards by October 31 st. Membership: Recruit more Male Members this month. Host a special event targeting male members. Ensure the Dues Transmittal form and the Oak Tree and Partnership Membership Awards forms have been submitted to Georgia PTA by October 31 st. Reflections: Reflections entries should be delivered to Area 3 Council on Monday, October 20 th between 10:00 AM 12:00 PM at the Gwinnett Environmental and Heritage Center. NOVEMBER DECEMBER President: Remind treasurer to file Form 990 with the IRS by November 15 th depending on fiscal year. Remind Reflections Chair and encourage your PTA/PTSA board to attend the Area 3 Council Reflections Exhibit and Awards Ceremony at the Gwinnett Environmental and Heritage Center on November 5 & 6, 2014 Treasurer: Make sure your Local Unit Form 990 has been filed with the IRS by November 15 th depending on fiscal year. Submit PTA Dues Transmittal Form to the Georgia PTA for additional memberships collected and submit the Silver Membership Certificate by November 28 th. Legislative: Plan now and determine how you will keep your membership informed about issues being presented during the upcoming Legislative Session. Membership: Continue your membership drive and update your membership roster - give copies to your secretary and president(s) Remember to work with your treasurer to send in the next membership installment before November 30 th for any new memberships you have received and submit the form for the Silver Membership Award. Reflections: Plan how you will recognize and reward the students who participated in your program. All Reflections Chairs (or delegate) are required to volunteer at the Area 3 Council Reflections at the Gwinnett Environmental and Heritage Center during the week of October 20 th, 27 th, 28 th, 29 th or 30 th from 10:00 12:00 Attend the Council Awards Ceremony at the Gwinnett Environmental and Heritage Center November 5 th & 6th Reflections entries should be picked-up from the Gwinnett Environmental & Heritage on Nov 14 th from 10 AM 12 PM 18

19 JANUARY President: Prepare for the election of your Nominating Committee, which should be held at a General PTA Membership meeting (follow your Local Unit bylaws). Review the Georgia PTA Priority Report guidelines. Evaluate progress toward reaching PTA s goals. Legislative: Georgia General Assembly session begins remember to keep your membership informed of important activities. FEBRUARY President: Make plans to celebrate PTA Founder s Day. Plan to attend PTA Day at the Capitol. Remind your treasurer to submit membership dues and the Bronze Membership Award form to GA PTA by Feb. 27 th. Treasurer: Submit PTA Dues Transmittal form to the Georgia PTA for additional memberships collected and Bronze Membership Certificate by February 27 th. Legislative: Continue to monitor the legislative activities and plan to attend PTA Day at the Capitol in February. Membership: Remember to work with the treasurer to send in the next membership installment before February 28 th for any new memberships you have collected keep your membership roster current - give copies to the secretary & president(s). MARCH President: Plan your General Membership meeting to elect next year s officers according to your Local Unit bylaws. Local Unit Incorporation renewal due in March to Georgia PTA Priority Reports are due to Georgia PTA on March 13 th - send copies to Area 3 Council and District 12 Director. National PTA Unit Achievement Award due to National PTA. Get the details at The following forms and nominations are due to Council by March 13 th. Go to: for the forms. Outstanding Local Unit Report The Model PTA Birney Butler Outstanding Educator Nomination Outstanding Educator Nomination Outstanding Principal Nomination Outstanding School Nurse Nomination Student Scholarship Application Best Ideas Form Volunteer of the Year Dues transmittal form for membership needs to be submitted to Georgia PTA. This is the final opportunity to submit dues to Georgia PTA for the current year. 19

20 Treasurer: Submit PTA Dues Transmittal form to Georgia PTA for additional memberships collected this month for the Bronze Membership Certificate. This is the final opportunity to submit dues for the current year. Membership: Present a summary of your membership activity to the Board. Submit final membership dues to Georgia PTA. Nominating Committee: This committee should be in place according to your Local Unit bylaws and actively seeking next year s PTA leadership. Remember that all Nominating Committee discussions are confidential and the president(s) do NOT serve on this committee. Review the Georgia PTA Nominating and Elections Guide and follow your bylaws. APRIL President: Plan to attend your District s Area Board of Education meetings. Plan to attend the Area 3 Council Awards & Dinner Ceremony on April 27, 2015 Remember to recognize and celebrate your Local Unit s volunteers. Begin planning your Teacher Appreciation events for May. Prepare for Kindergarten Round-Up the first part of May. This is a great time to setup a PTA table and welcome next year s Kindergarten families. Begin final evaluation of this year s progress. Secretary: Ensure your committee chairpersons are finalizing their procedure books for next year s use. MAY Outgoing President: Plan to attend Area 3 Council PTAs Transition Training the week of May 7, Location TBD. Submit online the Incoming Officer Information to Georgia PTA at no later than May 1st and send/ a copy to Council. Make sure that your Local Unit s officers for next year have been elected/installed according to your Local Unit Bylaws Finalize committee evaluations and make written recommendations for next year. Confirm that all procedure books are up to-date for each committee chair s successor. Transfer bank authorization with the treasurer and new officers. Newly elected officers assume their duties following the last day of the current school year (follow your bylaws). Current Executive Officers and Board of Directors/Committee Chairs may NOT sign any contracts for next year or authorize any checks on behalf of the PTA/PTSA after the last day of your school year. Make sure financial records are in order and turned over for audit in a timely manner. Remember Teacher Appreciation Week. Send thank-you notes to everyone who helped you with PTA this year. Celebrate your Local Unit s accomplishments. 20

21 Incoming President: Attend Area 3 Council Transition Training the week of May 27 th - Location TBD. Review your Local Unit Bylaws and survey members for ideas for PTA activities and priorities for next year. Work with your Executive Officers to appoint your Board of Directors. Set goals and plan preliminary budget. Work with your principal to set up school/pta calendar for the next school year. Discuss PTA goals and procedures. Prepare your Local Unit PTA/PTSA calendar of events for next year. Make sure it s printed prior to your school s Open House in August. Update your Local Unit PTA/PTSA website link with new information for the upcoming school year. Plan your first Executive Board Meeting as soon as possible, to avoid busy summer schedules. Plan to attend Georgia PTA Convention Leadership Training (CLT) in July. Ensure your officers and BOD attend as well. Outgoing Treasurer: Make final preparation of books for financial review committee and audit. You MUST make arrangements to transfer bank authorization with the president and new officers. Newly elected officers shall assume their duties following the last day of the current school year (follow your bylaws). Outgoing Executive Officers and Board of Directors/Committee Chairs may NOT sign any contracts for next year or authorize any checks on behalf of the PTA/PTSA after the last day of your school year. Outgoing Secretary: Ensure that the Incoming Officer Information was submitted to Georgia PTA at no later than May 1st and send/ a copy to Council. Ensure that binders with the meeting minutes and bylaws are in order for next year. File any documentation relevant to the meetings in the binders, as well. Outgoing Executive Officers and Board of Directors/Committee Chairs may NOT sign any contracts for next year or authorize any checks on behalf of the PTA/PTSA after the last day of your school year. Outgoing Officers BOD Committee Chairs: Organize and complete procedure book for successor(s). Meet with incoming officers to assure a smooth transition. Outgoing Executive Officers and Board of Directors/Committee Chairs may NOT sign any contracts for next year or authorize any checks on behalf of the PTA/PTSA after the last day of your school year. 21

22 AREA 3 GWINNETT COUNCIL OF PTAS COUNCIL DUES FORM The total operating budget for Area 3 Gwinnett Council of PTAs is derived from the dues submitted by each Local Unit PTA in our Council. The services and programs your council dues provide are: Scholarship Fund Grants and Incentives for Local Units Local Unit Assistance Council Business Meetings/Dinner Council Handbooks Council Workshops School the county-wide Reflections Program Basic Operating Expense Organization of new PTA's/PTSA's as needed Training/Convention for Council Officers Please use this form when submitting your dues payment of $250 by September 15, 2014 deadline. It s imperative that the council dues be paid by the deadline or your PTA/PTSA will be listed as a Local Unit not in good standing with Council or Georgia PTA. PLEASE PRINT PTA/PTSA Name: President Name: Phone: Treasurer Name: Phone: Check #: Date: Date Check Mailed: Council Dues are due by: September 15, 2014 Please make checks payable to Area 3 Gwinnett Council and mail them to: Mail: AREA 3 COUNCIL OF PTAS - TREASURER AREA 3 GWINNETT COUNCIL OF PTAS 930 NEW HOPE ROAD STE LAWRENCEVILLE, GA KEEP A COPY OF THIS DOCUMENT FOR YOUR RECORDS 22

23 AREA 3 GWINNETT COUNCIL OF PTAS COMMITTEE CHAIRPERSON PROFILE FORM Mail: Please submit this form by August 1, 2014 AREA 3 GWINNETT COUNCIL OF PTAS 930 NEW HOPE ROAD STE LAWRENCEVILLE, GA Local PTA/PTSA Information PTA/PTSA Name Local Unit # Cluster President s Name Phone Co-President s Name Phone Principal s Name Phone Legislative Chairperson Information Chair s Name Phone Membership Chairperson Information Chair s Name Phone Reflections Chairperson Information Chair s Name Phone 23

24 AREA 3 GWINNETT COUNCIL OF PTAS VOTING DELEGATES Delegates must be members of your PTA/PTSA, be appointed by the Executive Committee; and serve for a term of one (1) year. Names of all four voting delegates need to be submitted to the Council PTA prior to the first council meeting. Delegates consist of the following: the President or his/her alternate, the Principal or his/her alternate and two delegates or their alternates. Potential delegates should be experienced, capable local unit members (officers & members at large). They should participate in discussion, report back verbally at the next local unit meeting, and file a written report with the secretary. Please submit this form by August 1, Mail: AREA 3 GWINNETT COUNCIL OF PTAS 930 NEW HOPE ROAD - STE LAWRENCEVILLE, GA POSITION NAME Delegate 1 Delegate 2 PRINCIPAL PRESIDENT Delegate 3 Delegate 4 Alternate 1 Alternate 2 PTA/PTSA NAME: 24

25 PTA RESOURCES Georgia PTA - By-laws Local Units may request updated copies Georgia PTA Incoming Officers Guide Georgia PTA Leadership Handbook Nominating Committee Guide PTA and Principals National PTA - PTA President s Quick-Reference Guide PTA Membership Quick-Reference Guide PTA Money Matters Quick-Reference Guide PTA Programs Quick-Reference Guide Our Children National PTA Magazine Local Leader News biweekly newsletter Gwinnett County Public Schools & Board of Education Website: Facebook: Twitter: Gwinnett County Public 25