SOUTH ASIA REGION PUBLIC PROCUREMENT CONFERENCE FEBRUARY 20-23, 2017 E-GP IN SOUTH ASIA ACHIEVEMENTS, OPPORTUNITIES AND CHALLENGES

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1 Institutional organization and platforms for e-gp SOUTH ASIA REGION PUBLIC PROCUREMENT CONFERENCE FEBRUARY 20-23, 2017 E-GP IN SOUTH ASIA ACHIEVEMENTS, OPPORTUNITIES AND CHALLENGES National Informatics Centre Ministry of Electronics & Information Technology K Srinivasa Raghavan, Sr Technical Director Usha Saxena, Technical Director

2 2 Institutional organization and platforms for e-gp Manual tendering, Tender boxes, News paper notice Single point availability of tender document to ensure free access to all bidders. (Tenders.gov.in) Insight in to evaluation process, Probity, Automation Standard Process in Place, Process Reengineering with an eye on technology, Use of Tools for Proliferation Communication and Feedback Capacity building and Timely Assistance Technology upgradation Be ready for tomorrow.

3 3 Background of e-gp institutions in India Defined by the Principles of General Financial Rules(GFR) of the Government of India Process Guidelines enforced by Central Vigilance Commission (CVC) to ensure that free and fair procurement process is in place eprocurement Initiated from Govt of Andhra Pradesh (2003), Indian Railways (2005), Govt of Karnataka (2004), National Informatics Centre, Meity (2008). Procurement is one area where large percentage of money is spent across Central / State Government.

4 Government Owned and Managed - GePNIC, Railways, etc Public Private Partnership - Government emarket Place Third Party Service Providers 8 to 10 Major Service Providers, Few additional small providers

5 Introduction National Informatics Centre, MeitY has developed e-procurement software system (GePNIC) as a product for facilitating electronic tendering in Government in consultation with MoE, MoComm.&Ind, State Governments, PSUs. Used by 27 States & Union Territories and over 300 Central Government Organisations including major Public Sector Units. 44 Live Instances Deployed and Operational Year Electronic Tenders Value of Tenders (Rs. In Cr.) % Increase over previous year Average tenders in a Month ,08,854 4,77, % 25, ,13,842 6,92, % 42, Till Jan ,54,471 6,67, In Progress 55,447 18,59,371 e-tenders processed (Till Jan 2017) worth Rs. 25,03, Cr since inception. Govt. eprocurement System of National Informatics Centre (GePNIC) 5

6 Major types of Implementations Central Public Procurement Portal (For Various Central Government Entities) Funded By Min of Finance (since 2016) Public Procurement Division Nodal point Covers entities Above Rs 2 Lakhs eprocurement Mission Mode Project (For States/UT s) Funded by Department of Commerce Covers 27 States and UTs Recommended above Rs 1 Lakhs Separate Dedicated Instance (For Major PSU s and other Central /State Govt Procuring entity), Funded by respective Entities Like IOCL, Coal India, Defense PSUs Govt. eprocurement System of National Informatics Centre (GePNIC) 6

7 Major Ministries / Depts Indian Army Military Engineering Services CGHS, MSO Dept of Expenditure, Posts Dept of Telecommunication Boarder Roads Organisation Border Security Force ITBP, CRPF, CISF, SSB, NDRF Central Bureau of Investigation Intelligence Bureau President s Secretariat Defence Research and Development Organisation Delhi Police Delhi University IIT Delhi, BHU, IIMA- A Department of Science and Technology Major Users of GePNIC Major PSUs Coal India Limited Indian Oil Corp Ltd Delhi Development Authority Singareni Collieries Company Limited National Thermal Power Corporation National Hydro Electric Power Corporation Bharat Sanchar Nigam Limited Delhi Metro Rail Corporation Goa Shipyard Limited Hindustan Shipyard Limited Mishra Dhatu Nigam Limited Mazagon Dock Limited Bharat Electronics Limited Chennai Petroleum Corp Ltd Vizag Port Trust Bridge & Roof 27 States and UTs Maharashtra Kerala, West Bengal Rajasthan, NCT of Delhi Haryana, Jharkhand Jammu & Kashmir Chandigarh UT Himachal Pradesh Tamil Nadu Odisha,Assam UP, Uttarakhand Puducherry Dadra and Nagar Haveli Sikkim, Manipur Punjab, Tripura, Meghalaya, Mizoram Arunachal Pradesh Lakshadweep, Nagaland Daman and Diu Govt. eprocurement System of National Informatics Centre (GePNIC) 7

8 e-procurement In India Govt. eprocurement System of National Informatics Centre (GePNIC) 8

9 Central Public Procurement Portal epublishing Portal using GePNIC eprocurement Portal using GePNIC XML Upload For Manual Bids through epublishing Portal using GePNIC. Online publishing of Tender Document, Corrigendum and AOC document. Online Bids through eprocurement Portal using GePNIC. Complete etendering cycle starting from Publishing, Bid Submission, Bid Opening, Evaluation and AoC. Online/ Manual Bids through Third Party Service Provider Solution. Online Publishing of Tender Document, Corrigendum and AOC

10 GePNIC AT A GLANCE One Product 27 States / UTs CPPP MES NTPC 10 PSUs Instance 1,49,618 - Registered Department Users 3,74,147 - Registered Bidder/ Contractors 18,59,371 Tenders Processed Rs. 25,03, Cr Value of Tender Processed Govt. eprocurement System of National Informatics Centre (GePNIC) 10

11 Large Installation: 20,000 Tenders Per annum to 1,20,000 Tenders Maharashtra, West Bengal, Odisha, Rajasthan, Govt of Delhi, Tamil Nadu, Jammu and Kashmir, Kerala, Haryana Medium Installation: 500 to 20,000 Tenders Per Annum. Assam, Punjab, Dadra and Nager Haveli, Uttarakhand, Jharkhand, Himachal Pradesh, Chandigarh Low end Installation: Less than 500 Tenders per annum Lakshadweep, Daman and Diu, Nagaland, Arunachal Pradesh, Mizoram, Meghalaya, Sikkim, Tripura, Manipur, Puducherry

12 Completely Adheres to CVC and GFR Guidelines Enhanced Transparency. Security of the entire process using PKI Technology. Adheres to IT Act 2000 and above. Non-discrimination among bidders, Free access of tender documents Accountability of all activities Adheres to World Bank,Asian Dev Bank and MDB guidelines

13 Online Tender Process 12. Award with Post Contract Mgmt 1. Tender Creation 11. Financial Bid Evaluation 2. Scrutiny 10. Financial Bid Opening # With auto generated Comparative Chart 3. Publishing 9. Technical Bid Evaluation 4. Online Clarification 8. Technical Bid Opening 5. Pre bid Meeting 7. Bid Submission/ Resubmission Using Online Mode Using Offline Mode 6. Corrigendum Govt. eprocurement System of National Informatics Centre (GePNIC) 13

14 Two factor authentication Bid encryption (Technical & Financial) at client end Encryption using PKI based Technology Digital Signing of all documents Data Secured on transit using SSL Secured Hosting Role based access system Log shipping, NTP configured 24 X 7 availability of the system Visibility of each other s offers for participating Bidders Periodic audits by STQC as per EPS guidelines including OWSAP Top 10

15 System Expansion and Integration State Govt & UT GePNIC

16 Capacity Building Measures 24 x 7 Telephonic Help Desk facility is available Daily Web Learning facility is available on different topics of e- Procurement at Dedicated Support for any Technical queries related to Operation is available ( ID support-eproc@gov.in / cpppnic@nic.in) Regular Class Room based training at NIFM, Faridabad as part of Management Development Programme on Public Procurement On site comprehensive training by NIC experts for Department/Organisation implementing eprocurement in project mode. Govt. eprocurement System of National Informatics Centre (GePNIC) 16

17 PARAMETER Cycle time from NIT to Award Cost of bidding per bid for the bidder BEFORE etendering AFTER etendering REMARKS 120 to 300 days 17 to 82 days Due to process reengineering and taking the advantage of online modules Rs 2000 to Rs. 35 to 50 The frequent visit of bidder for submission and attending opening of bids is not needed now Bid Validity Period 120 to 180 days 75 to 90 days Average is 60 days NIT Publication cost Rs.4.7 Cr per Annum Rs 49 Lakhs per Annum Only General notices regarding availability of tenders are being given in the print media.

18 Benefits for Bidders Complete transparency in the process Free use of Portal, No charges levied Easy availability of Tenders Documents Anonymity in Bid submission Timely Mail / SMS Alerts No Physical visit required View Online Bid Opening Tender results readily available 24 X7 Availability Ease of Use

19 Benefits for Procuring Entities Standardize procurement processes across Government Departments Shortens Procurement Cycle Reduction of Human errors System aided Evaluation process Automated Process to a greater extent On the fly Reports / Comparative statement Integrity and Authenticity ensured due to Digital Signing of all docs Improvement in work culture in the Departments Reduces Litigation / Complaints /RTI

20 Recent / Upcoming Features Completely Automated Processing for Coal Tenders Pre and Post Integration with SAP / ERP Mobile App beta version ready. Data Analytics is being explored to be in place soon Open Web API for seamless integration

21 Recognitions Two Skoch Award for Smart Governance in Sep 2015 and also in 2010 GePNIC bags eindia 2014 for Govt. of Kerala and MCL CSI Nihilent egovernance Award Govt. of Kerala emaharashtra 2013 Govt. of Maharashtra CII-IT Award 2011 Odisha for Mahanadi Coalfields Ltd. eprocurement in Orissa bagged G2B Initiative of the year 2009 eindia Award Govt. eprocurement System of National Informatics Centre (GePNIC) 21

22 Benefits for Procuring Entities Thank You

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