Administrative Staff Retreat Monday, June 3, 2013 AGENDA

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1 Administrative Staff Retreat Monday, June 3, 2013 AGENDA 1. Mission Statement 2. Establish Departmental Goals for Student Fee General Fund Budget State General Fund Budget Foundation General Fund Budget NSIC Issues a. Immediate concerns summer meeting items b. Long-term goals 7. Long Range Plan for Athletics a. Five-year Strategic Plan b. Evaluate our strengths and weaknesses c. Establish goals and benchmarks for each area d. Develop Fundraising strategies, calendar and priorities e. Facility improvement priorities f. Staffing Priorities and assignments g. Major equipment/technology priorities 8. Compliance Training and Responsibility a. NCAA b. Conference c. Institutional 9. Policy and Procedure Manuals a. Compliance i. Important Items to Emphasize ii. Other b. Department i. Important Items to Emphasize ii. Other 10. Student Athlete Handbook - Review 11. Student Athlete Advisory Committee 12. Community Service/Relations 13. Specific Agenda Items by Area of Responsibility a. Jen b. Games Management c. Jill d. Grant e. Mike f. Training Room 14. Issues for a. ISSG b. Results of Student Athlete Surveys 15. Other

2 1.1 Mission Statement: The Winona State University Athletic Department, as an integral part of the University s educational mission, is committed to offering opportunities to experience academic and athletic excellence for our student athletes through two simple words: Graduate Champions. The WSC Athletic Department provides for the emotional, physical and social well-being and development of the student athlete. In the department s attempt to Graduate Champions, the individual growth and progress of our student athletes is nurtured by offering opportunities for success in the classroom as well as the development of leadership, skills, and talents in the field of competition. Intercollegiate athletics enhance the University experience for both the participant and the observer. The WSU Athletic Department strives to encourage unity within the Winona State University community by providing a program of excellence, honor, and integrity. 1.2 Philosophy Statement: The Department of Athletics, through its mission statement and goals, shall strive to support the mission of Winona State University and support the educational objectives and academic progress of its student athletes. Further, the Department of Athletics embraces and supports the sixteen principles for conduct of intercollegiate athletics as described in Constitution 2 of the NCAA manual (Institutional Control and Responsibility, Student Athlete Well Being, Gender Equity, Sportsmanship and Ethical Conduct, Sound Academic Standards, Nondiscrimination, Diversity within Governance Structures, Rules Compliance, Amateurism, Competitive Equity, Recruiting, Eligibility, Financial Aid, Playing and Practice Seasons, Postseason Competition and Contests Sponsored by Noncollegiate Organizations, and the Economy of Athletics Program Operation). The Department of Athletics also works to be in harmony with the Division II Philosophy statement, identity, and strategic positioning platform outlined in Bylaw The positioning statement for the division and the emphasis for the student athlete experience in Division II is a comprehensive program of learning and development in a personal setting. The Department of Athletics fully embraces and supports the six attributes of the Division: Learning, Service, Passion, Sportsmanship, Resourcefulness, and Balance.

3 1.3 Department Goals: Establish a program that attracts and retains superior student athletes who are developed by their coaches and Winona State University to achieve their maximum potential as people, leaders, students, and athletes. Establish a program characterized by diverse student athletes all achieving academically, with graduation rates and GPAs equal or better than the undergraduate population; leading by example and position; and serving Winona State University and its surrounding community. Establish a program that attracts exceptional coaches and administrators who model, teach, and instill the University s core values in student athletes and prepare them for life and leadership in a global society. Establish a program known for its competitive excellence, first class facilities, exceptional sportsmanship and hospitality, and NCAA tournament quality programs. Establish a program that builds Winona State University s reputation as a leading regional institution of teaching and learning, and attracts student and community support, sponsorship, and philanthropic support. Establish a program that embraces and integrates the NCAA Division II philosophy, vision, programs and opportunities to create an environment of demonstrated integrity, innovation, and quality. Establish a program that strives to emulate the NCAA Division II and Northern Sun Intercollegiate Conference philosophy, mission, and strategic positioning platform.

4 WINONA STATE UNIVERSITY FY14 PROPOSED ATHLETIC BUDGET February 25, 2013 Proposed increase of $.08/credit or 2.08% FY10 Actual FY11 Actual FY12 Actual CC # SPORT FY13 Actual W/Enc As Of 1/8/13 FY12 & 13 Budget Proposed FY14 $ Chg From Bud % Chg From Bud Comments Mens: Football $132,354 $115,616 $134,209 $131,311 $110,000 $114,500 $4,500 4% Six road games next year compared to only five this year Cross Country $7,989 $8,831 $10,581 $9,300 $9,000 $10,500 $1,500 17% New coach; program difference Basketball $76,293 $66,112 $71,714 $81,293 $50,000 $51,875 $1,875 4% Travel increase - league expansion Golf $16,154 $22,043 $20,788 $14,047 $15,000 $15,750 $750 5% Travel increase - league expansion Baseball $47,587 $47,942 $47,329 $38,892 $48,000 $49,800 $1,800 4% Travel increase - league expansion Subtotal Men's Expenses $280,377 $260,544 $284,621 $274,842 $232,000 $242,425 $10,425 4% Womens: Volleyball $45,802 $42,262 $46,913 $47,115 $47,000 $48,763 $1,763 4% Travel increase - league expansion Soccer $47,814 $45,734 $59,660 $45,856 $48,000 $49,800 $1,800 4% Travel increase - league expansion Cross Country $8,494 $8,897 $9,532 $9,404 $9,000 $10,500 $1,500 17% New coach; program difference Basketball $56,508 $59,927 $62,300 $55,867 $50,000 $51,875 $1,875 4% Travel increase - league expansion Gymnastics $17,945 $20,091 $25,237 $20,345 $20,000 $23,750 $3,750 19% Adjustment for actual needs Track & Field $43,129 $46,750 $47,002 $37,898 $45,000 $46,875 $1,875 4% Travel increase - league expansion Golf $14,799 $18,344 $14,289 $10,946 $15,000 $15,750 $750 5% Travel increase - league expansion Tennis $13,546 $14,136 $22,684 $8,362 $12,000 $14,250 $2,250 19% Adjustment for actual needs Softball $54,095 $53,592 $51,378 $52,366 $48,000 $49,800 $1,800 4% Travel increase - league expansion Subtotal Women's Expenses $302,134 $309,731 $338,995 $288,158 $294,000 $311,363 $17,363 6% Administration Ath Admin-Men's $6,047 $7,161 $2,139 $1,675 $4,000 $4,750 $750 19% Adjustment for actual needs Ath Admin-Women's $5,990 $12,659 $3,897 $1,348 $7,360 $9,340 $1,980 27% Adjustment for actual needs Sports Info Director $7,052 $7,886 $7,149 $4,912 $8,000 $9,500 $1,500 19% Adjustment for actual needs Athletic Insurance $64,598 $89,128 $107,019 $109,069 $85,000 $109,000 $24,000 28% Adjustment for actual needs Athletic Contingency $49,400 $50,011 $89,466 $16,555 $56,303 $9,549 ($46,754) -83% Student Academic Services $9,419 $11,607 $9,984 $7,259 $0 $5,000 $5,000 #DIV/0! Adjustment for actual needs Subtotal Administration Expenses $142,506 $178,454 $219,653 $140,818 $160,663 $147,139 ($13,524) -8% Total Expenses $725,017 $748,729 $843,269 $703,818 $686,663 $700,927 $14, % Balance-Contingency $144,936 $109,771 $16,424 $16,425 $16,425 $16,425 $ Balance- NCAA Reimbursement $13,954 $48,078 $34,355 $34,355 $34,355 $34,355 $ Balance - NSIC Reimbursement $8,637 $10,797 $9,903 $9,900 $9,900 $9,900 $ Reserve Balance-Reserve $139,133 $193,289 $261,771 $178,092 $178,092 $178,092 $ % of Budget 20% 28% 36% 26% 26% 25% Per Credit Rate $3.80 $3.80 $3.84 $3.84 $3.84 $3.92 $ % Per Semester Rate $46.20 $46.20 $46.08 $46.08 $46.08 $47.04 $ % Per Year Rate $92.40 $92.40 $92.16 $92.16 $92.16 $94.08 $ %

5 ATHLETICS (Will be the same for ) ATHLETIC TRAINING $60, ATHLETICS $ ATHLETICS GA (0940) $ ATHLETICS GA (7042) $33, WOMEN'S ATHLETICS ADM $31, WOMEN'S TENNIS $ WOMEN'S BASKETBALL $ WOMEN'S CROSS COUNTRY $ WOMEN'S GOLF $ WOMEN'S GYMNASTICS $ WOMEN'S SOFTBALL $ WOMEN'S VOLLEYBALL $ WOMEN'S SOCCER $ WOMEN'S TRACK $ SID WOMEN $ MEN'S ATHLETICS ADM $28, MEN'S BASKETBALL $ MEN'S BASEBALL $ MEN'S FOOTBALL $ MEN'S GOLF $ MEN'S TENNIS $ SID MEN $0.00 TOTAL ATHLETICS $154,849.00

6 Project Activity Report 8/21/ :02:22 AM Page 1 FY13 through 8/21/2012 Project ID Project Description Beginning Balance Adjustments Net Change Ending Balance 1148 Holstad, Larry Warrior Club Endowed Fund $37, $0.00 $2, $39, WFLA $0.00 $0.00 $0.00 $ Men's Rugby $1, $0.00 $0.00 $1, Holstad Golf Fundraiser $19, $0.00 $0.00 $19, Wrestling $1, $0.00 $0.00 $1, Warrior Club Foundation $4, $0.00 $0.00 $4, Men's Athletics $ $0.00 ($44.24) $ Men's Baseball $5, $0.00 $30.00 $5, Men's Basketball $40, $0.00 $0.00 $40, Men's Cross Country $ $0.00 $0.00 $ Men's Football $7, $0.00 ($2,195.30) $5, Men's Football Hurricane Service Trip $ $0.00 $0.00 $ Men's Golf $1, $0.00 $60.00 $1, Men's Tennis $ $0.00 $0.00 $ Men's Track & Field ($22.40) $0.00 $0.00 ($22.40) 388 Women's Athletics $1, $0.00 ($511.43) $1, Women's Track $0.00 $0.00 $0.00 $ Women's Volleyball $ $0.00 $0.00 $ Women's Basketball $1, $0.00 $0.00 $1, Women's Cross Country $ $0.00 $0.00 $ Women's Golf $0.00 $0.00 $0.00 $ Women's Gymnastics $ $0.00 $0.00 $ Women's Softball $5, $0.00 $0.00 $5, Women's Tennis $ $0.00 $0.00 $ Basketball Floor Project $ $0.00 $0.00 $ Women's Soccer $13, $0.00 $ $14, Scoreboard-Maxwell Field $2.00 $0.00 $0.00 $ Athletics Special Project $0.00 $0.00 $0.00 $ Maxwell Field Bubble Fund $35.00 $0.00 $0.00 $ Women's Warrior Fundraising Dugouts-Portable, for W. Soccer & W. softball $6, $0.00 $60.00 $6, $0.00 $0.00 $0.00 $ Press Box-Phase 1 ($29,944.31) $0.00 $17.31 ($29,927.00) Wellness Complex-athletics special project-equipment Wellness Complex Hall of Fame $25, $0.00 $0.00 $25, $11, $0.00 $0.00 $11, Press Box-Phase II $3, $0.00 $0.00 $3, Stadium Brick Campaign $3, $0.00 $0.00 $3, Totals: $165, $0.00 ($128.86) $165,035.77