Information about the STAR Program can also be found at the California Department of Education s Web site at

Transcription

1

2 SAR Program elephone Assisance es sie coordinaors should direc all quesions o he disric SAR coordinaor: Disric SAR Coordinaor is elephone Disric SAR coordinaors should direc all quesions regarding ordering, receiving, and shipping maerials o: ES SAR echnical Assisance Cener elephone (oll-free) FAX (oll-free) sar@es.org Disric SAR coordinaors should direc all oher quesions o: Sandardized esing and Reporing (SAR) Office Sandards and Assessmen Division California Deparmen of Educaion elephone FAX sar@cde.ca.gov Informaion abou he SAR Program can also be found a he California Deparmen of Educaion s Web sie a hp:// Informaion abou Pre-ID, exended Pre-ID daa correcions, ordering maerials, Direcions for Adminisraion, and CAPA version assignmens and required manipulaives can be found a he SAR Web sie ha ES mainains for disric SAR coordinaors a hp:// Copyrigh 0, California Deparmen of Educaion. All righs reserved. he 0 California Sandardized esing and Reporing Disric and es Sie Coordinaor Manual is published by ES. ES is a regisered rademark of Educaional esing Service. he California Deparmen of Educaion grans permission o California public schools and school disrics o phoocopy and reproduce any pars of he 0 California Sandardized esing and Reporing Disric and es Sie Coordinaor Manual for use in raining SAR coordinaors and es examiners. No oher person or agency is auhorized o reproduce or disribue any pars of his publicaion in any form or by any means or o sore he informaion in any daabase or rerieval sysem.

3 0 CALIFORNIA Sandardized esing and Reporing Disric and es Sie Coordinaor Manual California Sandards ess California Modified Assessmen California Alernae Performance Assessmen Sandards-based ess in Spanish

4 Conac Informaion SAR echnical Assisance Cener 7 Sysron Drive Concord, CA 98 Phone: Fax: Sar@es.org Web sie: hp:// Copyrigh 0 by he California Deparmen of Educaion

5 Conens SAR Program Acronyms and Iniialisms Used in he Coordinaor Manual... vi Par I: General Informaion Chaper I. New in 0... Chaper I. SAR Overview... SAR Program ess... EAP... Chaper I. Insrucions for SAR Adminisraion... Disric and es Sie Coordinaor Manual... Direcions for Adminisraion... Chaper I. es Adminisraion Periods... 6 Chaper I. Summary of Responsibiliies... 9 Disric SAR Coordinaor... 9 es Sie Coordinaor... 9 es Examiner, Procor, Scribe, and Observer... 0 es Examiner and Procor Responsibiliies... 0 Learn SAR Procedures... 0 Ensure he Securiy of esing Maerials... 0 Adminiser All ess... Prepare es Bookles or Answer Documens If here Is No Pre-ID or If Daa Were No in he Pre-ID File... Chaper I.6 es Securiy and Confidenialiy... Chaper I.7 Assignmen of ess... Sudens o Be esed... Who Is o Be esed?... CS Paricipaion... CMA Paricipaion... CAPA Paricipaion... SS Paricipaion... Suden Already esed a Anoher School... Suden Enrolled Afer he Firs Day of esing... Paren/Guardian Exempions... ess o Be aken... Grade-level ess... End-of-course ess... California Mahemaics ess... 6 Some Reminders for he California Mahemaics Sandards ess (CSs for Mahemaics)... 6 Some Reminders for he California Mahemaics Modified Assessmen (CMA for Mahemaics)... 7 Some Reminders for he Sandards-based ess in Spanish: Mahemaics (SS for Mahemaics)... 7 California Science ess... 8 Some Reminders for he California Science Sandards ess (CSs for Science)... 8 Some Reminders for he California Science Modified Assessmen (CMA for Science)... 8 California Hisory Social Science Sandards ess... 9 EAP... 9 EAP English... 9 EAP Mahemaics... 9 Chaper I.8 esing Maerials... 0 Maerials o Be Provided by he Disric or School... 0 SAR Maerials o Be Provided by he esing Conracor... 0 EAP Essay Maerials o Be Provided by he esing Conracor... 0 Chaper I.9 esing Accommodaions... Using esing Variaions, Accommodaions, and Modificaions... Special Versions of esing Maerials... Chaper I.0 SAR Program Forms... Forms a a Glance... Compleing SGID Shees... SGID: Side... SGID: Side... Addiional SGID Uses... 6 Par II: Insrucions for Disric SAR Coordinaors Chaper II. General Preparaion for he SAR Adminisraion... 8 Review SAR Program Securiy and Regulaions... 8 Prepare he School Disric esing Schedule... 8 Coordinae esing for Sudens Assigned by he School Disric o Aend Nonpublic, Nonsecarian Schools... 8 Prepare and Submi Pre-ID Files... 9 January 0 Disric and es Sie Coordinaor Manual i Copyrigh 0 by he California Deparmen of Educaion

6 SAR Program Aend a Pre-es Workshop or View a Pre-es Webcas for Disric SAR Coordinaors... 9 Read Documens and Review raining Videos... 9 Prepare and Conduc a Pre-es Workshop for All es Sie Coordinaors... 0 Prepare Invenory Conrol Spreadshees o rack he Disribuion of Maerials from School Disric Overage... Chaper II. Wriing ess... Background... es Daes... esing Maerials... Supplemenal and Excessive Orders... Maerials o Be Provided by he Disric or School... Maching Sudens Muliple-Choice and Wriing ess... Accommodaions and Modificaions... General Use... Idenifying... Hand or Arm Injuries Prior o esing... esing Variaions for English Learners... Scribe Guidelines... Responsibiliies Before esing... Manage es Securiy... Coordinae Disribuion of esing Maerials... Ship esing Maerials o Schools... Responsibiliies During esing... Provide Assisance o es Sie Coordinaors as Needed... Responsibiliies Afer esing... Collec and Inspec Maerials from es Sies... Collec, Process, and Package Maerials from NPSs... Prepare he School Disric s Shipmen... Coordinae Shipping... 6 Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess... 7 Background... 7 es Daes... 7 esing Maerials... 7 Supplemenal and Excessive Orders... 9 Maerials o Be Provided by he Disric or School... 9 Maching Sudens CS and CMA Muliple-Choice ess... 9 Accommodaions and Modificaions... 0 General Use... 0 Idenifying... 0 esing Variaions for English Learners... 0 Responsibiliies Before esing... 0 Manage es Securiy... 0 Coordinae Disribuion of esing Maerials... 0 Ship esing Maerials o Schools... 0 Responsibiliies During esing... Provide Assisance o es Sie Coordinaors as Needed... Responsibiliies Afer esing... Collec and Inspec Maerials from es Sies... Collec, Process, and Package Maerials from NPSs... Prepare he School Disric s Shipmen... Coordinae Shipping... Chaper II. EAP Essay... Background... es Daes... esing Maerials... Responsibiliies Before esing... Manage es Securiy... Coordinae Disribuion of esing Maerials... Ship esing Maerials o Schools... Responsibiliies During esing... Provide Assisance o es Sie Coordinaors as Needed... Responsibiliies Afer esing... 6 Collec and Inspec Maerials from es Sies... 6 Prepare he School Disric s Shipmen... 6 Coordinae Shipping... 6 ii Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

7 SAR Program Par III: Insrucions for es Sie Coordinaors Chaper III. General Preparaion for he SAR Adminisraion... 8 Learn Abou he 0 es Adminisraion... 8 Plan All es Adminisraion Logisics for he Sie... 8 Selec CAPA Observers... 9 Provide CS, CMA, and SS es Examiner, Procor, and Scribe raining... 0 Chaper III. Wriing ess... Background... es Daes... esing Maerials... Maerials o Be Provided by he Disric or School... Maching Sudens Muliple-Choice and Wriing ess... Accommodaions and Modificaions... General Use... Idenifying... Hand or Arm Injuries Prior o esing... esing Variaions for English Learners... Scribe Guidelines... Responsibiliies Before esing... Manage es Securiy... Coordinae esing Maerials Received from he School Disric... Idenify Locaions (Rooms)... Idenify Procors... Organize Maerials for esing Locaions (Rooms)... Disribue esing Maerials o he es Examiners... 6 Responsibiliies During esing... 6 Monior he es Adminisraion... 6 Handle Defecive Wriing Response Bookles... 6 Manage Emergency Siuaions... 6 Responsibiliies Afer esing... 7 Collec and Process esing Maerials... 7 Process Response Bookles for Sudens Using Accommodaions and Modificaions... 7 Coun esing Maerials... 7 Correcly Package Scorable Maerials... 8 Correcly Package Nonscorable Maerials... 8 Reurn Maerials o he School Disric... 8 Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess... 9 Background... 9 es Daes... 9 esing Maerials... 9 Maerials o Be Provided by he Disric or School... 6 Maching Sudens CS and CMA Muliple-Choice ess... 6 Accommodaions and Modificaions... 6 General Use... 6 Idenifying... 6 esing Variaions for English Learners... 6 Responsibiliies Before esing... 6 Manage es Securiy... 6 Coordinae esing Maerials Received from he School Disric... 6 Idenify Locaions (Rooms)... 6 Idenify Procors... 6 Organize Maerials for esing Locaions (Rooms)... 6 Disribue esing Maerials Each Day of esing... 6 Responsibiliies During esing... 6 Monior he es Adminisraion... 6 Handle Defecive es Bookles and Answer Documens... 6 Manage Emergency Siuaions... 6 Responsibiliies Afer esing... 6 Collec and Process esing Maerials... 6 Process es Documens for Sudens Using Accommodaions and Modificaions Coun esing Maerials Correcly Package Scorable Maerials Correcly Package Nonscorable Maerials Reurn Maerials o he School Disric January 0 Disric and es Sie Coordinaor Manual iii Copyrigh 0 by he California Deparmen of Educaion

8 SAR Program Chaper III. EAP Essay Background es Daes esing Maerials Responsibiliies Before esing Manage es Securiy Coordinae esing Maerials Received from he School Disric Organize he esing Environmen Disribue esing Maerials o he es Examiners... 7 Responsibiliies During esing... 7 Monior he es Adminisraion... 7 Manage Emergency Siuaions... 7 Responsibiliies Afer esing... 7 Collec and Process esing Maerials... 7 Coun esing Maerials... 7 Correcly Package Scorable Maerials... 7 Correcly Package Nonscorable Maerials... 7 Reurn Maerials o he School Disric... 7 Appendixes Appendix A: CMA Paricipaion Crieria... 7 Decision-Making Consideraions... 7 Addiional Decision-Making Consideraions... 7 CMA Definiion of erms... 7 Appendix B: Securiy Forms Appendix C: SAR Program Irregulariies and Incidens esing Irregulariies Repor Irregulariies Coordinaor Procedures How o Mark Secion A Scoring Use Only es Adminisraion Incidens... 8 Suggesed Reporing Procedures... 8 Appendix D: Mahemaics, Science, and Hisory Social Science Sandards ess... 8 Appendix E: Allowable es Variaions, Accommodaions, and Modificaions Appendix F: Demographic Fields Form... 9 Appendix G: Sample SAR Shipmen Forms... 9 Appendix H: Processing Form Appendix I: Key for Coding Insrucional Maerials Appendix J: 0 CS, CMA, CAPA, and SS Iems and Esimaed ime Chars California Sandards ess (CSs) Number of es Iems and Esimaed es Adminisraion ime for Each Grade and es California Modified Assessmen (CMA) Number of es Iems and Esimaed es Adminisraion ime for Each Grade and es California Alernae Performance Assessmen (CAPA) Number of es Iems and Esimaed esing ime Required Sandards-based ess in Spanish (SS) Number of es Iems and Esimaed es Adminisraion ime for Each Grade and es... 0 Appendix K: es Bookle and Answer Documen Codes for he CS, CMA, CAPA, and SS... Compleing he Demographic Informaion on SAR es Bookles and Answer Documens... Appendix L: Sample Answer Documens... iv Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

9 SAR Program Lis of ables able. New in 0... able. 0 Grades Four and Seven Wriing Applicaions esing Schedule... 6 able. 0 CS, CMA, CAPA, and SS Schedule... 7 able. 0 EAP Essay Adminisraion Schedule... 8 able. CAPA Levels... able 6. Who akes Which es... able 7. Forms a a Glance... able 8. esing Maerials, Wriing Adminisraion... able 9. Wriing esing Maerials o Reurn School Disric... 6 able 0. esing Maerial Packaging Quaniies... 7 able. SAR Muliple-Choice esing Maerials by Grade Level School Disric... 8 able. SAR Maerials for Disric SAR Coordinaor... 9 able. Guidelines for Handling Nonscorable esing Maerials... able. CS, CMA, and SS Muliple-Choice, and CAPA esing Maerials o Reurn School Disric... able. esing Maerials EAP Essay Adminisraion... able 6. Early Assessmen of Readiness for College Maerials o Reurn School Disric... 6 able 7. Example of CAPA Second-raed Suden Selecion... 9 able 8. esing Maerials, Wriing Adminisraion... able 9. esing Maerial Packaging Quaniies... 9 able 0. SAR Muliple-Choice esing Maerials by Grade Level es Sie able. SAR Maerials for es Sie Coordinaors... 6 able. Guidelines for Handling Nonscorable esing Maerials able. esing Maerials, EAP Essay Adminisraion es Sie able. Requiremens for aking he California Mahemaics Sandards ess... 8 able. Requiremens for aking he California Mahemaics Modified Assessmen... 8 able 6. Requiremens for aking he Sandards-based ess in Spanish: Mahemaics... 8 able 7. Requiremens for aking he California Science Sandards ess... 8 able 8. Requiremens for aking he California World Hisory Social Science Sandards es... 8 able 9. CS Iems and Esimaed ime Char... 0 able 0. CMA Iems and Esimaed ime Char able. CAPA Iems and Esimaed ime Char able. SS Iems and Esimaed ime Char... 0 able. Demographic Codes on SAR es Bookles and Answer Documens... able. Primary Disabiliy Codes... 0 able. Primary Language Codes... Lis of Figures Figure. Packing Order for Reurning Scorable Wriing Promp and Response Bookles... 8 Figure. Packing Order for Reurning Scorable Muliple-Choice and CAPA Maerials Figure. Packing Order for Reurning Scorable EAP Maerials... 7 Lis of Exhibis Exhibi A-. SAR es Securiy Agreemen Exhibi A-. SAR es Securiy Affidavi Exhibi A-. How o Mark Answer Documen Secion A Exhibi A-. SAR Program Disric SAR Coordinaor Irregulariy Repor Form... 8 Exhibi A-. SAR Program Disric SAR Coordinaor es Adminisraion Inciden Repor Form... 8 Exhibi A-6. Demographic Fields o Be Hand-Marked on 0 SAR Answer Documens or Enered During Exended Pre-ID Daa Correcions... 9 Exhibi A-7. Sample School and Grade Idenificaion Shee (SGID)... 9 Exhibi A-8. Sample Maser File Shee CS, CMA, and SS Muliple-Choice/CAPA... 9 Exhibi A-9. Sample Maser File Shee Wriing... 9 Exhibi A-0. Sample 0 SAR Reques for Processing Suden Daa Files and Addiional Repors Exhibi A-. Sample CS/CMA Muliple-Choice Answer Documen... Exhibi A-. Sample CS Muliple-Choice Answer Documen... 7 Exhibi A-. Sample CMA Muliple-Choice Answer Documen... Exhibi A-. Sample Wriing Demographic Covers... Exhibi A-. Sample CAPA Answer Documen... 7 Exhibi A-6. Sample SS Answer Documen... January 0 Disric and es Sie Coordinaor Manual v Copyrigh 0 by he California Deparmen of Educaion

10 SAR Program Acronyms and Iniialisms Used in he Coordinaor Manual AP API ASAM AYP CAHSEE CAPA CALPADS CCC CCR CDE CELD CMA CSs CSU DFA EAP EL ELA ELD EO EOC ES IEP I-FEP LEA NPS NSLP PF R-FEP RLA SBE SDAIE SGID SSID SAR SAR AC SS Advanced Placemen Academic Performance Index Alernaive Schools Accounabiliy Model Adequae Yearly Progress California High School Exi Examinaion California Alernae Performance Assessmen California Longiudinal Pupil Achievemen Daa Sysem California Communiy Colleges California Code of Regulaions California Deparmen of Educaion California English Language Developmen es California Modified Assessmen California Sandards ess California Sae Universiy Direcions for Adminisraion Early Assessmen Program English learner English language ars English-language developmen English-only end-of-course Educaional esing Service individualized educaion program iniially fluen English proficien local educaion agency nonpublic, nonsecarian school Naional School Lunch Program Physical Finess es reclassified fluen English proficien reading/language ars Sae Board of Educaion specially designed academic insrucion in English School and Grade Idenificaion shee Saewide Suden Idenifier Sandardized esing and Reporing SAR echnical Assisance Cener Sandards-based ess in Spanish vi Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

11 Par I General Informaion

12 Par I: General Informaion Chaper I. New in 0 Chaper I. New in 0 able. New in 0 opic Change Policy All he dae used for deermining he esing grade of a suden in an ungraded program has changed; for 0, i is November, 0 (Educaion Code [EC] Secion 8000 [a][]). es Bookles and Answer Documens All CAPA Secions b and c, which colleced Saewide Educaor Idenifier numbers for English language ars and mahemaics eachers, have been deleed. Secion, which colleced daa for he California Basic Educaional Daa Sysem (CBEDS), has been deleed. Insead, he California Deparmen of Educaion (CDE) will exrac enrollmen and exi code daa from he California Longiudinal Pupil Achievemen Daa Sysem (CALPADS) o deermine which sudens are couned as coninuously enrolled for accounabiliy purposes. hese daa will no be exraced from SAR Pre-ID. I is anicipaed ha hese daa from CALPADS will be used o produce boh he 0 Academic Performance Index (API) and he 0 Adequae Yearly Progress (AYP) repors. Secion 7 has been changed o updae he English learner (EL) services definiions. Secion 8, which colleced daa on paricipaion in he Alernaive Schools Accounabiliy Model (ASAM), has been deleed. Added Secion A o he back page. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

13 Chaper I. SAR Overview Par I: General Informaion Chaper I. SAR Overview SAR Program ess he 0 Sandardized esing and Reporing (SAR) Program includes he following componens: he California Sandards ess (CSs) are muliple-choice ess ha are required for all sudens in grades wo hrough eleven and wriing ess for sudens in grades four and seven who are esed wih he CSs. Iems on hese ess are developed by California educaors and es developers and are wrien specifically o assess sudens achievemen of California s academic conen sandards. he California Modified Assessmen (CMA) is an assessmen for sudens in grades hree hrough eleven who have an individualized educaion program (IEP) and mee he CMA paricipaion crieria approved by he Sae Board of Educaion (SBE). See Appendix A on page 7 for he CMA paricipaion crieria. Assignmen of he CMA is made in he suden s IEP only; a suden s Secion 0 plan is no o be used o assign a suden o ake he CMA in any conen area (alhough accommodaions may be named in he Secion 0 plan or in he IEP). he CMA ess allow sudens wih disabiliies greaer access o an assessmen ha helps measure how well hey are achieving California s conen sandards. he CMA are muliple-choice ess; in addiion, sudens in grades four and seven also complee a wriing assessmen, he CMA for Wriing. Eligible sudens may ake he CMA for all subjecs or may ake he CMA for some subjecs and he CS for oher subjecs. Which ess he suden akes mus be specified in he IEP. he California Alernae Performance Assessmen (CAPA) is an individually adminisered performance assessmen for sudens in grades wo hrough eleven who have significan cogniive disabiliies and who are unable o ake eiher he CSs even wih accommodaions or modificaions or he CMA wih accommodaions. he Sandards-based ess in Spanish (SS) are muliple-choice ess ha allow Spanish-speaking English learners in grades wo hrough eleven o demonsrae heir knowledge of he California conen sandards by aking an assessmen in heir primary language. SS iems are developed by bilierae, bilingual California educaors and es developers. he SS includes reading/language ars (RLA) and mahemaics assessmens. Sudens who are eligible o ake he SS mus ake boh he SS for RLA and he SS for Mahemaics. Sudens ake he SS in addiion o, no in place of, he CSs and/or CMA. EAP While no a par of he SAR Program, he Early Assessmen Program (EAP) is a join program of he CDE, he California Sae Universiy (CSU), and he California Communiy Colleges (CCC). he EAP is volunary. he English secion of he EAP is available for sudens in grade eleven who are aking he CS for ELA. he mahemaics secion of he EAP is available for grade eleven sudens who are aking he CS for Algebra II or he CS for Summaive High School Mahemaics. For sudens who seek or inend o enroll in CSU or CCC, he EAP provides he CSU and CCC an opporuniy o obain informaion from he SAR ess abou sudens readiness for collegelevel English and mahemaics. Addiionally, he EAP may help sudens o earn an exempion from he CSU and paricipaing CCC English and/or mahemaics placemen ess ha are required for enering freshmen. he hree componens of he English secion of he EAP include seleced es quesions from he CS for ELA (Grade ), augmenaion quesions a he end of he es, and he EAP essay adminisered separaely in March 0. Please noe, sudens who do no ake all of he hree componens he CS for ELA, he augmenaion quesions, or he EAP essay will receive an EAP saus repor which saes ha hey are no ready for college-level English courses. he mahemaics secion of he EAP consiss of seleced es quesions from eiher he CS for January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

14 Par I: General Informaion Chaper I. SAR Overview Algebra II or he CS for Summaive High School Mahemaics and augmenaion quesions. he CS answer documen provides a secion for sudens who seek or inend o enroll a CSU or CCC o mark a circle which indicaes heir undersanding ha heir EAP and CS resuls will be shared direcly wih he CSU and/or he CCC. Sudens may also ake he EAP wihou marking any circle and, a a laer dae, reques ha he EAP resuls be released o any possecondary insiuion, including he CSU and CCC, hrough he school s normal process. he EAP resuls are included on he SAR Suden Repor for grade eleven sudens. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

15 Par I: General Informaion Chaper I. Insrucions for SAR Adminisraion Chaper I. Insrucions for SAR Adminisraion Disric and es Sie Coordinaor Manual his manual provides informaion abou he responsibiliies of disric and es sie coordinaors. es preparaion, adminisraion, and securiy procedures mus be followed exacly so ha all sudens will have an equal opporuniy o demonsrae heir academic achievemen. his manual is no inended as a subsiue for he California Code of Regulaions, ile, Educaion ( CCR) or o deail all of he coordinaor s responsibiliies. his manual is inended for use in conjuncion wih he California Sandardized esing and Reporing Direcions for Adminisraion (DFAs). his manual includes informaion ha SAR disric and es sie coordinaors are o use in coordinaing he adminisraion of he CSs, CMA, CAPA, and SS. I also includes informaion abou adminisering he EAP. Direcions for Adminisraion he DFAs are a key resource ha esing coordinaors should use in conjuncion wih his manual. he DFAs provide deailed informaion abou all es adminisraion requiremens, guidelines, and procedures for each esing program (CS, CMA, and SS) and grade. In addiion o providing he specific direcions for examiners o read o sudens, he DFAs include informaion regarding he following: es securiy and esing problems es schedules and breaks es maerials for he examiner and he sudens (including maerials sudens may no use during esing) Wha o do before, during, and afer esing Compleing suden and es informaion on es bookles (grades wo and hree) and answer documens (grades four hrough eleven) Preparing es bookles (grades wo and hree) and answer documens (grades four hrough eleven) for scoring January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

16 Par I: General Informaion Chaper I. es Adminisraion Periods Chaper I. es Adminisraion Periods able. 0 Grades Four and Seven Wriing Applicaions esing Schedule Aciviy Grades Four and Seven Wriing March Adminisraion All sudens in grades four and seven who are in schools, racks, or programs in session on March mus be esed on March, wih makeup esing on March 6 only, in order o expedie he reurn of SAR resuls o school disrics. Sudens who ake he CS for ELA will ake he CS for Wriing; sudens who ake he CMA for ELA will ake he CMA for Wriing. he disric Pre-ID files are due o Educaional esing Service (ES) no laer han... he disric SAR coordinaor receives maerials ( o 0 working days before he es adminisraion). es sie coordinaors receive maerials ( o 6 working days before he es adminisraion). Disribue DFAs o es adminisraors. Wriing es adminisraion dae; disribue Wriing Promp and Response Bookles o es adminisraors. Makeup esing dae; disribue Wriing Promp and Response Bookles o es adminisraors. es sie coordinaors are o reurn all scorable and nonscorable maerials o he school disric. he disric SAR coordinaor ships all scorable and nonscorable maerials o he SAR Scoring and Processing Ceners. approx. January approx. January approx. February 7 February 9 6 February March Dae Documens Labels Supplemenal order/lae labels Disric es sies Any ime prior o esing (hese are no secure documens.) March March 6 March 7 March May 7 Adminisraion All sudens in grades four and seven who are in schools, racks, or programs ha are no in session on March should be esed on May 7. Makeup ess may be given on May 8 only. Sudens who ake he CS for ELA will ake he CS for Wriing; sudens who ake he CMA for ELA will ake he CMA for Wriing. he disric Pre-ID files are due o ES no laer han... approx. March Documens approx. March 6 Labels approx. May Supplemenal order/lae labels he disric SAR coordinaor receives maerials ( o 0 working April 0 Disric days before he es adminisraion). es sie coordinaors receive maerials ( o 6 working days before he es adminisraion). April 9 May es sies Disribue DFAs o es adminisraors. Any ime prior o esing (hese are no secure documens.) Wriing es adminisraion dae; disribue Wriing Promp and May 7 Response Bookles o es adminisraors. Makeup esing dae; disribue Wriing Promp and Response May 8 Bookles o es adminisraors. es sie coordinaors are o reurn all scorable and nonscorable May 9 maerials o he school disric. he disric SAR coordinaor ships all scorable and nonscorable maerials o he SAR Scoring and Processing Ceners. May his dae is approximae. Acual dae is calculaed on he basis of he school disric s nondelivery/nonworking days calendar. If he calculaed Pre-ID cuoff dae falls on January, he dae will be auomaically recalculaed o fall on he nex school disric working day. See he school disric s es Admin Summary in he SAR Managemen Sysem for he acual dae. 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

17 Aciviy Disric SAR Coordinaor Consul he SAR Managemen Sysem s es Admin Summary for he specific school disric daes for 0. Submi he school disric Pre-ID file(s) o ES. Receive maerials from he esing conracor. ake invenory of carons and noify SAR AC of any discrepancy in he number of carons received. Reurn he signed Maerial Receip Acknowledgemen Repor o SAR AC via fax. Disribue maerials o he es sies. Review he Supplemenal Order/Lae Labels dae in he es Admin Summary; submi he Pre-ID file o ES o reques lae labels. Ship all CS, CMA, CAPA, and SS scorable and nonscorable maerials o he SAR Scoring and Processing Ceners. School disrics receive suden resuls for each adminisraion period. School disrics disribue SAR Suden Repors o parens/ guardians. School disrics receive paper school and disric summary repors. Resuls for schools, disrics, couny offices of educaion, and he sae are publicly released. es Sie Coordinaor Receive maerials from he disric SAR coordinaor. ake invenory of all maerials and noify he disric SAR coordinaor of any missing or incorrec maerials. Disribue CAPA Examiner s Manuals. Disribue nonsecure DFAs for grades CS, grades CMA, and grades SS. Nonsecure versions of DFAs for grade, which may be disribued a any ime, are available a hp:// (Do no disribue secure grade DFAs for CS or SS prior o esing.) Disribue and collec: Grade CS and SS DFAs Grades CS es bookles Grades 7 CS/CMA answer documens Grades 8 CS answer documens Grades CMA es bookles Grades 8 CMA answer documens CAPA answer documens Grades SS es bookles Grades SS answer documens Reurn all scorable and nonscorable maerials o he disric SAR coordinaor afer all esing is complee. able. 0 CS, CMA, CAPA, and SS Schedule CS, CMA, CAPA, SS Par I: General Informaion Chaper I. es Adminisraion Periods imeline 0 working days before he maerials ship dae for Pre-ID documens No fewer han working days before he maerials ship dae for Pre-ID labels 0 o 0 working days before each es adminisraion period Wihin working days of delivery o he school disric o 0 working days before he firs esing day of each es adminisraion period Up o 7 calendar days prior o he las day of he seleced esing window No more han working days afer compleing esing for each adminisraion period July Augus 8 for school disrics ha submied all maerials for scoring on or before July Mid-Augus Sepember for school disrics wih approved waivers for nonradiional school years Wihin 0 working days of receip of repors in he school disric for each adminisraion period July Augus 8 for school disrics ha submied all maerials for scoring on or before July Mid-Augus Sepember for school disrics wih approved waivers for nonradiional school years Mid-Augus 0 o 0 working days before he firs esing day of each adminisraion period Wihin days of delivery o he es sie As soon as possible afer receip from he school disric, bu a leas working days before esing begins because examiners need hese manuals o prepare for esing As soon as possible afer receip from he school disric because examiners need hese manuals o prepare for esing Each day of esing (hese are secure documens.) working days afer compleing esing for each adminisraion period January 0 Disric and es Sie Coordinaor Manual 7 Copyrigh 0 by he California Deparmen of Educaion

18 Par I: General Informaion Chaper I. es Adminisraion Periods Disric SAR Coordinaor Aciviy Consul he SAR Managemen Sysem s es Admin Summary for he specific school disric daes for 0. Submi he school disric Pre-ID file(s) o ES. Receive maerials from he esing conracor. ake invenory of carons and noify SAR AC of any discrepancy in he number of carons received. Reurn he signed Maerial Receip Acknowledgemen Repor o SAR AC via fax. Disribue maerials o he es sies. Review he Supplemenal Order/Lae Labels dae in he es Admin Summary; submi he Pre-ID file o ES o reques lae labels. Ship all EAP scorable essay and nonscorable essay maerials o he SAR Scoring and Processing Ceners. School disrics receive roser of EAP resuls. EAP resuls for schools, disrics, couny offices of educaion, and he sae are publicly released. es Sie Coordinaor Receive maerials from he disric SAR coordinaor. ake invenory of all maerials and noify he disric SAR coordinaor of any missing or incorrec maerials. Disribue DFAs for he EAP essay. able. 0 EAP Essay Adminisraion Schedule EAP Essay imeline 0 working days before he maerials ship dae for Pre-ID documens No fewer han working days before he maerials ship dae for Pre-ID labels 0 o 0 working days before each es adminisraion period Wihin working days of delivery o he school disric o 0 working days before he firs esing day of each es adminisraion period Up o 7 calendar days prior o he las day of he seleced esing window No more han working days afer compleing esing and no laer han April 6 July Augus 8 for school disrics ha submied all maerials for scoring on or before July Mid-Augus Sepember for school disrics wih approved waivers for nonradiional school years Mid-Augus 0 o 0 working days before he firs esing day of each adminisraion period Wihin days of delivery o he es sie Prior o esing Adminiser he EAP essay es. Beween March and March 9 Disribue and collec EAP essay response bookles. Each day of esing Reurn all EAP scorable and nonscorable essay maerials afer esing is complee. working days afer compleing esing and no laer han April 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

19 Chaper I. Summary of Responsibiliies Disric SAR Coordinaor Par I: General Informaion Chaper I. Summary of Responsibiliies Preparaion. Review SAR Program securiy and regulaions. See page 8.. Prepare he school disric esing schedule. See page 8.. Coordinae esing for sudens assigned by he school disric o aend nonpublic, nonsecarian schools (NPSs). See page 8.. Prepare and submi Pre-ID files. See page 9.. Aend a pre-es workshop or view a pre-es Webcas for disric SAR coordinaors. See page Read documens and review raining videos. See page Prepare and conduc a pre-es workshop for all es sie coordinaors. See page Prepare invenory conrol spreadshees o rack he disribuion of maerials from school disric overage. See page. Before esing. Manage es securiy. See pages, 0, and.. Coordinae disribuion of esing maerials. See pages, 0, and.. Ship esing maerials o schools. See pages, 0, and. During esing. Provide assisance o es sie coordinaors as needed. See pages,, and. Afer esing. Collec and inspec maerials from es sies. See pages,, and 6.. Collec, process, and package maerials from NPSs. See pages and. Reurn Maerials. Prepare he school disric s shipmen. See pages,, and 6.. Coordinae shipping. See pages 6,, and 6. es Sie Coordinaor Mainain es securiy and confidenialiy a all imes. Preparaion. Learn abou he 0 es adminisraion. See page 8.. Plan all es adminisraion logisics for he sie. See page 8.. Selec CAPA observers. See page 9.. Provide CS, CMA, and SS es examiner, procor, and scribe raining. See page 0. Before esing. Manage es securiy. See pages, 6, and 70.. Coordinae esing maerials received from he school disric. See pages, 6, and 70.. Idenify locaions (rooms). See pages and 6.. Idenify procors. See pages and 6.. Organize maerials for esing locaions (rooms). See pages and Disribue esing maerials each day of esing. See pages 6, 6, and 7. During esing. Monior he es adminisraion. See pages 6, 6, and 7.. Handle defecive es bookles and answer documens. See pages 6 and 6.. Manage emergency siuaions. See pages 6, 6, and 7. Afer esing. Collec and process esing maerials. See pages 7, 6, and 7.. Process es documens for sudens using accommodaions and modificaions. See pages 7 and 66.. Coun esing maerials. See pages 7, 66, and 7. Reurn Maerials. Correcly package scorable maerials. See pages 8, 66, and 7.. Correcly package nonscorable maerials. See pages 8, 67, and 7.. Reurn maerials o he school disric. See pages 8, 68, and 7. January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion

20 Par I: General Informaion Chaper I. Summary of Responsibiliies es Examiner, Procor, Scribe, and Observer he es sie coordinaor is responsible for idenifying and raining es examiners, procors, and scribes. A es examiner is an employee of a school disric or an employee of a nonpublic, nonsecarian school (NPS) who has been rained o adminiser he ess and has signed a SAR es Securiy Affidavi. For he CAPA, he es examiner mus be a cerificaed or licensed school saff member ( CCR Secion 80 []). Only cerificaed or licensed employees who have been rained o adminiser he CAPA may serve as CAPA examiners or observers. For he SS, he es examiner mus be bilingual in English and Spanish. A es procor is an employee of a school disric or a person, assigned by an NPS o implemen he IEP of a suden, who has received raining designed o prepare him or her o assis he es examiner in he adminisraion of ess wihin he SAR Program ( CCR Secion 80 [v]). es procors mus sign SAR es Securiy Affidavis ( CCR Secion 89 [c]). For he SS, he es procor should be bilingual in English and Spanish. A scribe is an employee of he school disric or a person, assigned by an NPS o implemen he IEP of a suden, who is required o ranscribe a suden s responses o he forma required by he es. A suden s paren or guardian is no eligible o serve as he suden s scribe ( CCR Secion 80 [p]). Scribes mus sign SAR es Securiy Affidavis ( CCR Secion 89 [c]). An observer is a licensed, cerificaed employee of he school disric, rained o adminiser he CAPA, who observes he adminisraion of each CAPA ask and complees a separae answer documen for hose sudens who are o receive a second-raing. Find more informaion regarding selecing CAPA observers on page 9. CAPA observers mus sign SAR es Securiy Affidavis ( CCR Secion 89 [c]). es Examiner and Procor Responsibiliies es examiners who adminiser he ess wihin he SAR Program are responsible for he following aciviies. es procors may assis examiners wih hese responsibiliies. Learn SAR Procedures horoughly review and follow all procedures in he separae and grade-specific DFAs (CS, CMA, SS) or he CAPA Examiner s Manual and in any supplemenal insrucions provided by he es sie coordinaor. Ensure he Securiy of esing Maerials he conens of all California SAR es bookles, including CS es bookles, are secure maerials. Unauhorized copying, sharing, or use of any California SAR es bookle, es quesion, or answer documen by anyone for any purpose or by any means compromises he inegriy of he es and is a violaion of copyrigh law. Carefully and compleely read and sign he SAR es Securiy Affidavi before i is reurned o he es sie coordinaor. Read and perform he es securiy measures described in he DFAs. Keep he es and esing maerials secure during he es adminisraion by implemening he following securiy measures: Limi access o he ess and es maerials o acual esing sessions. Limi suden access o es bookles only in he esing locaion and only when engaged in aking he es. Prohibi suden access o any unauhorized elecronic devices a any ime during he enire esing session. Prohibi he removal of es maerials from he esing room eiher physically or hrough he use of elecronic media (excep when school disric saff mus escor a suden[s] who needs more esing ime o anoher esing room). Collec and accoun for all es maerials before sudens are dismissed. Reurn all es maerials o he SAR es sie coordinaor daily upon compleion of esing each day. Adminiser all ess according o he direcions for es adminisraion in he DFAs. Keep he es and esing maerials secure a all imes by aking he following precauions: Preven he review of any es quesions, passages, or oher es iems in he curren or pas SAR adminisraions independenly or wih sudens or ohers before, during, or afer esing. Preven he disclosure of any secure es quesions, passages, or oher es iems from curren or pas SAR adminisraions hrough verbal, wrien, or any oher means of communicaion (including elecronic media). 0 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

21 Par I: General Informaion Chaper I. Summary of Responsibiliies Preven he copying of any par of he es bookles or es quesions by anyone for any purpose or by any means. Preven he developmen of scoring keys using quesions from curren or pas SAR adminisraions, or he review or scoring of any suden responses for any purpose. Adminiser All ess Adminiser all ess according o he schedules developed by he disric SAR coordinaor. Ensure ha he esing room is appropriaely prepared for adminisering ess. No insrucional maerials direcly relaed o he conen of he ess should be visible o any sudens. Inappropriae maerials include, bu are no limied o, he following: ables of mahemaical facs or formulas Vocabulary or spelling liss Wriing maerials such as chars ha show capializaion, puncuaion, or grammar rules Phonics chars Inappropriae hisory and science maerials (for example, maps, imelines, periodic able of elemens, formulas) Disribue o sudens only auhorized esing maerials for he es being adminisered. his includes esing maerials specified in he DFA and maerials for auhorized accommodaions or modificaions in sudens IEPs or Secion 0 plans. Acively supervise sudens hroughou he esing session and make sure ha hey have accuraely compleed all necessary informaion on heir answer documens (including es name and version number bubbles), are working on he correc es par, are accessing only auhorized esing maerials, and are following all direcions. Plan quie aciviies for sudens who finish esing early. he aciviies mus no be relaed o he es he sudens are aking. Ensure ha accurae records of sudens esed and no esed are mainained and submied o he SAR es sie coordinaor. Prepare es Bookles or Answer Documens If here Is No Pre-ID or If Daa Were No in he Pre-ID File If pre-idenificaion (Pre-ID) daa were no submied, he es sie coordinaor mus ensure ha suden demographic informaion is compleed on all CS, CMA, and SS es bookles for grades wo and hree and muliplechoice answer documens for grades four hrough eleven. Suden demographic informaion mus be provided for every suden enrolled on he firs day of esing. his mus be done even if he suden does no ake any ess. he sie coordinaor is responsible for advising examiners or oher school saff which demographic informaion mus be hand-marked. he informaion ha mus be handmarked is he informaion ha was NO included in he Pre-ID file submied by he disric SAR coordinaor. he es sie coordinaor will advise school saff where o locae he demographic informaion for sudens; for example, he locaion of cumulaive record folders and elecronic records in a disric suden informaion sysem. IMPORAN: Sudens mus complee he informaion in Secion on he fron page even if he school disric used he Pre-ID service. Examiners mus read he Firs Day of esing secion in he DFA o ALL sudens. Eiher sudens or school saff mus complee he informaion in secions hrough 0 ha was no included in he school disric s Pre-ID file. Only school saff may complee Secion Suden ID Number (if used by he school disric) and Secion Saewide Suden Idenifier (required for all sudens) on he fron of he es bookle or answer documen. Only school saff may complee informaion on he back of he es bookle or answer documen. Under no circumsances should sudens mark any of his informaion. For all sudens in grades hree and eigh hrough eleven who are also aking a CMA, a saff member mus mark Secion 7c on he fron of sudens CS es bookles (grade hree) or answer documens (grades eigh hrough eleven) o indicae which CMA ess (subjecs) he suden ook. his is no required for sudens in grades hree, nine, and en who are aking only CMA ess since hese sudens will no be reurning a CS es bookle or answer documen. January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

22 Par I: General Informaion Chaper I.6 es Securiy and Confidenialiy Chaper I.6 es Securiy and Confidenialiy All ess bookles for he SAR Program are secure documens. All esing maerials mus be handled in sric accordance wih he insrucions in his manual, in he DFAs, and in he saemens in he SAR Securiy Agreemen and Affidavi. Every person having access o esing maerials shall mainain he securiy and confidenialiy of he ess. Disric SAR coordinaors mus have a signed SAR Securiy Agreemen on file wih SAR AC before ES may ship any esing maerials o he school disric. es sie coordinaors mus sign and submi a SAR Securiy Agreemen o he disric SAR coordinaor before any esing maerials may be delivered o he school/es sie. Anyone having access o he esing maerials mus sign and submi a SAR Securiy Affidavi o he es sie coordinaor before receiving access o any esing maerials. IMPORAN: o help ensure he securiy of esing maerials, i is very imporan ha all persons having access o secure esing maerials carefully and compleely read he SAR Securiy Affidavi before signing i. he disric SAR coordinaor is responsible for collecing and filing all SAR Securiy Agreemens and Affidavis a he school disric office. hose forms should be kep for a leas one year. Copies of he SAR Securiy Agreemen and Affidavi are in Appendix B on page 76 of his manual. es securiy requires accouning for all secure maerials before, during, and afer each es adminisraion. Coordinaors are required o keep all esing maerials in cenralized, locked sorage excep during acual es adminisraion imes. Examiners mus reurn CS, CMA, and SS esing maerials o he es sie coordinaor each day afer compleing he es adminisraion. CAPA examiners may reain CAPA maerials in secure, locked sorage in heir esing locaion. es sie coordinaors are responsible for accouning for and reurning all secure maerials o he disric SAR coordinaor, who is responsible for reurning hem o he SAR Scoring and Processing Ceners. I is he responsibiliy of each person paricipaing in he SAR Program o immediaely repor any violaion or suspeced violaion of es securiy or confidenialiy. See Appendix C on page 79 for reporing informaion. he es sie coordinaor is responsible for immediaely reporing any securiy violaion o he disric SAR coordinaor. Any irregulariies in es securiy may resul in a school s no receiving Adequae Yearly Progress (AYP) and/or Academic Performance Index (API) resuls. In he case of suden cheaing, he es examiner mus sop he cheaing; however, he suden mus be allowed o complee he remainder of he es. Afer esing, he examiner mus mark C in Secion A, Special Condiions, on he suden s es bookle or answer documen and noify he SAR es sie coordinaor afer esing. Do no call he CDE o repor suden cheaing. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

23 Chaper I.7 Assignmen of ess Par I: General Informaion Chaper I.7 Assignmen of ess Sudens o Be esed Who Is o Be esed? All sudens enrolled on he firs day of esing in grades wo hrough eleven, including sudens wih disabiliies, English learners (regardless of heir English fluency or he lengh of ime hey have been in school in he Unied Saes), and sudens placed in NPSs by he school disric, are required o paricipae in he SAR Program unless exemped by heir paren/guardian. Sudens paricipae in he SAR program by aking ess from among he CSs, he CMA, he CAPA, and he SS. he following secions describe which of hese ess sudens will ake. Noe ha some sudens will ake ess from muliple esing programs. CS Paricipaion Sudens in grades wo hrough eleven are required o ake he CSs unless hey have an IEP designaing ha hey ake he CMA or CAPA. Sudens who ake he CS for ELA in grades four and seven will also ake he CS for Wriing. CMA Paricipaion Sudens in grades hree hrough eleven may ake he CMA insead of he CS in one or more conen areas as deermined by each suden s IEP eam. Sudens who ake he CMA for ELA in grades four and seven will also ake he CMA for Wriing. es sie coordinaors are responsible for having sudens IEPs reviewed o deermine wheher he sudens will ake he CMA and in which conen area(s). See Appendix A on page 7 for he CMA paricipaion crieria approved by he SBE. Each suden mus mee he prerequisie paricipaion crieria. he IEP eam mus annually deermine he suden s paricipaion in he CMA. Sudens who do no have an IEP may no ake he CMA. A suden s Secion 0 plan is no o be used o assign a suden o ake he CMA in any conen area (alhough accommodaions may be named in he Secion 0 plan or in he IEP). Prior performance on he CMA along wih January 0 CAPA Level Grade Range able. CAPA Levels Subjecs addiional muliple measures of performance should be used in deerminaion of a suden s eligibiliy o coninue aking he CMA. A suden who previously achieved performance levels of proficien or advanced may coninue o ake he CMA if he IEP eam deermines ha, based on he SBE-adoped paricipaion crieria, he suden should coninue o ake he CMA. he IEP mus specify he CMA conen area(s) in which he suden is o be esed and any esing accommodaions. CAPA Paricipaion Sudens in grades wo hrough eleven wih significan cogniive disabiliies may paricipae in he SAR by aking he CAPA. IEP eams deermine how sudens wih disabiliies will paricipae in he SAR Program. es sie coordinaors are responsible for having a suden s IEP reviewed o deermine wheher he suden will ake he CSs wih accommodaions or modificaions, ake one or more of he CMA ess wih accommodaions, or ake he CAPA. If he IEP eam deermines ha he suden should be assessed wih he CAPA, he IEP eam also is responsible for deermining wheher he suden should ake he grade-assigned CAPA level or CAPA Level I. his informaion is included in each suden s IEP. Sudens designaed in heir IEP o ake he CAPA mus ake eiher CAPA Level I or he CAPA level designaed for heir individual grade level. CAPA levels are lised in able, below. For sudens who are in ungraded programs and whose IEP eams designae ha hey ake he CAPA, deermine heir grade by subracing five from heir chronological age on November, 0. A suden who was eleven years old on November would be given he grade six ess ( = 6). Sudens who repea grade eleven for muliple years coninue o ake CAPA Level I or Level V as heir saewide assessmen unil enrolled in grade welve or, if enrolled in an ungraded program, unil hey are seveneen years old. Age Ranges for Ungraded Programs I ELA, mahemaics, science 7 6 II & ELA, mahemaics 7 & 8 III & ELA, mahemaics, science 9 & 0 IV 6 8 ELA, mahemaics, science V 9 ELA, mahemaics, science 6 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

24 Par I: General Informaion Chaper I.7 Assignmen of ess SS Paricipaion he Sandards-based ess in Spanish are muliple-choice ess for Spanish-speaking English learners in grades wo hrough eleven who: Are receiving insrucion in Spanish regardless of he lengh of ime hey have been enrolled in school in he Unied Saes or one of is erriories; or Will have been enrolled in a school in he Unied Saes or one of is erriories less han cumulaive (no consecuive) monhs on he firs day of esing. A he opion of he school disric, schools may also es Spanish-speaking English learners who have been in school in he Unied Saes or one of is erriories monhs or more who are no receiving insrucion in Spanish. Sudens who are eligible o ake he SS mus ake boh he SS for RLA and he SS for Mahemaics. Sudens who are eligible o ake he SS are also required o ake he CSs and/or he CMA appropriae o heir grade level regardless of heir English fluency or he lengh of ime hey have been in school in he Unied Saes. Suden Already esed a Anoher School If a suden ook a CS, CMA, or SS a anoher school for 0 SAR esing, he suden may ake he same es a he curren school if he or she was enrolled in he curren school on he firs day of esing. he school is no required o es he suden. If he school chooses o es he suden, he school should make no marks in Secion A of he suden s es bookle or answer documen. However, if he school chooses o no es he suden, he school mus mark opion in Secion A for each es ha he suden ook a anoher school. Suden Enrolled Afer he Firs Day of esing If a suden enrolled in a school afer he firs day of esing, he school may choose (bu is no required) o es he suden. If he school chooses o es he suden, mark L in Secion A of he suden s es bookle or answer documen for each es aken. Paren/Guardian Exempions Parens/guardians may submi wrien requess o exemp heir children from all or any par of he CSs, CMA, CAPA, and/or SS. All such requess mus be honored as indicaed in EC Secion 606. he es sie mus mark P in Secion A on suden es bookles or answer documens for all ess no aken by paren/guardian reques. I is imperaive ha sudens whose parens/ guardians have requesed esing exempions no be given es bookles or answer documens. he demographic pages of he es bookle or answer documen for he muliple-choice ess mus be compleed for hese sudens and hese documens mus be submied wih he school s scorable maerials. Imporan he California Code of Regulaions, ile, Educaion, Secion 8, saes, A paren or guardian may submi o he school a wrien reques o excuse his or her child from any or all pars of any es provided pursuan o Educaion Code secion If a paren or guardian submis an exempion reques afer esing has begun, any es(s) compleed before he reques is submied will be scored and he resuls repored o he paren or guardian and included in he pupil s records. A school disric and is employees may discuss he SAR Program wih parens and may inform parens of he availabiliy of exempions under Educaion Code secion 606. he school disric and is employees shall no solici or encourage any wrien exempion reques on behalf of any child or group of children. NOE: Auhoriy cied: Secions 0 and 6060, Educaion Code. Reference: Secions 6060, 60607, 606, 6060 and 606, Educaion Code. ess o Be aken Grade-level ess All sudens aking he CSs and/or CMA mus ake he grade-level ess for he grade in which hey are enrolled, wheher or no hey are aking a course for he subjec for example, a suden in grade eleven is required o ake he CS for U.S. Hisory even if he or she is no aking a U.S. Hisory course. Sudens mus ake eiher he CS or he CMA for he subjec (for example, CS for ELA or CMA for ELA). Sudens may only ake ess for he grade in which hey are enrolled. Grade-level ess Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

25 Par I: General Informaion Chaper I.7 Assignmen of ess include he following: ELA: grades wo hrough eleven Mahemaics: grades wo hrough seven Noe: Eligible sudens in grade seven will ake he Algebra I es insead of he grade seven mahemaics es. Science: grades five, eigh, and en Hisory Social Science: grades eigh and eleven (CS only) here are no hisory social science ess for he CMA, so sudens in grades eigh and eleven who are aking he CMA for oher subjecs mus ake he grade-level hisory social science CS. Sudens aking he SS mus ake he gradelevel SS ess in addiion o he grade-level CS and/or CMA. End-of-course ess End-of-course (EOC) ess are adminisered o sudens in grades seven hrough eleven who compleed or will complee a course aligned o he blueprins for a specific mahemaics, science, or hisory social science es during he previous summer session or he curren school year. able 6 shows he specific EOC ess ha are available for each grade for he CS, CMA, and SS. Be sure o noe he following: Sudens in grades eigh and nine mus ake a mahemaics es even if hey are no enrolled in a mahemaics course. hey will ake eiher he EOC mahemaics es for he course hey are compleing or hey will ake he CS for General Mahemaics. Sudens in grade en who are compleing a science course for which here is an EOC es (for example, Biology, Chemisry, and so forh) mus ake boh he grade-level Life Science es and he EOC science es. Sudens in grade eleven who are compleing a World Hisory course mus ake boh he grade-level CS for U.S. Hisory and he EOC CS for World Hisory. CS CMA able 6. Who akes Which es es 6 7 Grade wih wih ELA wriing wriing Mah or General Mah General Mah Algebra I or EOC or EOC EOC EOC EOC (EOC = Algebra I, Geomery, Algebra II, Inegraed or Summaive H.S. Mah [9 only]) Science EOC & EOC EOC EOC (EOC =Biology, Chemisry, Earh Science, Physics, or Inegraed/Coordinaed ) H-SS EOC EOC & EOC EOC (EOC =World Hisory) wih wih ELA wriing wriing Mah or EOC EOC EOC EOC EOC Algebra I (EOC = Algebra I or Geomery) Science Noe: Sudens aking he CMA in grades 8 and mus ake he grade-level CS for Hisory Social Science. Sudens aking he CMA in grades 9 hrough mus ake he EOC CS for World Hisory if compleing a World Hisory course, as shown in he CS char above. SS CAPA RLA Mah or EOC EOC EOC EOC EOC Algebra I (EOC = Algebra I or Geomery) Noe: Sudens aking he SS mus also ake he equivalen CSs or CMA. ELA Mah Science indicaes a grade-level es EOC indicaes an end-of-course es January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

26 Par I: General Informaion Chaper I.7 Assignmen of ess California Mahemaics ess More deails regarding requiremens for assigning he end-of-course mahemaics ess can be found in Appendix D on page 8, Mahemaics, Science, and Hisory Social Science Sandards ess. Some Reminders for he California Mahemaics Sandards ess (CSs for Mahemaics) Sudens in grades wo hrough six will ake only he CS for grade-level mahemaics conained in he grade-level muliple-choice es bookle. Sudens in grade seven will ake he CS for Mahemaics (Grade 7) unless hey mee he crieria for aking he CS for Algebra I described in his secion. Sudens in grade seven may no ake he CS for General Mahemaics, he CS for Geomery, or any oher EOC mahemaics CS. Sudens in grade seven who compleed an Algebra I course during he 0 summer session or will complee he course during he 0 school year will ake he CS for Algebra I. All sudens in grades eigh and nine mus ake a mahemaics es wheher or no hey are enrolled in a mahemaics course. Sudens in grades eigh and nine mus ake an EOC mahemaics CS (ha is, Algebra I, Geomery, Algebra II, and so forh) if hey compleed or will complee a course ha is aligned wih he blueprins for one of hose ess in he 0 summer session or during he 0 school year. All oher sudens in grades eigh and nine will ake he CS for General Mahemaics unless heir IEP designaes ha hey ake he CMA for Algebra I or Geomery, or he CAPA. CS blueprins are linked on he CDE Web page a hp:// Sudens in grade nine will reake he CS for General Mahemaics if hey ook ha es in grade eigh and will no complee an Algebra I course or a course aligned wih he Inegraed Mahemaics es blueprin during grade nine. See Appendix D on page 8 for more informaion regarding which sudens ake he CS for General Mahemaics. All sudens in grades seven hrough eleven in a given course a a school will ake he same EOC mahemaics CS. Noe: Sudens in grade eigh may no ake he CS for Summaive High School Mahemaics. Sudens in grades seven, en, and eleven may no ake he CS for General Mahemaics. Sudens in grades nine hrough eleven will ake he CS for Summaive High School Mahemaics if: hey compleed Algebra I, Algebra II, and Geomery courses in previous years and compleed an advanced mahemaics course in he 0 summer session or will complee i during he 0 school year; or hey compleed a course aligned wih he Inegraed Mahemaics es blueprin in a previous year and compleed an advanced mahemaics course in he 0 summer session or will complee i during he 0 school year; or hey compleed Algebra I, Algebra II, and Geomery courses in previous years and are aking no mahemaics course his year; or hey compleed a course aligned wih he Inegraed Mahemaics es blueprin in a previous year and are aking no mahemaics course his year; or hey are in grade en or grade eleven and ook he CS for Summaive High School Mahemaics in a previous year; hose sudens reake he CS for Summaive High School Mahemaics. Sudens in grades en and eleven will ake an EOC mahemaics CS if hey compleed or will complee a mahemaics course ha is aligned o he blueprins for an EOC CS in he 0 summer session or during he 0 school year or hey mee he crieria for aking he CS for Summaive High School Mahemaics. Sudens in hree-semeser or wo-year mahemaics courses are no o ake he CS for he course unil hey have compleed he course or hey are in he las semeser of he course. For example, sudens aking a wo-year Algebra I course will no ake he CS for Algebra I unil hey have compleed or are in he fourh semeser of he course. Sudens in a hree-semeser Geomery course will no ake he CS for Geomery unil hey have compleed or are in he hird semeser of he course. Sudens who compleed mahemaics courses during he 0 summer session and who are aking no mahemaics courses during he school year will ake he mahemaics CS for he summer course compleed. Sudens who complee a mahemaics course during he 0 summer session and anoher mahemaics course during he 0 school year are o ake he CS for he mahemaics 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

27 Par I: General Informaion Chaper I.7 Assignmen of ess course aken during he school year. For example, a suden who compleed an Algebra I course during summer school and will complee a Geomery course by he end of he 0 school year will ake he CS for Geomery. Sudens in schools wih block schedules who will complee only one mahemaics course during he fall or spring block will ake he mahemaics CS for ha course. Sudens in grades nine hrough eleven who will complee more han one mahemaics course ha is aligned o he blueprins for an EOC mahemaics CS (such as Geomery and Algebra II) during he school year will ake only one EOC mahemaics CS as deermined by he disric SAR coordinaor and he school s mahemaics deparmen chair. Sudens in grades en and eleven will no ake a mahemaics CS if: hey are in he firs year of a muliyear Algebra I course; or hey are aking a Business Mahemaics course or a general mahemaics course; or hey are aking no mahemaics course (unless hey are eligible o ake he CS for Summaive High School Mahemaics). Sudens will reake an EOC mahemaics CS if hey compleed a course during he previous school year and ook he appropriae es bu are now reaking he course during he 0 school year. Some Reminders for he California Mahemaics Modified Assessmen (CMA for Mahemaics) Sudens in grades hree hrough six who mee he eligibiliy crieria for he CMA for Mahemaics will ake only he CMA for gradelevel mahemaics conained in he grade-level muliple-choice es bookle. Sudens in grade seven who mee he eligibiliy crieria for he CMA for Mahemaics will ake he CMA for Mahemaics (Grade 7) unless hey mee he crieria for aking he CMA for Algebra I, ha is, if hey compleed an Algebra I course during he 0 summer session or will complee he course during he 0 school year. Sudens in grade seven may no ake he CMA for Geomery. Sudens in grades eigh hrough eleven will ake he CMA for Algebra I if hey mee he eligibiliy crieria for he CMA and he crieria for aking an Algebra I es, ha is, if hey compleed an Algebra I course in he 0 summer session or will complee i during he 0 school year. Sudens in grades eigh hrough eleven will ake he CMA for Geomery if hey mee he eligibiliy crieria for he CMA and he crieria for aking a Geomery es, ha is, if hey compleed a Geomery course in he 0 summer session or will complee i during he 0 school year. Because all sudens in grades eigh and nine mus ake a mahemaics es wheher or no hey are enrolled in a mahemaics course, sudens who mee he eligibiliy crieria for he CMA for Mahemaics bu no he crieria for he CMA for Algebra I or Geomery will ake he CS for General Mahemaics. Sudens in grades eigh hrough eleven who are no eligible o ake he CMA for Algebra I or Geomery will ake he mahemaics CS for which hey are eligible. he CMA for Algebra I or Geomery may be ordered separaely for a suden if he Algebra I or Geomery es is he only CMA he suden will ake. Some Reminders for he Sandards-based ess in Spanish: Mahemaics (SS for Mahemaics) Eligible English learners in grades wo hrough six will ake he SS for grade-level mahemaics conained in he grade-level muliple-choice es bookle. Eligible English learners in grade seven will ake he SS for Algebra I if hey mee he crieria for aking he CS or CMA for Algebra I, ha is, if hey compleed an Algebra I course in he 0 summer session or will complee i during he 0 school year. All oher eligible English learners in grade seven will ake he SS for Mahemaics (Grade 7). hese sudens will also ake he mahemaics CS or CMA for which hey are eligible. Eligible English learners in grades eigh hrough eleven will ake he SS for Algebra I if hey mee he crieria for aking he CS or CMA for Algebra I, ha is, if hey compleed an Algebra I course in he 0 summer session or will complee i during he 0 school year. hese sudens will also ake he CS or CMA for Algebra I. Eligible English learners in grades eigh hrough eleven will ake he SS for Geomery if hey mee he crieria for aking he CS or CMA for Geomery, ha is, if hey compleed a Geomery course in he 0 summer session or will complee i during he 0 school year. hese sudens will also ake he CS or CMA for Geomery. January 0 Disric and es Sie Coordinaor Manual 7 Copyrigh 0 by he California Deparmen of Educaion

28 Par I: General Informaion Chaper I.7 Assignmen of ess California Science ess More deails regarding requiremens for assigning he CSs for end-of-course science and he sudens required o ake hose ess can be found in Appendix D on page 8, Mahemaics, Science, and Hisory Social Science Sandards ess. Some Reminders for he California Science Sandards ess (CSs for Science) Sudens in grades five and eigh will ake he grade-level science CS conained in he gradelevel muliple-choice es bookle. Sudens in grade en will ake he CS for Life Science conained in he grade-level muliplechoice es bookle. Noe: Sudens in grade en also will ake an EOC science CS if hey compleed an applicable science course in he 0 summer session or will complee he course during he 0 school year. Sudens in grades nine, en, and eleven will ake an EOC science CS only if hey compleed an applicable science course in he 0 summer session or will complee he course during he 0 school year. Sudens in hree-semeser or wo-year science courses are no o ake he EOC CS for he course unil hey have compleed he course or are in he las semeser of he course. For example, sudens aking a wo-year Chemisry course will no ake he CS for Chemisry unil hey have compleed or are in he fourh semeser of he course. Sudens in a hree-semeser Biology course will no ake he CS for Biology unil hey have compleed he course or are in he hird semeser of he course. Sudens who compleed an applicable science course during he 0 summer session and who are no aking a science course during he school year will ake he EOC science CS for he summer course compleed. Sudens who complee an applicable science course during he 0 summer session and anoher applicable science course during he 0 school year are o ake he CS for he science course aken during he school year. For example, a suden who compleed a Biology course during summer school and will complee a Chemisry course by he end of he 0 school year will ake he CS for Chemisry. Sudens in schools wih block schedules who will complee only one science course during he fall or spring block are o ake he EOC science CS for ha course. Sudens in grades nine hrough eleven who will complee more han one science course ha is aligned o he blueprins for an EOC science CS (such as Chemisry and Physics) during he school year will ake only one EOC science CS as deermined by he disric SAR coordinaor and he school s science deparmen chair. CS blueprins are linked on he CDE Web page a hp:// Sudens will reake an EOC science CS if: hey compleed a course during he previous school year and ook he appropriae es bu are now reaking he same course during he 0 school year. hey compleed an advanced placemen (AP) science course afer already having compleed he sandards-based science course. For example, a suden who compleed a Biology course and ook he CS for Biology in one year could ake an AP Biology course and reake he CS for Biology in anoher year. hey compleed a science course during he previous school year and ook he appropriae es bu are now aking a relaed course. ake, for example, a suden who compleed a Biology course and ook he CS for Biology las year. his year, he suden will complee a relaed course, such as Physiology, and he course conen closely aligns wih he blueprin for he CS for Biology. All sudens wihin a given course in he disric will ake he same science CS. Some Reminders for he California Science Modified Assessmen (CMA for Science) Sudens in grades five and eigh will ake he grade-level science CMA if hey mee he eligibiliy crieria. Sudens in grade en will ake he CMA for Life Science if hey mee he eligibiliy crieria. Noe: Sudens in grade en also will ake EOC science CSs if hey compleed an applicable science course in he 0 summer session or will complee he course during he 0 school year. 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

29 Par I: General Informaion Chaper I.7 Assignmen of ess California Hisory Social Science Sandards ess More deails regarding requiremens for assigning he EOC hisory social science CS and he sudens who are required o ake ha es may be found in Appendix D on page 8, Mahemaics, Science, and Hisory Social Science Sandards ess. All sudens in grade eigh will ake he gradelevel CS for Hisory Social Science conained in he grade-level muliple-choice es bookle. All sudens in grade eleven will ake he CS for U.S. Hisory conained in he grade-level EAP EAP English Sudens aking he CS for ELA (Grade ) may op o ake he CSU and CCC s Early Assessmen of Readiness for College English by: Responding o muliple-choice es quesions locaed a he end of he CS for ELA (Grade ); and aking he EAP essay (Order one essay per suden aking he CS for ELA [Grade ].) muliple-choice es bookle. Sudens who mee he crieria described in he nex bulle also will ake he EOC CS for World Hisory. Sudens in grades nine, en, and eleven will ake he EOC CS for World Hisory only if hey compleed a World Hisory course in he 0 summer session or will complee he course during he 0 school year. A suden will reake he CS for World Hisory if he suden compleed he course during he previous school year and ook he appropriae es bu is reaking he course during he 0 school year. EAP Mahemaics Sudens in grade eleven who ake he CS for Algebra II or Summaive High School Mahemaics may op o ake he CSU and CCC s Early Assessmen of Readiness for College Mahemaics by compleing one of hose CSs and responding o muliple-choice es iems locaed a he end of he EOC mahemaics CS es bookle. January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion

30 Par I: General Informaion Chaper I.8 esing Maerials Chaper I.8 esing Maerials Maerials o Be Provided by he Disric or School Do no use answer documens, DFAs, or any oher es maerials from a previous year. wo No. pencils wih erasers for each suden (plus exras) Scrach paper for he mahemaics and science ess scrach paper may be lined, unlined, or graph paper. Used scrach paper is secure and mus be reurned o he SAR es sie coordinaor. Scrach paper may no be used for he ELA or hisory social science ess. esing Do No Disurb signs SAR Maerials o Be Provided by he esing Conracor If he school disric is using he opional Pre-ID service, he following maerials will be packaged by school, delivery name/code, or grade: CS and SS es bookles (grades wo and hree) CMA es bookles (grade hree) CS, CMA, and SS es bookles (grades four hrough eleven) CS/CMA answer documens (grades four hrough seven) CS Wriing Promp and Response Bookles (grades four and seven) CMA Wriing Promp and Response Bookles (grades four and seven) CS answer documens (grades eigh hrough eleven) CMA answer documens (grades eigh hrough eleven) CAPA answer documens SS answer documens (grades four hrough eleven) Card sock rulers (CS, grade wo; SS, grades wo and five) EAP Essay Maerials o Be Provided by he esing Conracor o paricipae in he EAP, sudens mus respond o an addiional muliple-choice es iems a he end of he CS for ELA (Grade ) and an addiional muliple-choice es iems a he end of he CS for Algebra II or he CS for Summaive High School Mahemaics (as well as responding o he CS muliple-choice iems). In addiion, for he EAP in English, sudens in grade eleven mus wrie an essay. he EAP essay maerials will be packaged in separae carons and delivered o he school disric offices by he end of February 0. es sies will receive he same number of essays as hey do es bookles for he CS for ELA (Grade ). Manipulaives for he CAPA disric SAR coordinaors should go o hp:// capa.hml o verify he CAPA version assigned o he school disric and he manipulaives required for each version and level. he required manipulaives are generally available in special educaion classrooms. If addiional manipulaives are needed, hey are generally available hrough educaional supply sores or companies. Direcions for Adminisraion CAPA Examiner s Manual CAPA simulus cards (which are also available for download from hp:// capa.hml) Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session sign maser Maser File Shee SGID shees Scorable Maerials Freigh Ki blue (wriing) and orange (muliple choice) Nonscorable Maerials Freigh Ki red (wriing) and green (muliple choice) Paper bands Packing lis Disric SAR coordinaors should see able 8 and able for deailed liss of wriing and muliple-choice maerials. es sie coordinaors should see able 8 and able 0 for deailed liss of wriing and muliple-choice maerials. EAP essay esing maerials include he following: Essay Promp Bookles Essay Response Bookles Pre-ID or blank Direcions for Adminisraion of he EAP Essay SGID shees Disric and es Sie Scorable Freigh Kis (in magena envelopes wih pink checkliss) Disric and es Sie Nonscorable Freigh Kis (in yellow envelopes wih yellow checkliss) EAP Maser File Shee 0 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

31 Chaper I.9 esing Accommodaions Using esing Variaions, Accommodaions, and Modificaions Par I: General Informaion Chaper I.9 esing Accommodaions Allowable es variaions, accommodaions, and modificaions for adminisraion of California saewide assessmens are provided in Appendix E on page 86 of his manual and are also linked on he CDE Web page a hp:// here are wo documens. Marix includes variaions, accommodaions, and modificaions for he CSs, CMA (variaions and accommodaions only), and SS. Marix includes variaions available for esing English learners on he CSs and he CMA here are no English learner es variaions for sudens aking he SS because hose ess are adminisered in Spanish. Because examiners may adap he CAPA on he basis of he sudens insrucion mode, accommodaions and modificaions do no apply o he CAPA. he decision o allow a suden o use a paricular variaion, accommodaion, or modificaion should be made on an individual basis and should ake ino consideraion he needs of he suden and wheher he suden rouinely receives he variaion, accommodaion, or modificaion in classroom insrucion. IEP eams need o decide wha is bes for making ess accessible o each child. es adminisraion variaions and accommodaions do no resul in changes o he sudens scores for es repor summaries, API, or AYP calculaions. Scores for sudens esed wih modificaions are couned as far below basic only for es repor summaries and API calculaions and as no esed for AYP calculaions he suden receives an individual SAR Suden Repor wih his or her acual score. Any accommodaions or modificaions ha are o be used for esing mus mach hose regularly used for classroom insrucion and mus be specified in he suden s IEP or Secion 0 plan. For he CSs and CMA, insrucions given orally by he es examiner before or afer a es may be signed for a suden wih a hearing impairmen or ranslaed ino he primary language for an English learner. Direcions in SAY boxes ha he es examiner may sign or may ranslae are marked wih a in he Direcions for Adminisraion for each es. Cues and direcions for he CAPA may be ranslaed. Direcions in he SAY boxes in he Direcions for Adminisraion of he SS are already ranslaed ino Spanish. Afer esing, es examiners are o mark Secion A on sudens answer documens for he specific accommodaions and/or modificaions sudens wih IEPs or Secion 0 plans use on each es. Only accommodaions and/or modificaions ha are acually used during esing should be marked. If a suden is provided an accommodaion and/or modificaion bu demonsraively indicaes ha he or she does no wan o use i, es examiners are o mark opion X in Secion A. he use of esing variaions for English learners is o be marked in Secion A on CS and CMA es bookles and answer documens. Special Versions of esing Maerials Braille and large-prin versions of es maerials are available as esing accommodaions for sudens wih visual impairmens. All CS and CMA braille ess available in grades hree hrough eleven are provided in conraced braille. ranscripions of he CSs for grade wo and all grades for he SS are available only in unconraced braille. Large-prin versions of es bookles are available for all CS, CMA, and SS ess. January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

32 Par I: General Informaion Chaper I.0 SAR Program Forms Chaper I.0 SAR Program Forms Forms a a Glance able 7, below, briefly describes he forms ha disric and/or es sie coordinaors mus complee. See he referenced appendix or Web address for a sample of he form. able 7. Forms a a Glance Form When o complee Purpose Wha o do wih form Before esing SAR es Securiy Carefully and compleely SAR disric and es sie he disric SAR coordinaor Agreemen read and sign before receiving coordinaors acknowledge mus submi he signed form o Appendix B any SAR Program esing agreemen o mainain SAR AC. maerials. he securiy of all esing hp:// es sie coordinaors mus submi maerials. he signed forms o he disric SAR coordinaor. Forms should be filed and kep for a leas one year. SAR es Securiy Carefully and compleely read All persons having access o he es sie coordinaors are o Affidavi and sign before receiving or SAR Program maerials, deliver he signed forms o he Appendix B handling any SAR Program including es examiners, disric SAR coordinaor. esing maerials. procors, scribes, and anyone he disric SAR coordinaor files hp:// else handling he maerials, forms a he disric office. mus sign an affidavi, agreeing Forms should be kep for a leas o keep maerials secure and one year. follow all program direcions. Demographic Fields o Compleed by he disric his form is used as a keying he disric SAR coordinaor Be Hand-Marked on SAR coordinaor o submi documen o inform SAR prepares and faxes his form 0 SAR Answer before saring Pre-ID AC of fields o be lef blank o SAR AC prior o he Documens or Enered in Pre-ID ha will be hand- submission of he school disric s During Exended marked or enered during Pre-ID file and disribues i o es Pre-ID Daa he exended Pre-ID daa sie coordinaors. Correcions form correcions process during es A copy should be filed in he (Opional) adminisraion. disric SAR file. Appendix F Afer Pre-ID, he form is used o inform es sie coordinaors hp:// of suden informaion ha mus be hand-marked on answer documens or enered during exended Pre-ID daa correcions. During esing Invenory Conrol Complee as maerials are hese forms rack he he disric SAR coordinaor Spreadshee Disric disribued o schools/es disribuion and reurn of all sends hese forms o each es sie (Opional) sies from he school disric secure maerials received in when addiional maerials are overage. he school disric and are disribued from he school disric hp:// used o verify ha es overage. sies reurn all maerials A copy should be filed wih school received hrough original and disric records. supplemenal shipmens. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

33 able 7. Forms a a Glance (coninued) Par I: General Informaion Chaper I.0 SAR Program Forms Form When o complee Purpose Wha o do wih form Invenory Conrol Complee as esing maerials hese forms are used o rack he es sie coordinaor reains Spreadshee es are assembled for each es he disribuion and reurn hese forms unil afer verificaion Sies examiner. of all esing maerials o and ha all secure maerials received (Opional) hp:// Also use o log maerials ou and in from es examiners each day of esing. from es examiners. a he es sie have been packaged and reurned o he disric SAR coordinaor and he disric SAR coordinaor receives verificaion ha he esing conracor has received all secure maerials from he es sie. es Sie Absence Complee during or es examiners complee and he es sie coordinaor reains racking Form immediaely afer ess are reurn his form o he es his form unil makeup esing is (Opional) adminisered. sie coordinaor o documen compleed. sudens who require makeup I is advisable o file he form hp:// esing. wih he school/es sie s SAR documens unil afer repors have been received. es Sie racking of Complee when Schools/es sies are required he es sie coordinaor complees Significan Medical documenaion from a o have documenaion his form and reains i in he Emergencies licensed physician is received from a licensed physician school/es sie s SAR files. (Opional) ha saes ha a suden is for any suden who is no no o be esed because of a adminisered a CS, CMA, hp:// significan medical emergency. CAPA, or SS because of an acual medical emergency. Afer esing School and Grade Complee when bundling his form idenifies groups of he es sie coordinaor places Idenificaion Shee answer documens for scoring. scorable answer documens he original of each compleed (SGID Header and ensures ha all documens form on he appropriae group of Shees ) are accouned for during scorable documens for he es Appendix G processing and scoring. sie. he SGID is used o repor all he disric SAR coordinaor insrucional maerials used in places he original of each grades wo hrough eigh. compleed form on each he SGID is also used o grade-level group of scorable verify ha schools/es sies documens submied for NPSs. will receive score repors for Copies should be reained for he all sudens esed. school s/es sie s and disric s records. See page for more deails abou compleing SGIDs. January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

34 Par I: General Informaion Chaper I.0 SAR Program Forms able 7. Forms a a Glance (coninued) Form When o complee Purpose Wha o do wih form Maser File Shee Complee when preparing his shee is used o ensure ha all he es sie coordinaor eners he Appendix G scorable maerials for packing and shipping o he SAR Scoring Cener. groups of scorable es bookles and answer documens are received a he SAR Scoring Cener and ha each group includes he correc number of es bookles and answer documens. number of ses of documens o be scored and he oal number of documens o be scored (he sum of he numbers enered in he Number of Documens boxes from all SGIDs in he shipmen), and hen places he original aop all scorable documens for he school/es sie. Copies should be reained for school/es sie and disric records. 0 Sandardized Complee when preparing his form idenifies he elecronic he disric SAR coordinaor esing and Reporing carons of scorable forma in which he school disric places he original on op of he Reques for Suden maerials o ship o he wans o receive he Suden Daa scorable maerials in Disric Daa File and SAR Scoring Cener. File. Box. Addiional Repors his form also idenifies any he form should be faxed along ( Processing Form ) addiional repors he school wih a purchase order (required Appendix H disric is ordering. only if addiional repors are hp:// being ordered) o SAR AC a , and a copy should be reained for he school disric s files. Reurn Address Labels Complee immediaely afer hese labels ensure ha maerials he es sie coordinaor places (no sampled) packing boxes for shipping are reurned o he correc ceners labels on boxes. o he SAR Scoring and and ha hey can be correcly Processing Ceners. logged and accouned for afer Scorable Nonscorable he es sie coordinaor receip. Muliple choice complees school sie informaion on each label, documens misakenly packed in he Scorable es bookles and answer orange green including SCH: BOX of boxes for nonscorable maerials will Wriing (grades and 7) informaion. no be rerieved and rescored. he disric SAR blue red coordinaor complees he disric informaion ( OAL SHIPMEN EAP maerials magena yellow FROM HIS DISRIC ) on each label and marks box number/oal number (for example, Box of ) on each box. Before, During, and/or Afer esing SAR Program Complee afer verifying his form is used o horoughly he disric SAR coordinaor Irregulariy Repor ha an irregulariy has documen a repored esing faxes or s he compleed Appendix C occurred. irregulariy and any resulan form o he CDE s SAR Program acions ha may have been aken. Uni a sarirreg@cde.ca.gov or hp:// fax o SAR Program es Adminisraion Inciden Repor Appendix C hp:// Complee afer receiving noificaion of a es adminisraion inciden. his form is used o horoughly documen a siuaion ha does no conform o he insrucions saed in DFAs and he Disric and es Sie Coordinaor Manual. he disric SAR coordinaor is advised o keep he compleed form in his or her files. Do no send his form o he CDE. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

35 Par I: General Informaion Chaper I.0 SAR Program Forms Compleing SGID Shees es sie coordinaors complee an SGID shee and place i on op of each se of es bookles or answer documens o be scored. An SGID shee mus be filled ou for each grade and each es aken by sudens in ha grade level. he informaion on he SGID akes precedence over wha was submied for Pre-ID for he school. he SGID shee is sampled in Appendix G on page 9. SGID: Side Prin he informaion requesed in he box in he upper righ-hand corner, complee he informaion in oher secions, and mark he corresponding circles, as applicable: Disric School disric or independenly esing charer school name where he school/es sie is locaed or school disric ha assigned he sudens o NPSs School Name of he school/es sie or NPS Grade Grade level of es bookles or answer documens under his SGID; leave blank for he CAPA es Dae(s) Dae esing began a he school eacher, Counselor, or Group Only if documens are being submied by eacher/group or for a specific NPS Oher SGID fields Mark hese secions using he following guidelines: ype of es Mark he circle for CSs and CMA (applies o wriing and muliplechoice ess), CAPA, or SS. Grade For CS/CMA and SS documens, mark he circle for he grade level in which he sudens are enrolled. Leave his secion blank for CAPA. Number of Documens Ener and mark he number of documens in he se. his number includes he number of answer documens for sudens esed plus he number of answer documens wih only demographic informaion for sudens no esed. For he grade hree CS/CMA, his is he number of CS for Grade es bookles plus he number of CMA for Grade es bookles. For grades eigh, nine, en, and eleven, his is he number of CS answer documens plus CMA answer documens. esing Sar Dae Ener and mark he monh and day of he firs dae of esing for he documens in he se. School Name he school name is preprined on he SGID shees provided wih he school/es sie maerials. If using a blank SGID, prin he school name (lef jusified) in he boxes and mark he corresponding circle under each leer of he school name. Leave a space beween each word and mark he empy circle a he op of he column below he space. School Code he school code is preprined on he SGID shees provided wih he school/es sie maerials. If using a blank SGID, ener he school code in he boxes and mark he corresponding circle under each number. Use as he school code for NPSs. For SS Only Mark he circle ha bes describes when he SS was adminisered in relaion o he CSs (before, afer, or concurrenly). SGID: Side Mark he circles for he following: Insrucional Maerials he es sie coordinaor is o complee his secion on one SGID for each grade level, wo hrough eigh. he Key for Coding Insrucional Maerials is in Appendix I on page 98. Use he circle in he key assigned o Oher, no lised if he maerial used by he grade is no included in he key. Leave his secion blank for he grades four and seven wriing ess and for grades nine, en, and eleven. For grades wo hrough eigh, place he SGID shee ha has he Insrucional Maerials Survey informaion on he op sack of answer documens for he appropriae grade. eacher, Counselor, or Group Name (Opional) Prin he name or names (lef jusified) and mark he corresponding circle under each leer. If he same eacher is responsible for boh ELA and mahemaics, ener and mark he eacher s name only once, in he English Language Ars secion on he lef. Period or Group Code (Opional) Complee only if insruced o do so by he disric SAR coordinaor. he codes in he previous wo bulles would help sor repors by period, eacher, counselor, or group name. January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

36 Par I: General Informaion Chaper I.0 SAR Program Forms Addiional SGID Uses Grades four and seven wriing ess Only he fron of an SGID is o be compleed for each se of bookles he school/es sie is submiing for scoring. CAPA Only he fron of an SGID is o be compleed before being placed on op of he se of all CAPA answer documens for he school/es sie. CS muliple-choice es bookles (grades wo and hree), CMA muliple-choice es bookles (grade hree), CS/CMA answer documens (grades four hrough seven), and CS and CMA answer documens (grades eigh hrough eleven) CS and CMA es bookles and answer documens should be bundled ogeher by grade. Grade-level maerials may be sored by eacher o fi wihin he paper bands. SS muliple-choice es bookles (grades wo and hree) and answer documens (grades four hrough eleven) Use a separae SGID for each grade level of sudens aking he SS. NPSs Use a separae SGID for each grade for special educaion sudens who are receiving insrucion a an NPS. For special educaion sudens who are receiving insrucion a an NPS, use he assigned code, , in he School Code secion. 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

37 Par II Insrucions for Disric SAR Coordinaors

38 Par II: Insrucions for Disric SAR Coordinaors Chaper II. General Preparaion for he SAR Adminisraion Insrucions for Disric SAR Coordinaors Chaper II. General Preparaion for he SAR Adminisraion he disric SAR coordinaor is he conac person for all es sie coordinaors and school adminisraors and for all SAR-relaed communicaions for he school disric. In general, he disric SAR coordinaor is also responsible for he following asks: Securing esing maerials upon receip Disribuing esing maerials o schools racking he maerials Answering quesions from es sie coordinaors Receiving scorable and nonscorable maerials from schools afer an adminisraion Reurning he maerials o he SAR conracor for processing Carefully read all maerials ha you receive and conac he CDE or your SAR AC represenaive as appropriae wih quesions you have relaed o he SAR Program or he es adminisraion. Conac numbers are lised on he inside fron cover of his manual. Review SAR Program Securiy and Regulaions Review CCR secions and undersand he definiions, esing requiremens, coordinaor responsibiliies, and scheduling informaion included in hem. he regulaions are linked on he CDE Web page a hp:// g/sr/admin.asp. Review he SAR Securiy Agreemen and make sure ha you undersand your obligaions relaed o es securiy. Develop processes for saff o follow o ensure he securiy of SAR maerials when maerials are in heir possession. Prepare he School Disric esing Schedule Prepare a school disric esing schedule ha includes he dae and ime each es and es par are o be adminisered in every school in he disric. If he school disric does no use a disricwide schedule, have es sie coordinaors prepare he esing schedules for each sie and submi hem o he school disric office before esing begins. he adminisraion windows for he CMA (grades hree hrough eleven), CAPA, and SS (grades wo hrough eleven) are he same as he CS adminisraion window. here is no requiremen ha ess for paricular subjecs or esing programs (CS, CMA, CAPA, SS) be adminisered in a specific order. However, es pars mus be adminisered sequenially (for example, par of he CS for ELA followed by par of he CS for ELA). Addiionally, he deerminaion of wheher o adminiser he SS before, concurrenly wih, or afer he CSs/CMA is o be made locally. All regular and makeup esing mus be compleed wihin he -day esing window. Generally, esing can be compleed wihin a wo-week period. If he school disric has high schools on block schedules, i is advisable o schedule he mahemaics, science, and hisory social science end-of-course ess as close o he end of he -day window as possible. Coordinae esing for Sudens Assigned by he School Disric o Aend Nonpublic, Nonsecarian Schools School disrics are required o ener on he es bookle or answer documen he seven-digi code for he NPS in which he suden is enrolled. o find he code, go o he CDE Web page a hp:// and hen selec he radio buon o choose Nonpublic, Nonsecarian Schools. he disric SAR coordinaor is responsible for carrying ou he following duies: Work wih special educaion saff o idenify all NPSs o which he school disric has assigned sudens. Obain a signed SAR Securiy Agreemen from each NPS es sie coordinaor and rain he coordinaor on all es adminisraion requiremens, imelines, and procedures, including SAR securiy procedures. Se up he school disric s NPS es adminisraion window on he basis of he NPS school calendar, order maerials, and order pre-idenified suden answer documens or labels using he NPS s assigned code. Noes Answer documens for sudens assigned o NPSs for whom he school disric has received paren/ guardian exempions may be compleed wihin he school disric and no sen o he NPSs. hese mus be submied for scoring in Box of he school disric s scorable maerials wih all NPS scorable documens. he school disric is responsible for having all sudens esed, including hose assigned o NPSs ha are no in California. 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

39 Par II: Insrucions for Disric SAR Coordinaors Chaper II. General Preparaion for he SAR Adminisraion he disric SAR coordinaor may se up a unique adminisraion period (for example, 08) in he SAR Managemen Sysem for all NPSs in which he school disric has enrolled sudens or may add he NPS o an exising adminisraion if he NPS s esing window maches ha of an adminisraion wihin he school disric. For assisance wih his responsibiliy, conac your SAR AC represenaive a Noify all NPSs of he school disric s esing schedule. Prepare and Submi Pre-ID Files Check he SAR Managemen Sysem o verify when he school disric s Pre-ID files are o be submied o ES. Prepare or supervise he preparaion of he Pre-ID file using he Pre-ID file layou and descripions, which can be found in Appendix C of he 0 California Sandardized esing and Reporing Pre-ID and Exended Pre-ID Daa Correcions Insrucions Manual, which can be accessed a hp:// he disric SAR coordinaor is responsible for verifying ha he school disric s file is complee and includes correc daa. Complee he Demographic Fields o Be Hand- Marked on 0 SAR Answer Documens or Enered During Exended Pre-ID Daa Correcions form in Appendix F on page 9 of his manual and forward he form o SAR AC prior o submiing he school disric s Pre-ID file. his form can also be downloaded from he Web page a hp:// forms.hml or found in Appendix B of he manual for Pre-ID and exended Pre-ID daa correcions menioned in he previous checkbox iem. Submi he Pre-ID file o ES using he SAR Managemen Sysem. Pre-ID daa can be submied for use in prining supplemenal/lae labels up o seven days prior o he final day of esing in he adminisraion. Daa can be correced up o he final day of esing using he Exended Pre-ID Daa Correcions module on he SAR Managemen Sysem. See he school disric s es Admin Summary in he SAR Managemen Sysem for he cuoff dae for a es adminisraion. Aend a Pre-es Workshop or View a Pre-es Webcas for Disric SAR Coordinaors Pre-es workshops and a Webcas will highligh program and procedural changes. All disric SAR coordinaors are srongly encouraged o aend a workshop or view he Webcas. See he Web page a hp:// for daes and locaions. Workshops are offered a one norhern and one souhern California locaion wih videoconferences available for boh a specific locaions hroughou he sae. A Webcas will be presened for hose unable o aend a workshop or a videoconference. Download and review he workshop/webcas handous linked on he sares.org Workshops page a hp:// If you canno aend a workshop or a videoconference and you canno view he live Webcas, a link o he archived recording of he Webcas is available on he sares.org Workshops page a hp:// workshops.hml. Read Documens and Review raining Videos Read he 0 SAR Program documens, including he following: his manual he SAR es Securiy Agreemen, which describes he responsibiliies of, and procedures ha mus be followed by, disric and es sie coordinaors o proec he securiy of he es and es quesions he SAR es Securiy Affidavi, which describes he responsibiliies of, and procedures ha mus be followed by, es examiners o proec he securiy of he es and es quesions he grades four and seven wriing DFAs for he CS for Wriing and/or he CMA for Wriing (if he es adminisraion includes sudens in grades four and seven who will be aking he CMA for ELA) A CS DFA for a leas one grade level; if you choose he DFA for grade wo, review only he nonsecure version which can be accessed a hp:// A CMA DFA for a leas one grade level if he es adminisraion includes he CMA An SS DFA for a leas one grade level if he es adminisraion includes he SS; if you choose he DFA for grade wo, review only he nonsecure version which can be accessed a hp:// he CAPA Examiner s Manual Insrucions for Disric SAR Coordinaors January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion

40 Par II: Insrucions for Disric SAR Coordinaors Chaper II. General Preparaion for he SAR Adminisraion Insrucions for Disric SAR Coordinaors he es Examiner and es Sie Coordinaor raining videos and any video updaes ha are linked a hp://www. sares.org/insruc.hml Clarify any quesions you have abou he esing requiremens or procedures wih SAR AC and/or he CDE, as appropriae. Prepare and Conduc a Pre-es Workshop for All es Sie Coordinaors Formal, classroom-syle raining for SAR es sie coordinaors is encouraged. he raining should include a discussion of he responsibiliies and procedures described in his manual, a review of any informaion and insrucions ha are specific o he school disric, and a horough review of securiy procedures. he es Examiner and es Sie Coordinaor raining videos and any video updaes ha are linked a hp://www. sares.org/insruc.hml should be used during he raining. Because he conens of all California SAR es bookles are secure maerials unauhorized copying, sharing, or use of any California SAR es bookle or of any quesions wihin he bookle by anyone for any purpose or by any means is a violaion of copyrigh law es sie coordinaors should be insruced in he following bes pracices : Prohibi use of cell phones, cameras, and oher elecronic devices where SAR esing maerials are sored or SAR ess are adminisered. Preven es sie personnel or sudens from aking phoos (using a camera, cell phone, or any oher elecronic device) of es bookles, answer documens, or quesions wihin he bookles. es sie coordinaors or examiners should pos Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session signs so ha hey are clearly visible o all sudens. Disric SAR coordinaors will receive a maser copy of his sign in he coordinaor ki and may make copies o provide o es sies. he sign will also be available for download a hp:// Preven es sie personnel or sudens from copying, for any purpose or by any means, any par of he es bookles or es quesions. Preven unauhorized use of any es quesions, pas or presen, excep for he released es quesions linked on he CDE Web page a hp:// sr/css0rq.asp or he sample quesions available on he Web sie a hp://www. sarsamplequesions.org/. raining should include, bu no be limied o, explanaions of he following: Responsibiliies of es sie coordinaors, es examiners, and procors Required ess for each grade Securiy forms requiremens (including compleion of he SAR es Securiy Agreemen and Affidavi) Emphasize ha sie coordinaors and anyone having access o secure esing maerials mus carefully and compleely read he SAR es Securiy Agreemen and/or Affidavi before signing i. he disric SAR coordinaor is o collec and file SAR es Securiy Agreemens and Affidavis compleed by es sie coordinaors, examiners, procors, and oher saff having access o secure maerials. Only he disric SAR coordinaor s own Securiy Agreemen and Affidavi are sen o SAR AC. Regulaions and special insrucions for he paricipaion of English learners, sudens wih Secion 0 plans, and sudens wih IEPs Using special versions, accommodaions, and modificaions and marking answer documens appropriaely Reviewing a DFA for a leas one grade level of all ess o be adminisered a he es sie for informaion abou wha es adminisraors are o do before, during, and afer esing; for grade wo, review only he nonsecure version which can be accessed a hp:// Marking he demographic pages of a es bookle (grades wo and hree) or answer documen (grades four hrough eleven) when he Pre-ID service was no used or when some daa were lef blank in Pre-ID files For hose documens, he demographic pages mus be marked for every suden, including sudens who are enrolled on he firs day of esing bu are no esed and sudens who enrolled afer he firs day of esing and are esed. 0 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

41 Par II: Insrucions for Disric SAR Coordinaors Chaper II. General Preparaion for he SAR Adminisraion Provide sie coordinaors wih a lis of he daa ha mus be marked on hose documens. he documens are o be submied wih he scorable maerials for he sudens classes or grade levels. Arranging for esing locaions (rooms) and addiional procors, as required raining es examiners hrough he use of he es Examiner and es Sie Coordinaor raining videos and any video updaes ha are linked a hp:// hml Adhering o he esablished esing schedule Referring o he las appendix in he DFA for each es adminisered for informaion abou preparing answer documens and/or es bookles for scoring Packaging and reurning all esing maerials o he school disric Disric SAR coordinaors may use such maerials as he Iems and Esimaed ime Chars (Appendix J on page 0) and he SAR regulaions (posed on he CDE Web page under SAR Regulaions a hp:// g/sr/admin.asp) when preparing workshops. Prepare Invenory Conrol Spreadshees o rack he Disribuion of Maerials from School Disric Overage he following are brief insrucions for using he Disric Invenory Conrol spreadshee o rack esing maerials. he school disric may use he spreadshee provided or may choose anoher mehod for racking esing maerials.. Download he Disric Invenory Conrol spreadshee from hp:// forms.hml.. Open he Disric Invenory Conrol spreadshee in Microsof Excel.. Selec he appropriae ab a he boom of he Excel screen.. Ener he school disric name.. Ener he adminisraion. 6. Ener he name of he school/es sie receiving maerials. 7. Ener he number of each ype of documen delivered o he school/es sie in he appropriae columns. 8. Repea seps hrough 7 for all schools. Insrucions for Disric SAR Coordinaors January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

42 Par II: Insrucions for Disric SAR Coordinaors Chaper II. Wriing ess Chaper II. Wriing ess Insrucions for Disric SAR Coordinaors Imporan No suden in a school, rack, or program in session on March may ake he May wriing es. If a suden is absen in March when he es is given, he suden will have no wriing es score. Wriing Promp and Response Bookles daed March, 0, ha are received for scoring afer April 6, 0, will no be scored. Background A wriing componen is included in boh he CS and he CMA ess for ELA in grades four and seven. Sudens who ake he muliple-choice CS for ELA will ake he CS for Wriing; sudens who ake he muliple-choice CMA for ELA will ake he CMA for Wriing. es Daes he California Wriing Sandards ess and he California Modified Wriing Sandards ess will be adminisered on he following daes: March, wih makeup on March 6, for all schools, racks, and programs in session on March. May 7, wih makeup on May 8, for schools, racks, and programs no in session on March. esing Maerials Do no use any maerials from a previous year. Non Pre-ID response bookles for he CS for Wriing are delivered in packages of 0s and s. Non Pre-ID response bookles for he CMA for Wriing are delivered as s and singles. If he school disric is using he opional Pre-ID service, pre-idenified wriing response bookles are packaged by delivery name/code and school. he overage (no pre-idenified bookles) will be packaged in 0s and s for he CS for Wriing and in s and singles for he CMA for Wriing. DFAs for he CS for Wriing are delivered in packages of s or as single copies. One DFA is provided for every 0 response bookles or fracion hereof. able 8. esing Maerials, Wriing Adminisraion esing Maerials Grades Four and Seven Pre-ID labels CS Wriing Promp and Response Bookles packages of 0s and s CMA Wriing Promp and Response Bookles packages of s and singles California Wriing Sandards es Grades and 7 Direcions for Adminisraion packages of s and singles California Modified Wriing Sandards es Grades and 7 Direcions for Adminisraion singles Manual informaion shee Maerial Receip Acknowledgemen Repor Overage percen above original order for disrics, 0 percen above original order for schools Disric Coordinaor Ki (one each, DFAs) Maser File Shees SGID shees Paper bands Scorable Maerial Freigh Ki blue Nonscorable Maerial Freigh Ki red Shipmen Separae shipmen Boxes marked for schools Boxes marked for schools Boxes marked for schools Boxes marked for schools Box School Box Disric Box School, disric Box Disric Box School, disric Box School, disric Box School, disric Box School, disric Box School, disric Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

43 Par II: Insrucions for Disric SAR Coordinaors Chaper II. Wriing ess DFAs for he CMA for Wriing are delivered as singles. One DFA is provided for every 0 response bookles or fracion hereof. here are hree ypes of boxes he school disric receives. Box, for he school disric, conains adminisraion maerials and he school disric overage (which may exend ino addiional boxes). A separae Box, for each school, conains adminisraion maerials. Oher boxes, marked for schools, conain he acual suden and examiner esing maerials o be disribued by he school disric o is schools. able 8, on he previous page, liss wriing esing maerials bu does no include special formas (braille or large prin) ha can be ordered and are included wih he res of he requesed maerials in he shipmen. Supplemenal and Excessive Orders he only way a school disric may order addiional wriing response bookles or DFAs is o conac SAR AC a SAR AC will place he order. Orders for addiional maerials canno be placed unil wo days afer he Maerial Delivery Sar Dae lised in he school disric s es Admin Summary in he SAR Managemen Sysem. When placing an order for supplemenal maerials, provide SAR AC wih he following informaion: CDS code Quaniy School disric name Produc (response Grade bookles and so forh) If he school disric has placed an order for supplemenal/lae labels, a supplemenal order for addiional maerials, such as wriing response bookles, migh be necessary. Noe: School disrics will be charged for excess maerials ordered if less han 90 percen of he ordered maerials is used. Calculaed overage is no couned wih he ordered maerials. Maerials o Be Provided by he Disric or School wo No. pencils wih erasers for each suden (plus exras) esing Do No Disurb signs Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session signs es sie coordinaors or examiners should pos hese signs so ha hey are clearly visible o all sudens. Disric SAR coordinaors will receive a maser copy of his sign in he coordinaor ki and may make copies o provide o es sies. he sign will also be available for download a hp:// Maching Sudens Muliple-Choice and Wriing ess he following daa are used o mach sudens wriing and muliple-choice documens: SSID Gender Name (las, firs) School disric Birh dae School If response bookles are o be hand-marked, es sie coordinaors should mainain liss of hese daa and ensure ha he sudens muliple-choice and wriing documens are marked exacly he same o enable maching. Accommodaions and Modificaions General Use Sudens may use he accommodaions or modificaions specified in heir IEP or Secion 0 plan during he es. If sudens use accommodaions or modificaions for he CS for Wriing or accommodaions for he CMA for Wriing, es examiners are responsible for marking Secion A on he sudens Wriing Promp and Response Bookles immediaely afer esing. Only accommodaions and/or modificaions ha are acually used during esing should be marked. However, if a suden has an IEP or Secion 0 plan bu does no use any accommodaions or modificaions, he IEP or Secion 0 plan circle in Secion Aa mus sill be marked. Idenifying Allowable es variaions, accommodaions, and modificaions for adminisraion of California saewide assessmens are provided in Appendix E on page 86 (also available on he CDE Web page a hp:// Marix includes variaions, accommodaions, and modificaions for he CSs and variaions and accommodaions for he CMA. Hand or Arm Injuries Prior o esing If a suden injures a hand or arm prior o esing, is willing o complee he examinaion, and is able o si for he examinaion bu unable o wrie, he school may choose o evaluae he suden o deermine wheher he or she is eligible for a Secion 0 plan. If he school deermines ha a Secion 0 plan is appropriae, he school mus complee a Secion 0 plan ha includes specific informaion abou which accommodaions or modificaions he suden will use in compleion of his or her wriing es. he es examiner will be responsible for marking he appropriae circle(s) in Secion A afer esing. he following are possible accommodaions: Insrucions for Disric SAR Coordinaors January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

44 Par II: Insrucions for Disric SAR Coordinaors Chaper II. Wriing ess Insrucions for Disric SAR Coordinaors Use a scribe he suden dicaes his or her response, including all spelling and puncuaion, o he scribe. Use a compuer he suden keys in his or her response using word processing sofware wih spelling and grammar check ools urned off. Remember o prin ou he suden s work and prin he suden s name, school, and disric on he back of each page. Inser he pages inside he fron cover of he suden s Wriing Promp and Response Bookle. If he proper code is no marked in Secion A on he back cover of he response bookle, he suden s response will no be scored. Use a speech-o-ex converer he suden dicaes his or her response, including all spelling and puncuaion, o a speech-o-ex converer. Remember o prin ou he dicaion and prin he suden s name, school, and disric on he back of each page. Inser he pages inside he fron cover of he suden s Wriing Promp and Response Bookle. If he proper code is no marked in Secion A on he back cover of he response bookle, he suden s response will no be scored. esing Variaions for English Learners English learners aking he CSs or CMA may be esed using he esing variaions in Marix, Marix of es Variaions for Adminisraion of California Saewide Assessmens for English Learners, which is provided in Appendix E on page 90 (also available on he CDE Web page a hp:// If English learners use allowable es variaions, es examiners are responsible for marking Secion A on he sudens Wriing Promp and Response Bookles immediaely afer esing. Scribe Guidelines he SAR Program does no currenly have specific scribe guidelines. he California High School Exi Examinaion (CAHSEE) Scribe and Sign Language Guidelines, available in he CDE Web documen a documens/scribguidefeb0.doc, can be reviewed as an example of approved guidelines. Responsibiliies Before esing Manage es Securiy Receive and file SAR Securiy Affidavis from schools/es sies. (See Forms a a Glance on page.) Idenify a cenralized, secure, lockable area for soring esing maerials and noify oher appropriae saff of he locaion. Secure all maerials, which includes prevening unauhorized access and copying by anyone for any purpose or by any means. Coordinae Disribuion of esing Maerials Receive he school disric shipmen of maerials (February 9 6 or April 0). ake invenory of he shipmen o verify ha all carons were received for all school disric es sies and ha he school disric overage is complee; he disric SAR coordinaor is responsible for he securiy of all disric maerials including he school disric overage and mus accoun for all maerials before hey are reurned for scoring. Place a supplemenal order wih SAR AC ( ), if needed. Please noe ha school disrics will be charged for excessive orders as described on page. Reurn he Maerial Receip Acknowledgemen Repor o he esing conracor. Ship esing Maerials o Schools Complee invenory conrol spreadshees o rack he disribuion of maerials from he school disric overage o schools/es sies. Disribue esing maerials o all disric schools/es sies in such a way ha hey arrive no more han six and no fewer han wo working days before he firs day of esing. Send maerials o esing sies (February March or April 9 May ). Forward Pre-ID wriing response bookles o sudens new schools for sudens who ransferred wihin he school disric before esing begins. he suden s informaion can be updaed using he Exended Pre-ID Daa Correcions module of he SAR Managemen Sysem. he suden s informaion can also be hand-marked if he Pre-ID wriing response bookle is no used. Forward braille and large-prin esing maerials o sudens new schools for sudens who ransferred wihin he school disric before esing begins. Ship maerials o NPSs if he school disric has placed grades four and/or seven sudens wih IEPs a NPSs. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

45 Par II: Insrucions for Disric SAR Coordinaors Chaper II. Wriing ess Responsibiliies During esing Provide Assisance o es Sie Coordinaors as Needed If necessary, assis es sie coordinaors wih he handling of defecive es bookles by conacing SAR AC a and providing he code on he back of he Wriing Promp and Response Bookle. Responsibiliies Afer esing Collec and Inspec Maerials from es Sies Receive scorable and nonscorable maerials from es sie coordinaors by March 7 (for he March adminisraion) and May 9 (for he May adminisraion). Inspec a sample of he boxes colleced from schools, making sure ha: Response bookles were sacked in he correc order. SGID shees were filled ou properly. Response bookles were filled ou correcly. Scorable maerials were placed in a box wih a blue label and nonscorable maerials were placed in a box wih a red label. Repackage incorrecly packed maerials. Collec, Process, and Package Maerials from NPSs Receive scorable and nonscorable maerials Wriing Promp and Response Bookles, and so forh from NPSs. Ensure ha a wriing response bookle is submied for scoring for all sudens in grades four and seven assigned by he school disric o NPSs. Verify ha Secion on he back page of he wriing response bookle has a valid NPS code. Please noe ha is for use on SGIDs only and is no a valid code for his secion. Verify ha all demographic informaion has been compleed on he sudens bookles and ha any necessary codes have been marked in Secions A, A, and A. In secion Aa, he IEP and/or Secion 0 plan circle(s) mus be marked for each suden wih an IEP and/or Secion 0 plan even if he suden did no use any accommodaions or modificaions during esing. Variaions, accommodaions, and modificaions are lised on he inside back cover of all DFAs and his manual and are included in Appendix K on page, es Bookle and Answer Documen Codes for he CS, CMA, CAPA, and SS. Assis es sie coordinaors wih he handling of emergency siuaions ha disrup he es adminisraion. Receive repors of any esing irregulariies from es sie coordinaors. See Appendix C on page 79 for deails. See also he Allowable es Variaions, Accommodaions, and Modificaions in Appendix E on page 86 (also available on he CDE Web page a hp:// g/sa/). Marix includes variaions, accommodaions, and modificaions for he CSs and variaions and accommodaions for he CMA. Only accommodaions and/or modificaions ha a suden acually uses during esing should be marked. If a suden is provided an accommodaion and/or modificaion bu demonsraively indicaes ha he or she does no wan o use i, es examiners are o mark opion X in Secion A. Follow all seps for es sie coordinaors o prepare NPS esing maerials for reurn o he SAR Scoring and Processing Ceners. NPS scorable maerials for each grade in he school disric should be bundled under a single SGID wih as he school code. Prepare he School Disric s Shipmen Pu unused esing maerials wih he unused school disric overage. Separae carons of bookles o be scored (blue labels) from carons of nonscorable maerials (red labels); sor by school. Complee school disric informaion on blue reurn address labels. Number all carons of scorable maerials sequenially beginning wih he NPS caron(s). Complee school disric informaion on red reurn address labels. Number all carons of nonscorable maerials sequenially. Ensure ha all unused maerials in he school disric overage are included wih he nonscorable maerials, including unused maerials received from NPSs. Noe: If he school disric disribues bookles from he disric overage o es sies, he sies, no he school disric, are responsible for packaging he maerial for reurn. January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion Insrucions for Disric SAR Coordinaors

46 Par II: Insrucions for Disric SAR Coordinaors Chaper II. Wriing ess able 9. Wriing esing Maerials o Reurn School Disric Insrucions for Disric SAR Coordinaors Scorable Maerials Boxes wih Blue Labels Disric reurns o he SAR Scoring Cener, Iowa Ciy, Iowa Used Wriing Promp and Response Bookles Compleed SGID shees banded wih response bookles o be scored Compleed Wriing Maser File Shee Grades and 7 Wriing Componen Nonscorable Maerials o Reurn Boxes wih Red Labels Disric reurns o he SAR Processing Cener, Cedar Rapids, Iowa Damaged, unused, and voided response bookles Used and unused large-prin and braille bookles Prepare o ship all carons no laer han March for he March adminisraion or no laer han May for he May adminisraion. All scorable maerials mus be reurned in he same shipmen. Coordinae Shipping Deermine he designaed freigh carrier by reading he Insrucions for Reurn of Maerials in he freigh ki ha accompanied he shipmen of esing maerials received by he school disric. Aach he carrier labels o he boxes, ensuring ha he blue or red labels are compleely visible. Conac he freigh carrier whose elephone number is lised on he bill of lading or a he boom of he reurn carrier labels o schedule he pickup of maerials. Provide a conac name, number, address, pickup hours, and pickup locaion. Be presen or designae a person o be presen for pickup. Have all boxes placed in he appropriae pickup locaion. Confirm ha he maerials were picked up as scheduled. If hey were no, call SAR AC a o repor he delay. he disric SAR coordinaor is responsible for verifying ha he school disric shipmen has been picked up for reurn o he esing conracor. File copies of he shipping paperwork. Imporan Use only he freigh carrier assigned o you. Do no use anoher carrier or he U.S. mail o ship maerials. he addresses are on he blue and red labels. Pickup mus occur no laer han March for he March adminisraion or no laer han May for he May adminisraion. 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

47 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess Background he CSs are muliple-choice assessmens adminisered annually o California sudens in grades wo hrough eleven. he CMA is a muliplechoice assessmen adminisered insead of he CSs in cerain subjecs o sudens in grades hree hrough eleven who mee he eligibiliy crieria. he CAPA is adminisered o sudens wih significan cogniive disabiliies in grades wo hrough eleven. he SS is a muliple-choice assessmen adminisered o Spanish-speaking English learners in grades wo hrough eleven. Sudens who ake he SS mus also ake a CS and/or CMA appropriae o he suden s grade level. es Daes Disric SAR coordinaors se he schedules for muliple-choice CS, CMA, CAPA, and SS esing wihin a window based on days before and days afer he day on which 8 percen of he insrucional days have been compleed for he school year. Daes will vary by disric and school. All muliple-choice SAR ess mus be adminisered wihin his window. he disric SAR coordinaor provides informaion for each adminisraion period being used in he school disric when seing es adminisraion daes in he SAR Managemen Sysem. hose daes can be prined using he VIEW es Admin Summary funcion. esing Maerials Do no use any maerials from a previous year. Non Pre-ID maerials, including supplemenal orders and overage, are delivered in he quaniies indicaed in able 0. If he school disric is using he opional Pre- ID service, pre-idenified es bookles and answer documens are packaged by school, delivery name/ code, or grade. DFA quaniies are also shown in able 0. For he CSs and SS, one DFA is provided for every 0 es bookles or fracion hereof. For he CMA, one DFA is provided for every 0 es bookles or fracion hereof. A CAPA Examiner s Manual and simulus cards are delivered as a single package for he CAPA. One Examiner s Manual and se of simulus cards is provided for each examiner a he es sie who is o adminiser he CAPA. Simulus cards are also available for download on he CAPA Web page a hp:// disric SAR coordinaors may conac SAR AC for a password. esing maerials will be delivered as shown in able on he nex page and able on page 9. Mos maerials for sudens in grades wo hrough Insrucions for Disric SAR Coordinaors able 0. esing Maerial Packaging Quaniies es Maerial Grades Packaging CS DFAs s and singles CS es bookles 0s and s CS/CMA answer documens 7 0s and s CS answer documens 8 0s and s CMA DFAs singles CMA es bookles s and singles CMA answer documens 8 s and singles CAPA Examiner s Manual, simulus cards N/A singles CAPA answer documens N/A s and singles SS DFAs singles SS es bookles and answer documens s and singles January 0 Disric and es Sie Coordinaor Manual 7 Copyrigh 0 by he California Deparmen of Educaion

48 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess Insrucions for Disric SAR Coordinaors eleven aking he CAPA and SS and for sudens in grades hree hrough eleven aking he CMA are delivered a he same ime as CS muliple-choice maerials bu are in separae boxes. able liss CS, CMA, CAPA, and SS maerials. able, which shows he EAP essay maerials, is on page. he school disric receives hree ypes of boxes. Box, for he school disric, conains all esing maerials for a specific muliple-choice adminisraion (CSs, CMA, CAPA, SS) and he school disric overage, which may exend ino addiional boxes. he specific conens of he school disric s Box are lised in able and able. A separae Box, for each school, conains adminisraion maerials. Oher boxes, marked for schools, conain he acual suden and examiner esing maerials o be disribued by he school disric o is schools. he specific conens of he school s Box are also lised in able and able. Noe: able does no include special formas, such as braille or large prin, ha can be ordered and are included wih he res of he requesed maerials in he shipmen. able. SAR Muliple-Choice esing Maerials by Grade Level School Disric CS only CS/ CMA CMA only CAPA SS SAR esing Maerials Grade Levels Shipmen Pre-ID labels All Separae shipmen Card sock rulers Box School, disric CS machine-scorable es bookles and Boxes marked for schools CS grade-level es bookles,, 6, 7, 8, 9, 0, and Boxes marked for schools CS pracice ess,, and Boxes marked for schools CS pracice es Direcions for Adminisraion,, and Boxes marked for schools CS machine-scorable answer documens 8, 9, 0, and Boxes marked for schools Direcions for Adminisraion,,,, 6, 7, 8, and 9 Boxes marked for schools End-of-course mahemaics es bookles 7, 8, 9, 0, and Boxes marked for schools End-of-course science es bookles 9, 0, and Boxes marked for schools End-of-course hisory social science es bookles 9, 0, and Boxes marked for schools CS/CMA machine-scorable answer documens,, 6, and 7 Boxes marked for schools CMA machine-scorable es bookles Boxes marked for schools CMA grade-level es bookles,, 6, 7, 8, 9, 0, and Boxes marked for schools CMA machine-scorable answer documens 8, 9, 0, and Boxes marked for schools Direcions for Adminisraion,,, 6, 7, 8, and 9 Boxes marked for schools End-of-course mahemaics es bookles 7, 8, 9, 0, and Boxes marked for schools CAPA Examiner s Manuals and simulus cards (manual includes direcions for all CAPA levels) Boxes marked for schools CAPA machine-scorable answer documens Boxes marked for schools Card sock rulers and Boxes marked for schools SS machine-scorable es bookles and Boxes marked for schools SS grade-level es bookles,, 6, 7, 8, 9, 0, and Boxes marked for schools SS pracice ess,, and Boxes marked for schools SS pracice es Direcions for Adminisraion,, and Boxes marked for schools SS machine-scorable answer documens,, 6, 7, 8, 9, 0, and Boxes marked for schools Direcions for Adminisraion,,,, 6, 7, 8, and 9 Boxes marked for schools End-of-course mahemaics es bookles 7, 8, 9, 0, and Boxes marked for schools 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

49 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess he disric SAR coordinaor also receives adminisraive maerials ha are used for all SAR ess, as shown in able, below. Disric SAR Coordinaor Reurn Maerials Supplemenal and Excessive Orders he only way a school disric may order addiional es bookles, answer documens, or DFAs is o conac SAR AC a SAR AC will place he order. Orders for addiional maerials canno be placed unil wo days afer he Maerial Delivery Sar Dae lised in he disric s es Admin Summary in he SAR Managemen Sysem. When placing an order for supplemenal maerials, provide SAR AC wih he following informaion: CDS code Produc (es bookles, School disric name answer documens, Grade and so forh) Quaniy If he school disric has placed an order for supplemenal/lae labels, a supplemenal order for maerials, such as blank answer documens and es bookles, migh be necessary. Noe: School disrics will be charged for excessive maerials ordered if less han 90 percen of he ordered maerials is used. Overage is no couned wih he ordered maerials. Maerials o Be Provided by he Disric or School wo No. pencils wih erasers for each suden (plus exras) Scrach paper for he mahemaics and science ess scrach paper may be lined, unlined, or graph paper. Used scrach paper is secure and mus be reurned o he SAR es sie coordinaor. Scrach paper may no be used for he ELA or hisory social science ess. esing Do No Disurb signs Unauhorized Elecronic Devices May No Be able. SAR Maerials for Disric SAR Coordinaor SAR esing Maerials Disric Coordinaor Ki (one each, all DFAs) Unauhorized Elecronic Devices May No Be Used sign maser Manual informaion shee Processing form Maerial Receip Acknowledgemen Repor Overage percen above original order for disrics, 0 percen above original order for schools SGID shees Scorable Maerial Freigh Ki orange Nonscorable Maerial Freigh Ki green Maser File Shees Paper bands Disric SAR coordinaors and es sie coordinaors also receive disric and/or school/es sie packing liss. Shipmen Box Disric Box Disric Box School Box Disric Box Disric Box School, disric Box School, disric Box School, disric Box School, disric Box School, disric Box School, disric Used a Any ime During he esing Session signs es sie coordinaors or examiners should pos hese signs so ha hey are clearly visible o all sudens. Disric SAR coordinaors will receive a maser copy of his sign in he coordinaor ki and may make copies o provide o es sies. he sign will also be available for download a hp:// Manipulaives for he CAPA disric SAR coordinaors should go o hp:// org/capa.hml o verify he CAPA version assigned o he school disric and he required manipulaives for each version and level. he required manipulaives generally are available in special educaion classrooms. If addiional manipulaives are needed, hey generally are available hrough educaional supply sores or companies. Maching Sudens CS and CMA Muliple-Choice ess he following daa are used o mach CS and CMA muliple-choice es bookles for sudens in grade hree and CS and CMA muliple-choice answer documens for sudens in grades eigh hrough eleven: SSID Gender Name (las, firs) School disric Birh dae School If es bookles and answer documens are o be hand-marked, es sie coordinaors should mainain liss of hese daa and ensure ha he sudens es bookles and answer documens are marked exacly he same o enable maching. January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion Insrucions for Disric SAR Coordinaors

50 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess Insrucions for Disric SAR Coordinaors Accommodaions and Modificaions General Use Sudens may use he accommodaions or modificaions specified in heir IEP or Secion 0 plan during he es. If sudens use accommodaions or modificaions, es examiners are responsible for marking Secion A on he sudens es bookles (grade wo or hree) or answer documens (grades four hrough eleven) immediaely afer esing. Only accommodaions and/or modificaions ha a suden acually uses during esing should be marked. However, if a suden has an IEP or Secion 0 plan bu does no use any accommodaions or modificaions, he IEP or Secion 0 plan circle in Secion Aa mus sill be marked. Idenifying Allowable es variaions, accommodaions, and modificaions for adminisraion of California saewide assessmens are provided in Appendix E on page 86 (also available on he CDE Web page a hp:// Marix includes variaions, accommodaions, and modificaions for he CSs, CMA (variaions and accommodaions only), and SS. esing Variaions for English Learners English learners aking he CSs or CMA may be esed wih he esing variaions in Marix, Marix of es Variaions for Adminisraion of California Saewide Assessmens for English Learners, which is provided in Appendix E on page 90. (also available on he CDE Web page a hp:// If English learners use allowable es variaions, es examiners are responsible for marking Secion A on he sudens ess bookles or answer documens immediaely afer esing. Responsibiliies Before esing Manage es Securiy Receive and file SAR Securiy Affidavis from schools/es sies. (See Forms a a Glance on page.) Idenify a cenralized, secure, lockable area for soring esing maerials and noify oher appropriae saff of he locaion. Secure all maerials, which includes prevening unauhorized access and copying by anyone for any purpose or by any means. Coordinae Disribuion of esing Maerials Receive he school disric s shipmen of maerials 0 o 0 days prior o he firs day of esing. ake invenory of he shipmen o verify ha all carons were received for all school disric es sies and ha he school disric overage is complee; he disric SAR coordinaor is responsible for he securiy of all school disric maerials including he school disric overage and mus accoun for all maerials before hey are reurned for scoring. Place a supplemenal order wih SAR AC ( ), if needed. Please noe ha school disrics will be charged for excessive orders as described on page 9. Reurn he Maerial Receip Acknowledgemen Repor o he esing conracor. Ship esing Maerials o Schools Complee invenory conrol spreadshees o rack he disribuion of maerials from he school disric overage o schools/es sies. Make copies of he school disric s compleed Demographic Fields o Be Hand-Marked on 0 SAR Answer Documens or Enered During Exended Pre-ID Daa Correcions form, o be included wih shipmens o schools. Copy for schools any liss of suden end-ofcourse mahemaics, science, or World Hisory es assignmens he school disric used o deermine quaniies of EOC ess. Having he names of sudens assigned o he ess will assis schools in idenifying he sudens o whom he EOC ess should be adminisered. Disribue esing maerials o all disric schools/es sies in such a way ha hey arrive no more han 0 and no fewer han working days before he firs day of esing. Forward Pre-ID es bookles and answer documens o sudens new schools for sudens who ransferred wihin he school disric before esing begins. he suden s informaion can be updaed using he Exended Pre-ID Daa Correcions module of he SAR Managemen Sysem. he suden s informaion can also be handmarked if he Pre-ID documen is no used. Forward braille and large-prin esing maerials o sudens new schools for sudens who ransferred wihin he school disric before esing begins. Ship maerials o NPSs if he school disric has placed sudens wih IEPs a NPSs. 0 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

51 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess Responsibiliies During esing Provide Assisance o es Sie Coordinaors as Needed Assis es sie coordinaors wih he handling of defecive es bookles or answer documens by conacing SAR AC a and providing he code on he back of he es bookle or answer documen. Responsibiliies Afer esing Collec and Inspec Maerials from es Sies Receive scorable and nonscorable maerials from es sie coordinaors wo working days afer he las es was adminisered. Inspec a sample of he boxes colleced from schools, making sure ha: Answer documens were bundled in he correc order. SGID shees were filled ou properly. CAPA answer documens were signed by examiners or observers. Answer documens were filled ou correcly. Scorable maerials were placed in a box wih an orange label and nonscorable maerials were placed in a box wih a green label. Repackage incorrecly packed maerials. Collec, Process, and Package Maerials from NPSs Receive scorable and nonscorable maerials answer documens, and so forh from NPSs. Ensure ha an answer documen is submied for scoring for all sudens assigned by he school disric o NPSs. Verify ha Secion on he back page of he es documen has a valid NPS code. Please noe ha is for use on SGIDs only and is no a valid code for his secion. Verify ha Secion 6a has a valid disabiliy code. Noe ha: he primary disabiliy code should be correc a he ime of esing. If he primary disabiliy code changes beween he Pre-ID submission dae and he esing dae, eiher change he code in exended Pre-ID daa correcions or handmark a new answer documen wih all of he demographic informaion and have school or disric saff desroy he Pre-ID documen in a secure manner. If a code is no enered in Secion 6a and he IEP circle is seleced in par a of Secion A, he primary disabiliy code Assis es sie coordinaors wih he handling of emergency siuaions ha disrup he es adminisraion. Receive repors of any esing irregulariies from es sie coordinaors. See Appendix C on page 79 for deails. defauls o unknown disabiliy, which may be correced hrough eiher he exended Pre-ID daa correcions process or during demographic daa correcions. Imporan noe: A suden aking he CMA or CAPA for any subjec mus have a disabiliy code. A code of 000 is no valid for a suden aking he CMA or CAPA. Verify ha Secion 6b is marked on he es bookles and answer documens for every suden. Verify ha all demographic informaion has been compleed on he sudens es bookles and answer documens. Verify ha any necessary codes have been marked in Secions A, A, and A. In secion Aa, he IEP and/or Secion 0 plan circle(s) mus be marked for each suden wih an IEP and/or Secion 0 plan even if he suden did no use any accommodaions or modificaions during esing. Only accommodaions and/or modificaions ha a suden acually uses during esing should be marked. If a suden is provided an accommodaion and/or modificaion bu demonsraively indicaes ha he or she does no wan o use i, es examiners are o mark opion X in Secion A. Follow all seps for he es sie coordinaors o prepare NPS esing maerials for reurn o he SAR Scoring and Processing Ceners. NPS scorable maerials for each grade in he school disric should be bundled under a single SGID wih as he school code. Prepare he School Disric s Shipmen Pu unused esing maerials from NPSs wih he unused school disric overage. Separae carons of bookles o be scored (orange labels) from carons of nonscorable maerials (green labels); sor by school. Insrucions for Disric SAR Coordinaors January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

52 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess able. Guidelines for Handling Nonscorable esing Maerials Insrucions for Disric SAR Coordinaors Maerial Direcions for Adminisraion, grade Direcions for Adminisraion, grades Handling Guideline CS, CMA, and SS DFAs Reurn wih nonscorables. Discard, recycle, or opionally reurn wih nonscorables. CS, CMA, and SS es Bookles Unused es bookles include Pre-ID es bookles for sudens who moved prior o he firs day of esing and es bookles ha have incorrec Pre-ID informaion. Unused non Pre-ID es bookles, grades and Unused Pre-ID es bookles, grades and Used, damaged es bookles ha have been ranscribed, grades and Used es bookles, grades Unused es bookles, grades Used es bookles for all end-of-course ess (mahemaics, science, hisory social science) Unused es bookles for all end-of-course ess (mahemaics, science, hisory social science) Reurn wih nonscorables. Reurn wih nonscorables and mark as VOID Suden Moved Before es or VOID Documen ranscribed. Reurn wih nonscorables and mark as VOID Documen ranscribed. Reurn wih nonscorables. Reurn wih nonscorables. Reurn wih nonscorables. Reurn wih nonscorables. CS, CMA, and SS Answer Documens Unused Pre-ID answer documens include Pre-ID answer documens for sudens who moved prior o he firs day of esing and answer documens ha have incorrec Pre-ID informaion. Unused answer documens (Pre-ID and non Pre-ID), Securely desroy. grades Used, damaged answer documens ha have been ranscribed, grades Reurn wih nonscorables and mark as VOID Documen ranscribed. CAPA Maerials Noe: CAPA observer answer documens mus be reurned wih he scorable CAPA maerials. CAPA Examiner s Manual Reurn wih nonscorables. Unused CAPA answer documens (Pre-ID and non Pre-ID) Securely desroy. Special Versions Grade es response ransparencies Reurn wih nonscorables. Used braille and large-prin es bookles Reurn wih nonscorables. Unused braille and large-prin es bookles Reurn wih nonscorables. Braille and large-prin CAPA Examiner s Manual Reurn wih nonscorables. Ancillary Iems SAR Disric and es Sie Coordinaor Manual File one copy in disric and discard or recycle remainder. Card sock rulers Reuse in classroom, discard, or recycle. Science reference shees Reuse in classroom, discard, or recycle. CAPA simulus cards Reuse in classroom, discard, or recycle. Scrach paper Securely desroy. Addiional SGID shees Discard, recycle, or reurn wih nonscorables. Unused paper bands Discard, recycle, or reurn wih nonscorables. Unused Pre-ID labels Securely desroy or reurn wih nonscorables. Pack he maerials in he appropriae (scorable or nonscorable) boxes. CS, CMA, and SS maerials should be grouped and banded separaely by grade and school bu may be sacked ogeher by grade level. Complee he school disric informaion on he scorable (orange) and nonscorable (green) labels and affix o he boxes. Number all carons of scorable maerials sequenially beginning wih he NPS caron(s), which should be in Box. Complee school disric informaion on green reurn address labels. Number all carons of nonscorable maerials sequenially. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

53 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess Ensure ha all unused maerials in he school disric overage are included wih he nonscorable maerials. Noe: If he school disric disribues bookles from he school disric overage o es sies, he sies, no he school disric, are responsible for packaging he maerials for reurn. Complee he 0 Sandardized esing and Reporing Reques for Suden Daa File and Addiional Repors (he processing form) and place i on op of he maerials in Box of he school disric s shipmen of scorable maerials. Fax a copy of he previously menioned processing form along wih a purchase order o SAR AC a and reain a copy for school disric files. able. CS, CMA, and SS Muliple-Choice, and CAPA esing Maerials o Reurn School Disric Muliple-Choice and CAPA Exams Scorable Maerials Boxes wih Orange Labels Disric reurns o he SAR Scoring Cener, Iowa Ciy, Iowa Nonscorable Maerials o Reurn Boxes wih Green Labels Disric reurns o he SAR Processing Cener, Cedar Rapids, Iowa Compleed Maser File Shee Compleed SGID shees banded wih ses of answer documens o be scored CAPA Examiner s Manuals Damaged and voided es bookles and answer documens (organized by grade) Scorable CS, CMA, and SS es bookles Used and unused nonscorable es bookles (grades and ) (organized by grade) Scorable answer documens (CS/CMA, SS grades, and CAPA grades ) DFAs (grade wo only) Large-prin and braille bookles Insrucions for Disric SAR Coordinaors Coordinae Shipping Prepare o ship all carons no more han five days afer esing is compleed for each adminisraion period. All scorable maerials mus be reurned in he same shipmen. Deermine he designaed freigh carrier by reading he Insrucions for Reurn of Maerials in he freigh ki ha accompanied he shipmen of esing maerials received by he school disric. Aach he carrier labels o boxes, ensuring ha he orange or green labels are compleely visible. Conac he freigh carrier whose elephone number is lised on he bill of lading or a he boom of he reurn carrier labels o schedule pickup of maerials. Provide a conac name, number, address, pickup hours, and pickup locaion. Be presen or designae a person o be presen for pickup. Have all boxes placed in he appropriae pickup locaion. Confirm ha he maerials were picked up as scheduled. If hey were no, call SAR AC a o repor he delay. he disric SAR coordinaor is responsible for verifying ha he school disric s shipmens have been picked up for reurn o he esing conracor. File copies of he shipping paperwork. January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

54 Par II: Insrucions for Disric SAR Coordinaors Chaper II. CS, CMA, and SS Muliple-Choice and CAPA ess Insrucions for Disric SAR Coordinaors Imporan Use only he freigh carrier assigned o you. Do no use anoher carrier or U.S. mail o ship maerials. he addresses are on he orange and green labels. Imporan PLEASE WAI UNIL ALL SCORABLE MAERIALS FOR A ES ADMINISRAION FROM HE SCHOOLS IN YOUR SCHOOL DISRIC HAVE BEEN RECEIVED A HE DISRIC BEFORE SHIPPING SCORABLE MAERIALS. Scorables for each es adminisraion should be sen a he same ime, in a single shipmen. Conac SAR AC if here will be addiional shipmens of scorables afer he iniial shipmen. SAR AC will inform you which of hese scenarios will occur in such a case:. If he esing conracor has no ye begun processing scorable maerials when he addiional shipmen is received, he school disric should send he overdue maerials as quickly as possible a he school disric s expense.. If he esing conracor has begun processing scorables, here will be a fee o process he overdue scorable maerials. Reurn hese maerials wih a purchase order ha covers he $.00 lae processing fee per overdue es documen he school disric wans scored.. If he esing conracor has finished processing scorables, here will be a fee o process he overdue scorable maerials. Reurn hese maerials wih a purchase order in he amoun of $8 plus $.00 lae processing fee per es documen he school disric wans scored by July 6, 0, o cover he lae processing fee for all overdue es documens. Imporan If he school disric ess in separae adminisraions, reurn each adminisraion s maerials separaely and include a Maser File Shee ha correcly idenifies he es adminisraion. Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

55 Par II: Insrucions for Disric SAR Coordinaors Chaper II. EAP Essay Chaper II. EAP Essay Background he EAP is a collaboraive effor beween he CDE, he California Sae Universiy (CSU), he California Communiy Colleges (CCC), and he Sae Board of Educaion designed o assess sudens for college readiness in heir high school junior year. he EAP is a volunary elevenh grade assessmen ha combines CSU placemen sandards wih California high school sandards. his early assessmen idenifies wheher a suden is prepared for college a a poin when sudens have he ime o gain he needed preparaion during he high school senior year. able. esing Maerials EAP Essay Adminisraion es Daes he EAP essay may be adminisered a any ime beween March and March 9. If grade eleven sudens will no be in session during his ime period, please conac SAR AC a esing Maerials CSU EAP essay maerials are packaged in separae carons and delivered separaely from he school disric s CS maerials. Insrucions for Disric SAR Coordinaors esing Maerials Essay Promp Bookles ( versions) California Sae Universiy Early Assessmen Program Response Bookles Pre-ID or blank Direcions for Adminisraion of he Essay Manual informaion shee SGID shees Scorable Maerial Freigh Ki magena Nonscorable Maerial Freigh Ki yellow EAP Maser File Shees Paper bands Shipmen Boxes marked for schools Boxes marked for schools Boxes marked for schools Box School Box School, disric Box School, disric Box School, disric Box School, disric Box School, disric Responsibiliies Before esing Manage es Securiy Idenify a cenralized, secure, lockable area for soring esing maerials and noify ohers of he locaion. Secure all maerials, which includes prevening unauhorized access and copying by anyone for any purpose or by any means. Coordinae Disribuion of esing Maerials Receive he maerials in a separae box. ake invenory of he shipmen o verify ha all carons were received for all school disric es sies and ha he school disric overage is complee; he disric SAR coordinaor is responsible for he securiy of all school disric maerials including he school disric overage and mus accoun for all maerials before hey are reurned for scoring. Place a supplemenal order, if needed. Ship esing Maerials o Schools Disribue esing maerials o all disric schools/es sies in such a way ha hey arrive no more han 0 and no fewer han working days before he firs day of esing. Forward braille and large-prin esing maerials o sudens new schools if sudens have ransferred wihin he school disric before esing begins. Responsibiliies During esing Provide Assisance o es Sie Coordinaors as Needed Assis es sie coordinaors wih he handling of emergency siuaions ha disrup he es adminisraion. January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

56 Par II: Insrucions for Disric SAR Coordinaors Chaper II. EAP Essay Insrucions for Disric SAR Coordinaors Responsibiliies Afer esing Collec and Inspec Maerials from es Sies Receive scorable and nonscorable maerials from he es sie coordinaors. Inspec a sample of he boxes colleced from schools, making sure ha: Response bookles were bundled properly. SGID shees were filled ou properly. Scorable maerials were placed in a box wih a magena label, and nonscorable maerials are labeled yellow. Prepare he School Disric s Shipmen (See able 6.) Coordinae Shipping Prepare o ship all carons no laer han April 6. Complee school disric informaion on address labels, and hen aach he carrier labels o he boxes, ensuring ha magena or yellow labels are compleely visible. Conac he freigh carrier whose elephone number is lised on he bill of lading or a he boom of he reurn carrier labels o schedule pickup of maerials. Provide a conac name, number, address, pickup hours, and pickup locaion. Be presen or designae a person o be presen for pickup. Have all boxes placed in he appropriae pickup locaion. Confirm ha he maerials were picked up as scheduled. If hey were no, call SAR AC a o repor he delay. he disric SAR coordinaor is responsible for verifying ha he school disric s shipmens have been picked up for reurn o he esing conracor. File copies of he shipping paperwork. able 6. Early Assessmen of Readiness for College Maerials o Reurn School Disric Early Assessmen of Readiness for College English: Essay Scorable Maerials Boxes wih Magena Labels Disric reurns o he SAR Scoring Cener, Iowa Ciy, Iowa Nonscorable Maerials o Reurn Boxes wih Yellow Labels Disric reurns o he SAR Processing Cener, Cedar Rapids, Iowa Used Essay Response Bookles Compleed SGID shee banded wih response bookles o be scored Compleed EAP Wriing Maser File Shee Essay Promp Bookles Voided response bookles Imporan Use only he freigh carrier assigned o you. Do no use anoher carrier or U.S. mail o ship maerials. he addresses are on he magena and yellow labels. 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

57 PAR III Insrucions for es Sie Coordinaors

58 Par III: Insrucions for es Sie Coordinaors Chaper III. General Preparaion for he SAR Adminisraion Chaper III. General Preparaion for he SAR Adminisraion Insrucions for es Sie Coordinaors In general, he es sie coordinaor is responsible for he following asks: Making sure ha he school has he proper esing maerials Disribuing esing maerials wihin a school Securing maerials before, during, and afer he adminisraion period Ensuring ha es quesions are no copied or phoographed for any purpose or by any means Ensuring ha es quesions, passages, or oher es iems are no reviewed independenly or wih sudens before, during, or afer esing Answering quesions from es examiners Preparing and packaging maerials o be reurned o he school disric afer esing Reurning he maerials o he school disric Learn Abou he 0 es Adminisraion Aend he school disric s workshop for es sie coordinaors. Review he following: his manual he SAR es Securiy Agreemen, which describes he condiions under which disric and es sie coordinaors are o ac o ensure securiy of he es and es quesions he SAR es Securiy Affidavi, which oulines he measures o be followed by es examiners o proec he securiy of he es and es quesions he grades four and seven DFAs for he CS for Wriing and/or he CMA for Wriing if he es adminisraion includes sudens in grades four and seven who will be aking he CS and/ or he CMA for ELA A CS DFA for a leas one grade level; if you choose he DFA for grade wo, review only he nonsecure version which can be accessed a hp:// A CMA DFA for a leas one grade level if he es adminisraion includes he CMA An SS DFA for a leas one grade level if he es adminisraion includes he SS; if you choose he DFA for grade wo, review only he nonsecure version which can be accessed a hp:// he CAPA Examiner s Manual he es Examiner and es Sie Coordinaor raining videos and any video updaes linked a hp:// Plan All es Adminisraion Logisics for he Sie Idenify saff members who will serve as: CS es examiners CS procors CMA es examiners CMA procors CAPA es examiners (mus be cerificaed or licensed saff members who have been rained o adminiser he CAPA) CAPA observers (mus be cerificaed or licensed saff members who have been rained o adminiser he CAPA) SS es examiners (mus be bilingual in English and Spanish) SS procors (should be bilingual in English and Spanish) Develop processes for saff o follow o ensure he securiy of SAR maerials when maerials are in heir possession. If he disric SAR coordinaor does no prepare a disricwide esing schedule, prepare a es sie esing schedule ha includes he dae and ime for each es o be adminisered. here is no requiremen ha ess for paricular subjecs or esing programs (CS, CMA, CAPA, SS) be adminisered in a specific order. However, es pars mus be adminisered sequenially (for example, par of he CS for ELA followed by par of he CS for ELA). Addiionally, he deerminaion of wheher o adminiser he SS before, concurrenly wih, or afer he CSs/CMA is o be made locally. Prepare or supervise he hand-marking of answer documens when Pre-ID was no used or when some daa were lef blank in Pre-ID files. Noify parens/guardians of he esing schedule. Receive and file SAR Securiy Affidavis for anyone who will have access o he esing maerials. SAR Securiy Affidavis can be found in Appendix B on page 76 or online a hp:// Se up separae esing rooms and assign examiners for sudens whose IEPs or Secion 0 plans specify esing accommodaions ha necessiae esing he sudens in a separae seing (ha is, reading es quesions aloud, exended esing ime, addiional breaks, and so forh). Ensure ha school disric saff are available o supervise sudens who are no being esed. 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

59 Par III: Insrucions for es Sie Coordinaors Chaper III. General Preparaion for he SAR Adminisraion Se up a quie room o which sudens who need more ime o es will be escored. Also ensure ha school disric saff are available o accompany sudens o ha room and supervise hem in he room. Idenify where es examiners or procors will pick up and reurn esing maerials each day. Review or supervise he review of maerials afer esing o ensure he following: You have maerials for all sudens; Sudens have marked all necessary informaion including version numbers and es names (if es names are no marked, he ess will no be scored); Informaion for maching CS, CMA, and/or SS maerials for a suden is exacly he same on each documen; Secions A, A, A, and A are marked, if necessary; Sray marks ha are near answer circles and may inerfere wih scoring are erased; and Damaged documens are ranscribed. Noe: Informaion regarding preparing es bookles and answer documens for scoring is included in he appendixes of all DFAs. Selec CAPA Observers wo differen persons, he examiner and an observer (also called a second raer), will rae he performance of some sudens on he CAPA. Inerraer reliabiliy will be calculaed hrough his process. Inerraer reliabiliy is imporan informaion for ensuring he comparabiliy of scores. he observer mus mee he same qualificaions as he examiner. he observer should have a separae copy of he CAPA Examiner s Manual and a blank answer documen on which he following informaion has been marked: Suden name Gender School CAPA level Disric Grade Dae of birh SSID he observer mus observe he adminisraion of each ask and complee a separae answer documen for hose sudens who are o be second-raed. Each observer is expeced o score he suden s response independenly of he es examiner. Observer and examiner score responses mus no be compared. Observers ener he informaion required in he es-raer idenificaion box a he boom of he back page of he answer documen, including marking he circle for Observer. he es sie coordinaor or principal of he school should objecively and randomly selec 0 percen of he sudens who will ake he CAPA a each level o receive a second raing in ha level. If a level has fewer han 0 sudens aking he CAPA, a single suden should be seleced o be second-raed. his rule mus be applied o each level. o ensure objeciviy in he selecion process, he following procedure is recommended:. Obain a numbered lis of all CAPA sudens in he school/sie, separaed by CAPA level.. For each level, randomly selec 0 percen of he CAPA sudens who will receive a second raing in each of he conen areas. he es sie coordinaor and principal randomly selec he sudens o receive he second raing by placing he names of he sudens (by level) in a conainer and selecing he name(s) or by using a random numbers able or compuer program.. Make sure ha examiners adminiser he es o he seleced sudens only when he observer is presen. able 7. Example of CAPA Second-raed Suden Selecion Column A Column B Column C # Sudens in Column B (0% of Column B*) o have boh a CAPA Levels Number of CAPA Sudens es examiner and observer (second and Conen Areas a School, per Level raer) a ime of esing Level I: ELA, Mah, Science Level II: ELA, Mah 6 Level III: ELA, Mah, Science Level IV: ELA, Mah, Science Level V: ELA, Mah, Science * If here are fewer han 0 sudens in a level, selec one suden for ha level. Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion

60 Par III: Insrucions for es Sie Coordinaors Chaper III. General Preparaion for he SAR Adminisraion Insrucions for es Sie Coordinaors. Noify he examiner and observer which sudens were seleced. See able 7, on he previous page, for an example of CAPA second-raed suden selecion. Provide CS, CMA, and SS es Examiner, Procor, and Scribe raining es sie coordinaors mus rain es examiners, procors, and scribes. he es Examiner and es Sie Coordinaor raining videos and any video updaes ha are linked a hp://www. sares.org/insruc.hml should be used as a par of he raining. raining mus include, bu no be limied o, he following: es Securiy Informaion Disribuing, explaining, compleing, and collecing he signed securiy affidavis, emphasizing ha saff mus do he following: Carefully read and undersand he affidavi. Adhere o all securiy procedures including mainaining he securiy of he esing maerials. Adminiser all ess according o he Direcions for Adminisraion. (his is exremely imporan informaion ha will help examiners and procors avoid poenial esing irregulariies ha may impac he school s API and AYP.) Because he conens of all California SAR es bookles are secure maerials unauhorized copying, sharing, or use of any California SAR es bookle or of any quesions wihin he bookle by anyone for any purpose or by any means compromises he inegriy of he es and is a violaion of copyrigh law es sie personnel should be insruced in he following bes pracices : Prohibi use of cell phones, cameras, and oher elecronic devices where SAR esing maerials are sored or SAR ess are adminisered. Preven es sie personnel or sudens from aking phoos (using a camera, cell phone, or any oher elecronic device) of es bookles, answer documens, or quesions wihin he bookles for any purpose or by any means. Preven es sie personnel or sudens from copying any par of he es bookles, answer documens, or es quesions for any purpose or by any means. Pos he Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session sign so ha i is clearly visible o all sudens. Preven unauhorized use of any es quesions, pas or presen, excep for he released es quesions linked on he CDE Web page a hp:// css0rq.asp or he sample quesions available on he Web sie a hp://www. sarsamplequesions.org/. es Preparaion Informaion Disribuing and explaining he sie s esing schedule, including which ess are o be given each day and a wha imes as well as how bell schedules, recess/nuriion, and lunch imes are o be adjused Discussing how o prepare rooms for esing es Operaions Informaion Emphasizing ha suden answer documens and es bookles are o be kep ogeher Informing es examiners of where o send sudens who need more ime o es and he procedures for having school disric saff escor he sudens o he quie room ha has been se up Informing es examiners of when and where o pick up and reurn all esing maerials each day of esing Disribuing and discussing he forms and he procedures for mainaining liss of sudens who are absen and require makeup esing Idenifying Informaion on es Bookles and Answer Documens Emphasizing ha all sudens in grades wo hrough eleven who will ake CS, CMA, and SS ess mus complee Secion on heir es bookles or answer documens even if all suden demographic informaion was submied in he Pre-ID file Emphasizing ha i is essenial ha sudens aking CS, CMA, and SS ess in grades four hrough eleven wrie heir firs and las names on he es bookles and mark he es bookle version number inside heir answer documens Explaining Pre-ID informaion, including where o place Pre-ID labels, if used, and how o read he informaion nex o he Pre-ID bar code See he sample answer documens in Appendix L on page for he layou of answer documens. es Adminisraion Informaion Reminding examiners o confirm ha hey are adminisering he appropriae es (CS or CMA) o each suden before hey begin he adminisraion 0 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

61 Par III: Insrucions for es Sie Coordinaors Chaper III. General Preparaion for he SAR Adminisraion Deailing how he CMA muliple-choice ess will be adminisered o eligible sudens in grades hree hrough eleven wihin he school or disric hese sudens may or may no also be aking ess in oher conen areas wihin he CSs. Deailing how he CS and CMA for Wriing ess will be adminisered o sudens in grades four and seven wihin he school or disric Sudens aking he CMA for Wriing mus also ake he muliple-choice CMA for ELA and may or may no also be aking ess in oher conen areas wihin he CMA. Deailing who will adminiser he SS o Spanish-speaking English learners in grades wo hrough eleven hese sudens will also ake he appropriae CSs and/or CMA. Reviewing he DFAs and sressing ha all direcions in SAY boxes mus be read o sudens exacly as hey are wrien Reminding examiners o read he Firs Day of esing secion of he DFAs o sudens o ensure ha Secion of he answer documen and oher essenial informaion are compleed his mus be done for all sudens, even if all suden demographic informaion was submied in he Pre-ID file. Deailing who will adminiser he CSs and CMA o English learners and discussing he limiaion of ranslaing only direcions ha are in SAY boxes marked wih a, and explaining how o mark Secion A on suden answer documens if he sudens used allowable esing variaions for English learners Direcions in he SAY boxes in he SS DFAs are already ranslaed ino Spanish. Reminding es examiners adminisering science ess ha sudens will use reference shees for cerain science ess he DFAs include direcions for he es examiner o read o sudens ha describe how o remove he reference shees from he es bookles. Science ess wih reference shees are as follows: CS for Science (Grade ) CS for Science (Grade 8) CS for Chemisry CS for Physics CSs for Inegraed/Coordinaed Science (,,, ) CMA for Science (Grade ) CMA for Science (Grade 8) Emphasizing ha sudens in grades four hrough seven aking he CMA for one or more conen areas mus mark boh he circle for he CMA es conen area name in Secion 7c on he fron of he answer documen and he circle for he CMA es bookle version number inside he answer documen Emphasizing ha sudens in grade hree who ake boh a CS and a CMA es will have wo separae es bookles ha mus be reurned for scoring Secion 7c, Assessed wih CMA, mus be marked appropriaely on he CS es bookle by he examiner or during he answer documen review process supervised by he es sie coordinaor afer esing. Emphasizing ha sudens in grades eigh hrough eleven who ake a CMA es(s) may have boh a CS and a CMA answer documen If sudens ook a combinaion of CS and CMA ess, Secion 7c, Assessed wih CMA, mus be marked appropriaely on he CS answer documen by he examiner or during he answer documen review process supervised by he es sie coordinaor afer esing. Sudens in grades eigh hrough eleven who are pre-idenified for aking a CMA will also receive a CS answer documen. Reurning he CS answer documen is only necessary if he suden akes a CS. Noe ha sudens in grades eigh and eleven mus ake he grade-level hisory social science CSs even if hey are aking he CMA for all oher subjecs. Emphasizing ha examiners need o ensure ha sudens aking mahemaics and/or science endof-course ess in grades seven hrough eleven mark he specific conen area name and es bookle version number inside heir answer documens If he end-of-course es name is no marked inside answer documens for grades eigh hrough eleven, he ess will no be scored. If he mahemaics es name is no marked inside he answer documen for grade seven (CS, CMA, or SS) by marking eiher he Algebra I or Grade 7 Mahemaics circle, he es will be scored as he grade seven mahemaics es. Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

62 Par III: Insrucions for es Sie Coordinaors Chaper III. General Preparaion for he SAR Adminisraion If he incorrec es name is marked, he suden s es will be scored agains he wrong score key and he suden will receive a score for he wrong es. Emphasizing ha examiners should no begin adminisering a es par unless here is enough ime o complee ha par in a single siing Classes or groups of sudens may no ake a break (such as recess, lunch, nuriion, and so forh) during a es par. Individual sudens may be allowed o use he resroom during a es par. he suden s maerials should be colleced and he suden should be moniored unil she or he reurns o finish esing. Some individual sudens may be allowed o ake breaks during esing as an allowable esing variaion for English learners or as an allowable accommodaion. See esing Accommodaions on page and Allowable es Variaions, Accommodaions, and Modificaions in Appendix E on page 86 for furher informaion. Special esing Condiions, Accommodaions, and Modificaions Explaining hand-marking requiremens, including how o complee Secions A, A, and A of answer documens In secion Aa, he IEP and/or Secion 0 plan circle(s) mus be marked for each suden wih an IEP and/or Secion 0 plan even if he suden did no use any accommodaions or modificaions during esing. he key ha es examiners are o use o mark Secions A, A, and A on suden answer documens is on he inside back cover of each DFA and his manual. Discussing who will adminiser ess o sudens wih an IEP or Secion 0 plan who are o be provided esing accommodaions or modificaions Emphasizing ha he sudens may use only he accommodaions or modificaions specified in heir IEPs or Secion 0 plans and ha only accommodaions and/or modificaions ha a suden acually uses during esing should be marked Insrucions for es Sie Coordinaors Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

63 Par III: Insrucions for es Sie Coordinaors Chaper III. Wriing ess Chaper III. Wriing ess Imporan No suden in a school, rack, or program in session on March may ake he May wriing es. If a suden is absen in March when he es is given, he suden will have no wriing es score. Wriing Promp and Response Bookles daed March, 0, ha are received for scoring afer April 6, 0, will no be scored. Background A wriing componen is included in boh he CS and he CMA ess for ELA in grades four and seven. Sudens who ake he muliple-choice CS for ELA will ake he CS for Wriing. Sudens who ake he muliple-choice CMA for ELA will ake he CMA for Wriing. es Daes he California Wriing Sandards ess and he California Modified Wriing Sandards ess will be adminisered on he following daes: March, wih makeup on March 6, for all schools, racks, and programs in session on March. May 7, wih makeup on May 8, for schools, racks, and programs no in session on March. esing Maerials Do no use any maerials from a previous year. Non Pre-ID response bookles for he CS for Wriing are delivered in packages of 0s and s. Non Pre-ID response bookles for he CMA for Wriing are delivered as s and singles. If he school disric is using he opional Pre-ID service, pre-idenified wriing response bookles are packaged by delivery name/code and school. he overage (no pre-idenified bookles) will be packaged in 0s and s for he CS for Wriing and as s and singles for he CMA for Wriing. DFAs for he CS for Wriing are delivered in packages of s or as single copies. One DFA is provided for every 0 response bookles or fracion hereof. DFAs for he CMA for Wriing are delivered as single copies. One DFA is provided for every 0 response bookles or fracion hereof. Noe: DFAs for he CS and CMA wriing ess are nonsecure and may be disribued a any ime prior o esing. he DFAs may also be downloaded from he DFA Web page a hp:// However, CS and CMA Wriing Promp and Response Bookles are secure and may no be opened or disribued prior o he day of esing. able 8. esing Maerials, Wriing Adminisraion esing Maerials Grades and 7 Pre-ID labels CS Wriing Promp and Response Bookles packages of 0s and s CMA Wriing Promp and Response Bookles packages of s and singles California Wriing Sandards es Grades and 7 Direcions for Adminisraion packages of s and singles California Modified Wriing Sandards es Grades and 7 Direcions for Adminisraion singles Manual informaion shee Overage 0 percen above original order for schools SGID shees Scorable Maerial Freigh Ki blue Nonscorable Maerial Freigh Ki red Maser File Shees Paper bands Shipmen Separae shipmen Boxes marked for schools Boxes marked for schools Boxes marked for schools Boxes marked for schools Box School Box School Box School Box School Box School Box School Box School Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

64 Par III: Insrucions for es Sie Coordinaors Chaper III. Wriing ess Insrucions for es Sie Coordinaors here are wo ypes of boxes he es sie or school receives. Box, for each school, conains adminisraion maerials. Oher boxes, marked for schools, conain he acual suden and examiner esing maerials o be disribued by he disric o is schools. able 8, on he previous page, liss wriing esing maerials bu does no include special formas (braille or large prin) ha can be ordered and are included wih he res of he requesed maerials in he shipmen. Maerials o Be Provided by he Disric or School wo No. pencils wih erasers for each suden (plus exras) esing Do No Disurb signs Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session signs es sie coordinaors or examiners should pos hese signs so ha hey are clearly visible o all sudens. Disric SAR coordinaors will receive a maser copy of his sign in he coordinaor ki and may make copies o provide o es sies. he sign will also be available for download a hp:// Maching Sudens Muliple-Choice and Wriing ess he following daa are used o mach sudens wriing and muliple-choice documens: SSID Gender Name (las, firs) School disric Birh dae School If response bookles are o be hand-marked, es sie coordinaors should mainain liss of hese daa and ensure ha sudens muliple-choice and wriing documens are marked exacly he same o enable maching. Accommodaions and Modificaions General Use Sudens may use he accommodaions or modificaions specified in heir IEP or Secion 0 plan during he es. If sudens use accommodaions or modificaions, es examiners are responsible for marking Secion A on he sudens Wriing Promp and Response Bookles immediaely afer esing. Only accommodaions and/or modificaions ha a suden acually uses during esing should be marked. However, if a suden has an IEP or Secion 0 plan bu does no use any accommodaions or modificaions, he IEP or Secion 0 plan circle in Secion Aa mus sill be marked. Idenifying Allowable es variaions, accommodaions, and modificaions for adminisraion of California saewide assessmens are provided in Appendix E on page 86 (also available on he CDE Web page a hp:// Marix includes variaions, accommodaions, and modificaions for he CSs and variaions and accommodaions for he CMA. Hand or Arm Injuries Prior o esing If a suden injures a hand or arm prior o esing, is willing o complee he examinaion, and is able o si for he examinaion bu unable o wrie, he school may choose o evaluae he suden o deermine wheher he or she is eligible for a Secion 0 plan. If he school deermines ha a Secion 0 plan is appropriae, he school mus complee a Secion 0 plan ha includes specific informaion abou which accommodaions or modificaions he suden will use in compleion of his or her wriing es. he es examiner will be responsible for marking he appropriae circle(s) in Secion A afer esing. he following are possible accommodaions: Use a scribe he suden dicaes his or her response, including all spelling and puncuaion, o he scribe. Use a compuer he suden keys in his or her response using word processing sofware wih spelling and grammar check ools urned off. Remember o prin ou he suden s work and prin he suden s name, school, and disric on he back of each page. Inser he pages inside he fron cover of he suden s Wriing Promp and Response Bookle. Also, mark he appropriae code in Secion A or he es will no be scored. Use a speech-o-ex converer he suden dicaes his or her response, including all spelling and puncuaion, o a speech-o-ex converer. Remember o prin ou he dicaion and prin he suden s name, school, and disric on he back of each page. Inser he pages inside he fron cover of he suden s Wriing Promp and Response Bookle. Also, mark he appropriae code in Secion A or he es will no be scored. esing Variaions for English Learners English learners aking he CSs or CMA may be esed using he esing variaions in Marix, Marix of es Variaions for Adminisraion of California Saewide Assessmens for English Learners, which is provided in Appendix E on page 90 (also available on he CDE Web page a hp:// Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

65 Par III: Insrucions for es Sie Coordinaors Chaper III. Wriing ess If English learners use allowable es variaions, es examiners are responsible for marking Secion A on he sudens Wriing Promp and Response Bookles immediaely afer esing. Scribe Guidelines he SAR Program does no currenly have specific scribe guidelines. he California High Responsibiliies Before esing School Exi Examinaion (CAHSEE) Scribe and Sign Language Guidelines, available in he CDE Web documen a hp:// documens/scribguidefeb0.doc, can be reviewed as an example of approved guidelines. Manage es Securiy Receive and file SAR Securiy Affidavis from all school disric employees a he es sie who will have access o SAR esing maerials. (See Forms a a Glance on page.) Idenify a cenralized, secure, lockable area for soring esing maerials and noify oher appropriae saff of he locaion. Secure all maerials where no one excep he es sie coordinaor will have access. For example, sore maerials in a sorage close for which he lock is off-maser. Secure includes prevening unauhorized access and copying by anyone for any purpose or by any means. Coordinae esing Maerials Received from he School Disric ake invenory of maerials when hey are received from he disric SAR coordinaor. If large-prin or braille ess were ordered, verify ha hey have been received. If any suden for whom a large-prin or braille es was ordered has lef he school and he suden has ransferred o anoher school wihin he school disric, work wih he disric SAR coordinaor o ransfer he special version maerials o he suden s new school if possible. Ensure ha bookles are prepared for adminisering he es: If he school disric is no using Pre-ID documens, deermine when demographic informaion will be marked on he bookles and who will mark hem. Anyone hand-marking demographic informaion mus do his in a seing supervised by he es sie coordinaor. Wriing Promp and Response Bookles should no be opened when marking demographic informaion. If a suden s SSID, name, or birh dae is incorrec on he Pre-ID Wriing Promp and Response Bookle, hand-mark a blank Wriing Promp and Response Bookle. Conac he disric SAR coordinaor o repor any discrepancies or o reques addiional maerials. Idenify Locaions (Rooms) Idenify esing rooms and assign examiners for all ess o be adminisered. his includes seing up esing rooms for sudens whose IEPs or Secion 0 plans specify esing accommodaions ha necessiae esing he sudens in a separae seing (ha is, reading he wriing ask aloud, exended esing ime, addiional breaks, and so forh). Ensure ha all esing rooms are appropriaely prepared for adminisering ess. No insrucional maerials direcly relaed o he conen of he es should be visible o any sudens. Inappropriae maerials include, bu are no limied o, he following: Vocabulary or spelling liss Phonics chars Ensure ha school disric saff are available o supervise sudens who are no being esed. Sudens who are no being esed may no be in he room where a es is being adminisered. Se up a quie room o which sudens who need more ime o es will be escored. Also ensure ha school disric saff are available o accompany sudens o ha room and supervise hem in he room. Idenify Procors Idenify school disric saff who will assis he es examiner wih procoring es adminisraions. I is recommended ha a procor help supervise esing if more han sudens are esing in a classroom. See page 0 for procor qualificaions. Organize Maerials for esing Locaions (Rooms) Complee invenory conrol spreadshees o check maerials ou o and in from each es examiner. Prepare overhead ransparencies of wriing insrucions for eachers who use American Sign Language o give direcions o sudens wih hearing impairmens or reques hese maerials from he disric SAR coordinaor. Prepare ses of maerials for each esing room. Maerials should include he following: DFA Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual Copyrigh 0 by he California Deparmen of Educaion

66 Par III: Insrucions for es Sie Coordinaors Chaper III. Wriing ess Wriing Promp and Response Bookles (including one for he es examiner o use for demonsraion purposes) wo No. pencils wih erasers for each suden (plus exras) esing Do No Disurb sign Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session sign Ensure ha appropriae accommodaions or modificaions are available for sudens who have accommodaions or modificaions specified in heir IEPs or Secion 0 plans and ha appropriae es variaions are available for eligible sudens. Disribue esing Maerials o he es Examiners Disribue ses of maerials o es examiners. Noe: Sudens mus complee heir responses only on he lined pages in he Wriing Promp and Response bookle. hey may no be given addiional pieces of paper o coninue wriing heir responses. If addiional pages are submied, hey will no be scored. Ensure ha sudens aking he muliple-choice CS for ELA receive he CS Wriing Promp and Response Bookle and sudens aking he muliple-choice CMA for ELA receive he CMA Wriing Promp and Response Bookle. Ensure ha es examiners receive large-prin and braille ess and overhead ransparencies when appropriae. Responsibiliies During esing Insrucions for es Sie Coordinaors Monior he es Adminisraion Keep all SAR es maerials secure during adminisraion. Secure includes prevening unauhorized access and copying by anyone for any purpose or by any means. Check maerials ou o es examiners and check hem back in a he conclusion of esing. Locae any missing maerials immediaely. Conac he disric SAR coordinaor if maerials canno be locaed. Be available o answer quesions from es examiners. In he case of suden cheaing, he es examiner mus sop he cheaing; however, he suden mus be allowed o complee he remainder of he es. Afer esing, he examiner mus mark C in Secion A, Special Condiions, on he suden s response bookle and noify he SAR es sie coordinaor. Do no call he CDE o repor suden cheaing. Handle Defecive Wriing Response Bookles Alhough wriing response bookles are moniored for qualiy, prin errors or oher defecs such as missing pages, blank pages, or ou-ofsequence pages, may occasionally occur. If defecive response bookles are found, do he following:. Sop esing for he group unil replacemen bookles can be obained.. Check he bookles for all sudens o deermine he exen of he problem.. Obain replacemen bookles from he school overage. Conac he disric SAR coordinaor if here is an insufficiency of bookles in he school overage. Proceed as follows: a.ranscribe he suden s response from he defecive bookle o he replacemen bookle. b.mark he defecive bookle as VOID Documen ranscribed and reurn i wih he nonscorable maerials. c.allow he suden o coninue esing in he replacemen bookle and submi his bookle wih he scorable maerials.. Complee suden demographic informaion.. Record he prin code ha appears on he back of he defecive bookle(s) and forward his o he disric SAR coordinaor. 6. Reurn defecive bookles wih nonscorable maerials. Manage Emergency Siuaions If an emergency siuaion occurs during he adminisraion of any es, he firs consideraion mus be for he safey of he sudens and saff. es examiners should be advised o ensure ha sudens are safe, and hen secure esing maerials if i is safe for he examiner o do so. When he emergency siuaion has been resolved, updae he disric SAR coordinaor abou wha has happened. ypes of emergencies include, bu are no limied o, he following: Elecrical Ouages If here is sufficien ligh o coninue esing, sudens should coninue working on he es. If here is insufficien ligh, he es examiner should collec and secure he esing maerials unil hey can be reurned o cenral sorage. esing should resume when elecriciy is resored or on a subsequen day, as appropriae. 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

67 Par III: Insrucions for es Sie Coordinaors Chaper III. Wriing ess Naural Disasers (such as earhquake or fire). es examiners should follow he school/sie s procedures for responding o naural disasers.. esing maerials should be lef on sudens desks and he room locked if he building is being evacuaed and locking he room does no endanger sudens or saff.. When i is safe o do so, esing may resume or maerials may be colleced and secured o resume esing on a subsequen day. Suden Illness. If a suden becomes ill and soils a Wriing Promp and Response Bookle, ranscribe all informaion, if possible, ono a blank Wriing Promp and Response Bookle in order o save he suden s responses.. Dispose of he soiled Wriing Promp and Response Bookle securely. Suden Medical Absence Advise es examiners o mark Secion A, opion F, on he back of he suden s bookle for sudens who become ill during a esing session and are unable o reurn and complee he es. Responsibiliies Afer esing Collec and Process esing Maerials Mainain es securiy while collecing and processing esing maerials. Verify ha all esing maerials have been reurned. Separae Wriing Promp and Response Bookles o be scored from all oher maerials. Bookles are o be submied for scoring only for sudens who were presen on he regular or makeup day of esing and who were no exemp from he es by paren/guardian reques. his includes bookles for sudens who were given he es and he suden: Did no wrie anyhing Wroe in a language oher han English Drew picures Work wih one grade level of documens a a ime. Ensure ha all demographic informaion ha was o be hand-marked has been compleed. Carefully check Secions A, A, and A and verify ha response bookles are marked appropriaely by he es examiner. In secion Aa, he IEP and/or Secion 0 plan circle(s) mus be marked for each suden wih an IEP and/or Secion 0 plan even if he suden did no use any accommodaions or modificaions during esing. Only accommodaions and/or modificaions ha a suden acually uses should be marked in Secion A. If a suden is provided an accommodaion and/or modificaion bu demonsraively indicaes ha he or she does no wan o use i, es examiners are o mark opion X in Secion A. Ensure ha any bookles ha have orn edges are ranscribed o new bookles for he suden. Remove any sicky-noes or paper clips from response bookles. Remove loose-leaf pages ha are he coninuaion of he suden s response in he lined pages of he Wriing Promp and Response Bookle. hey should no be submied for scoring. Noe: See Preparing Wriing Promp and Response Bookles for Scoring in he appendixes of he DFAs for more deails abou preparing response bookles afer esing. Process Response Bookles for Sudens Using Accommodaions and Modificaions If sudens wih an IEP or Secion 0 plan used an accommodaion or modificaion ha resuled in heir response being yped or elecronically prined on pages ha are separae from he Wriing Promp and Response Bookle, he appropriae accommodaion or modificaion code mus be marked in Secion A or he es will no be scored. Wrie he sudens names and he school and school disric names on he back of he sudens yped or elecronically prined page(s). Inser hose pages inside he fron cover of he Wriing Promp and Response Bookle. Ensure ha braille or hand-wrien responses ha are on separae, loose-leaf paper are ranscribed o he lined pages of he Wriing Promp and Response Bookles. Braille or hand-wrien responses ha are no ranscribed will no be scored. Coun esing Maerials Verify ha he number of bookles o be scored plus he number of all nonscorable bookles (unused and voided) equals he number of bookles received a he school/es sie. If he number is no equal, a securiy breach may have occurred. Repor any missing bookles o your disric SAR coordinaor immediaely. January 0 Disric and es Sie Coordinaor Manual 7 Copyrigh 0 by he California Deparmen of Educaion Insrucions for es Sie Coordinaors

68 Par III: Insrucions for es Sie Coordinaors Chaper III. Wriing ess Correcly Package Scorable Maerials Separae scorable maerials from nonscorable maerials. Complee only he fron page of an SGID, following he direcions in he Compleing SGID Shees secion on page. Complee an SGID for all bookles for sudens in grade four who ook a wriing es and anoher SGID for he bookles of he sudens in grade seven who ook a wriing es. Use a paper band o secure compleed SGID shees on op of he ses of Wriing Promp and Response Bookles o be scored for each es (CS and CMA). Complee he Wriing Maser File Shee by enering he number of scorable bookles in each banded se and placing he shee on op of he banded se of bookles. Pack he banded se(s) of bookles and he Wriing Maser File Shee in he original caron(s) in which he maerials were received. See Figure, below. For schools in he disric ha received maerials bu did no es, wrie Did No es on ha school s Wriing Maser File Shee, ener 0 in he Number of SGID s column on he line nex o he grade level, and pack i in a box wih oher scorable esing maerials. Record he school/es sie informaion on a blue reurn address label and affix i o he caron of bookles o be scored. Se he compleed caron(s) of scorable bookles aside and move on o he nonscorable maerials. Correcly Package Nonscorable Maerials Separae and sor, by es (CS and CMA), unused pre-idenified Wriing Promp and Response Bookles. Unused bookles include: Bookles for sudens who moved before he firs day of esing Bookles ha had incorrec Pre-ID informaion Bookles for sudens exemped from esing by paren/guardian reques Bookles for sudens who were absen on boh he es day and he makeup day Separae and discard: Exra SGIDs Unused Pre-ID labels (securely desroy) Discard, recycle, or opionally pack DFAs in he caron. Use a black marking pen o mark Void Documen ranscribed on all damaged Wriing Promp and Response Bookles ha were ranscribed o new bookles. Mark Void Suden Exemp or Void Suden Moved, as appropriae, on unused Pre-ID Wriing Promp and Response Bookles. Place unused blank bookles for a es (for example, CS and hen CMA) in one of he original carons in which he maerials were delivered o he school/es sie. Place all voided bookles on op of he unused bookles. Add all original large-prin and braille bookles ha have been ranscribed o regular bookles as well as all unused large-prin and braille bookles. Repea hese seps for each grade and es (CS and/or CMA) adminisered. Record he school/es sie informaion on a red reurn address label and affix i o he caron(s) of nonscorable maerials. Reurn Maerials o he School Disric Reurn he carons of scorable and nonscorable maerials o he disric SAR coordinaor by March 7 for he March adminisraion or by May 9 for he May adminisraion. All scorable maerials mus be reurned in he same shipmen. Figure. Packing Order for Reurning Scorable Wriing Promp and Response Bookles Maser File Shee compleed by he SAR es sie coordinaor Insrucions for es Sie Coordinaors SGID shee compleed by he SAR es sie coordinaor Paper band Imporan No es examiner, disric or es sie coordinaor, principal, or oher adminisraor may invalidae any suden Wriing Promp and Response Bookle for any reason. Bookles wih drawings or oher marks made by sudens mus be submied for scoring. 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

69 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess Background he CSs are muliple-choice assessmens adminisered annually o California sudens in grades wo hrough eleven. he CMA is a muliplechoice assessmen adminisered insead of he CSs in cerain subjecs o sudens in grades hree hrough eleven who mee he eligibiliy crieria. he CAPA is adminisered o sudens wih significan cogniive disabiliies in grades wo hrough eleven. he SS is a muliple-choice assessmen adminisered o Spanish-speaking English learners in grades wo hrough eleven. Sudens who ake he SS mus also ake a CS and/or CMA appropriae o he suden s grade level. es Daes Disric SAR coordinaors se he schedules for muliple-choice CS, CMA, CAPA, and SS esing wihin a window based on days before and days afer he day on which 8 percen of he insrucional days have been compleed. Daes will vary by disric and school. All muliple-choice SAR ess mus be adminisered wihin his window. esing Maerials Do no use answer documens, DFAs, or any oher esing maerials from a previous year. Non Pre-ID maerials, including supplemenal orders and overage, are delivered in he quaniies indicaed in able 9. If he school disric is using he opional Pre-ID service, pre-idenified es bookles and answer documens are packaged by school, delivery name/ code, or grade. DFA quaniies are also shown in able 9. For he CSs and SS, one DFA is provided for every 0 es bookles or fracion hereof. For he CMA, one DFA is provided for every 0 es bookles or fracion hereof. For he CMA and SS, DFAs are delivered as single copies. A CAPA Examiner s Manual and simulus cards are delivered as a single package for he CAPA. One Examiner s Manual and se of simulus cards is provided for each examiner a he es sie who is o adminiser he CAPA. Examiner s Manuals and simulus cards should be disribued o CAPA examiners as soon as hey are received. Simulus cards are also available for download on he CAPA Web page a hp:// disric SAR coordinaors may conac SAR AC for a password. CAPA maerials mus be sored in a secure locked locaion when no being used by examiners o prepare for and o adminiser he assessmen. Noe: Do no disribue secure grade wo CS and SS DFAs before he day of esing. All oher muliple-choice es DFAs may be disribued a any ime prior o esing. Nonsecure versions of he grade wo and all oher DFAs are available on he CS, CMA, and SS Web pages a hp://www. sares.org/ and may be downloaded and disribued a any ime prior o esing. able 9. esing Maerial Packaging Quaniies es Maerial Grades Packaging CS DFAs s and singles CS es bookles 0s and s CS/CMA answer documens 7 0s and s CS answer documens 8 0s and s CMA DFAs Singles CMA es bookles s and singles CMA answer documens 8 s and singles CAPA Examiner s Manual, simulus cards N/A singles CAPA answer documens N/A s and singles SS DFAs Singles SS es bookles and answer documens s and singles Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion

70 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess esing maerials will be delivered as shown in able 0, below. Mos maerials for sudens in grades wo hrough eleven aking he CAPA and SS and for sudens in grades hree hrough eleven aking he CMA are delivered a he same ime as CS muliple-choice maerials, bu in separae boxes. able 0 liss CS, CMA, CAPA, and SS maerials. able, which liss he EAP essay maerials, is on page 70. he es sie or school receives wo ypes of boxes. Box, for each school, conains adminisraion maerials. Oher boxes, marked for schools, conain he acual suden and examiner esing maerials. Noe: able 0 does no include special formas (braille or large prin) ha can be ordered and are included wih he res of he requesed maerials in he shipmen. able 0. SAR Muliple-Choice esing Maerials by Grade Level es Sie ors Insr ucions for es Sie Coor dina CS CS/ CMA CMA only CAPA SS SAR esing Maerials Grade Levels Shipmen Pre-ID labels All Separae shipmen Card sock rulers Box School CS machine-scorable es bookles and Boxes marked for schools CS grade-level es bookles,, 6, 7, 8, 9, 0, and Boxes marked for schools CS pracice ess,, and Boxes marked for schools CS pracice es Direcions for Adminisraion,, and Boxes marked for schools CS machine-scorable answer documens 8, 9, 0, and Boxes marked for schools Direcions for Adminisraion,,,, 6, 7, 8, and 9 Boxes marked for schools End-of-course mahemaics es bookles 7, 8, 9, 0, and Boxes marked for schools End-of-course science es bookles 9, 0, and Boxes marked for schools End-of-course hisory social science es bookles 9, 0, and Boxes marked for schools CS/CMA machine-scorable answer documens,, 6, and 7 Boxes marked for schools CMA machine-scorable es bookles Boxes marked for schools CMA grade-level es bookles,, 6, 7, 8, 9, 0, and Boxes marked for schools CMA machine-scorable answer documens 8, 9, 0, and Boxes marked for schools Direcions for Adminisraion,,, 6, 7, 8, and 9 Boxes marked for schools End-of-course mahemaics es bookles 7, 8, 9, 0, and Boxes marked for schools CAPA Examiner s Manuals and simulus cards (manual includes direcions for all CAPA levels) Boxes marked for schools CAPA machine-scorable answer documens Boxes marked for schools Card sock rulers and Boxes marked for schools SS machine-scorable es bookles and Boxes marked for schools SS grade-level es bookles,, 6, 7, 8, 9, 0, and Boxes marked for schools SS pracice ess,, and Boxes marked for schools SS pracice es Direcions for Adminisraion,, and Boxes marked for schools SS machine-scorable answer documens,, 6, 7, 8, 9, 0, and Boxes marked for schools Direcions for Adminisraion,,,, 6, 7, 8, and 9 Boxes marked for schools End-of-course mahemaics es bookles 7, 8, 9, 0, and Boxes marked for schools he es sie also receives adminisraive maerials ha are used for all SAR ess. hose maerials are shown in able, on he nex page. es sie coordinaors also receive school/es sie packing liss. 60 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

71 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess able. SAR Maerials for es Sie Coordinaors SAR esing Maerials Shipmen Schools Reurn Maerials Manual informaion shee Overage 0 percen above original order for schools SGID shees Scorable Maerial Freigh Ki orange Nonscorable Maerial Freigh Ki green Maser File Shees Paper bands Box School Box School Box School Box School Box School Box School Box School Maerials o Be Provided by he Disric or School wo No. pencils wih erasers for each suden (plus exras) Scrach paper for he mahemaics and science ess scrach paper may be lined, unlined, or graph paper. Used scrach paper is secure and mus be reurned o he SAR es sie coordinaor. Scrach paper may no be used for he ELA or hisory social science ess. esing Do No Disurb signs Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session signs es sie coordinaors or examiners should pos hese signs so ha hey are clearly visible o all sudens. Disric SAR coordinaors will receive a maser copy of his sign in he coordinaor ki and may make copies o provide o es sies. he sign will also be available for download a hp:// Manipulaives for he CAPA disric SAR coordinaors should go o hp:// org/capa.hml o verify he CAPA version assigned o he school disric and he required manipulaives for each version and level. he required manipulaives generally are available in special educaion classrooms. If addiional manipulaives are needed, hey generally are available hrough educaional supply sores or companies. Maching Sudens CS and CMA Muliple- Choice ess he following daa are used o mach CS and CMA muliple-choice es bookles for sudens in grade hree and CS and CMA muliple-choice answer documens for sudens in grades eigh hrough eleven: SSID Gender Name (las, firs) School disric Birh dae School If es bookles and answer documens are o be hand-marked, es sie coordinaors should mainain liss of hese daa and ensure ha he sudens es bookles and answer documens are marked exacly he same o enable maching. Accommodaions and Modificaions General Use Sudens may use he accommodaions or modificaions specified in heir IEP or Secion 0 plan during he es. If sudens use accommodaions or modificaions, es examiners are responsible for marking Secion A on he sudens es bookles (grade wo or hree) and answer documens (grades four hrough eleven) immediaely afer esing. Only accommodaions and/or modificaions ha a suden acually uses during esing should be marked. However, if a suden has an IEP or Secion 0 plan bu does no use any accommodaions or modificaions, he IEP or Secion 0 plan circle in Secion Aa mus sill be marked. Idenifying Allowable es variaions, accommodaions, and modificaions for adminisraion of California saewide assessmens are provided in Appendix E on page 86 (also available on he CDE Web page a hp:// Marix includes variaions, accommodaions, and modificaions for he CSs, CMA (variaions and accommodaions only), and SS. esing Variaions for English Learners English learners aking he CSs or CMA may be esed wih he esing variaions in Marix, Marix of es Variaions for Adminisraion of Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 6 Copyrigh 0 by he California Deparmen of Educaion

72 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess California Saewide Assessmens for English Learners, which is provided in Appendix E on page 90 (also available on he CDE Web page a hp:// If English learners use allowable es variaions, es examiners are responsible for marking Secion A on he sudens es bookles or answer documens immediaely afer esing. Insrucions for es Sie Coordinaors Responsibiliies Before esing Manage es Securiy Receive and file SAR Securiy Affidavis from all school disric employees a he es sie who will have access o SAR esing maerials. (See Forms a a Glance on page.) Idenify a cenralized, secure, lockable area for soring esing maerials and noify oher appropriae saff of he locaion. Secure all maerials where no one excep he sie coordinaor will have access. For example, sore maerials in a sorage close for which he lock is off-maser. Secure includes prevening unauhorized access and copying by anyone for any purpose or by any means. Coordinae esing Maerials Received from he School Disric ake invenory of maerials when hey are received from he disric SAR coordinaor. If large-prin or braille ess were ordered, verify ha hey have been received. If any suden for whom a large-prin or braille es was ordered has lef he school and he suden ransferred o anoher school wihin he school disric, work wih he disric SAR coordinaor o ransfer he special version maerials o he suden s new school, if possible. Disribue CAPA Examiner s Manuals and simulus cards o es examiners and observers as soon as possible afer receip so hey can begin o prepare maerials for es adminisraion. Ensure ha es bookles for grades wo and hree and answer documens for grades four hrough eleven are prepared for adminisering he es: If he school disric is no using Pre-ID documens, deermine when demographic informaion will be marked on he es bookles and answer documens and who will mark hem. Anyone hand-marking demographic informaion mus do his in a seing supervised by he es sie coordinaor. es bookles for grades wo and hree should no be opened when demographic informaion is marked. Check he Demographic Fields o Be Hand-Marked on 0 SAR Answer Documens or During Exended Pre-ID Daa Correcions form received from he disric SAR coordinaor o idenify demographic informaion ha mus be hand-marked on Pre-ID documens. If a suden s SSID, name, or birh dae is incorrec on he Pre-ID es bookle or answer documen, ask your disric SAR coordinaor if he suden s daa were correced using he exended Pre-ID daa correcions online process. If daa were correced online, use he Pre-ID es bookle or answer documen you received for he suden. If daa were no correced online, hand-mark a blank bookle or answer documen. Conac he disric SAR coordinaor o repor any discrepancies or o reques addiional maerials. Idenify Locaions (Rooms) Idenify esing rooms and assign examiners for all ess o be adminisered. his includes seing up esing rooms for sudens whose IEPs or Secion 0 plans specify esing accommodaions ha necessiae esing he sudens in a separae seing (ha is, reading es quesions aloud, exended esing ime, addiional breaks, and so forh). Ensure ha all esing rooms are appropriaely prepared for adminisering ess. No insrucional maerials direcly relaed o he conen of he es should be visible o any sudens. Inappropriae maerials include, bu are no limied o, he following: ables of mahemaical facs or formulas Vocabulary or spelling liss or phonics chars Inappropriae hisory and science maerials (for example, maps, imelines, periodic able of elemens, formulas) Ensure ha school disric saff are available o supervise sudens who are no being esed. Se up a quie room o which sudens who need more ime o es will be escored. Also ensure ha school disric saff are available o accompany sudens o ha room and supervise hem in he room. Idenify Procors Idenify school disric saff who will assis he es examiner wih procoring es adminisraions. I is recommended ha a 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

73 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess procor help supervise esing if more han sudens are esing in a classroom. See page 0 for procor qualificaions. Organize Maerials for esing Locaions (Rooms) Complee invenory conrol spreadshees o check maerials ou o and in from each es examiner each day. Prepare overhead ransparencies of sample es quesions and/or grade wo ELA responses (CS only) and mahemaics responses (CS and SS) for eachers who use American Sign Language o insruc sudens wih hearing impairmens or reques hese maerials from he disric SAR coordinaor. Secure all maerials in cenral, locked sorage. Prepare ses of maerials for each esing room. Maerials should include he following: DFA es bookles and answer documens (including one of each for he es examiner o use for demonsraion purposes) wo No. pencils wih erasers for each suden (plus exras) esing Do No Disurb sign Unauhorized Elecronic Devices May No Be Used a Any ime During he esing Session sign Card sock rulers (provided by he esing conracor) and scrach paper on es days when needed If he es examiner will personally read he quesions aloud, any version of he es bookle may be used for individual sudens. If he es examiner will be reading aloud quesions o groups of sudens in he same esing session, please be aware ha each suden may have a differen version. Disribue esing Maerials Each Day of esing Check maerials ou o es examiners each esing day. Ensure ha es examiners receive large-prin and braille ess and overhead ransparencies when appropriae. Responsibiliies During esing Monior he es Adminisraion Keep all SAR es maerials secure during adminisraion. Secure includes prevening unauhorized access and copying by anyone for any purpose or by any means. Be available o answer quesions from es examiners. A he conclusion of he day s esing, coun es bookles and answer documens and locae any missing maerials immediaely. Conac he disric SAR coordinaor if maerials canno be locaed. In he case of suden cheaing, he es examiner mus sop he cheaing; however, he suden mus be allowed o complee he remainder of he es. Afer esing, he examiner mus mark C in Secion A, Special Condiions, on he suden s es bookle or answer documen and noify he SAR es sie coordinaor afer esing. Do no call he CDE o repor suden cheaing. Handle Defecive es Bookles and Answer Documens Alhough es bookles are moniored for qualiy, prin errors or oher defecs such as missing pages, blank pages, or ou-of-sequence pages, may occasionally occur. If defecive es bookles are found during he es adminisraion, do he following:. Sop esing for he group unil replacemen es bookles can be obained.. Check he es bookles for all sudens o deermine he exen of he problem.. Obain replacemen bookles from he school overage. Conac he disric SAR coordinaor if here is an insufficiency of bookles in he school overage. How you handle he replacemen depends on he grade, as follows: For Grades wo and hree If a replacemen es bookle wih he same version number is available, proceed wih he following seps:. ranscribe he suden s demographic informaion and answers from he defecive bookle o he replacemen bookle.. Mark he defecive bookle as VOID Documen ranscribed and reurn i wih he nonscorable maerials.. Allow he suden o coninue esing in he replacemen bookle. Submi his bookle wih he scorable maerials. If a replacemen es bookle wih he same version number is no available, proceed wih he following seps:. Provide he suden wih he replacemen bookle ha has a differen version number.. ranscribe he suden s demographic informaion and answers from he defecive bookle o he replacemen bookle.. Insruc he suden o coninue in he new bookle from he las quesion answered in Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 6 Copyrigh 0 by he California Deparmen of Educaion

74 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess Insrucions for es Sie Coordinaors he defecive bookle. For example, if he suden sopped a quesion in he defecive bookle, have he suden sar a quesion 6 in he replacemen bookle.. Allow he suden o coninue esing in he replacemen bookle. Submi his bookle wih he scorable maerials.. Mark he defecive bookle as VOID Documen ranscribed and reurn i wih he nonscorable maerials. For All Oher Grades If a replacemen es bookle wih he same version number is available, proceed wih he following seps:. Provide he suden wih a replacemen es bookle.. Allow he suden o coninue on he same answer documen.. Submi he answer documen wih he scorable maerials.. Reurn boh he defecive and replacemen es bookles as nonscorable maerials. If a replacemen es bookle wih he same version number is no available, proceed wih he following seps:. Provide he suden wih he replacemen bookle ha has a differen version number.. Have he suden erase he version number ha was marked inside he answer documen and replace i wih he new version number. a.version number boxes for grade-level ess can be found inside he answer documen a he op of he ELA/RLA secion for he esing program (CS, CMA, or SS). b.he boxes conaining he version number circles for end-of-course ess can be found above he individual end-of-course es secion inside he answer documen.. Insruc he suden o coninue answering quesions from he new es bookle.. Record he prin code ha appears on he back of he defecive es bookle(s) and forward his o he disric SAR coordinaor.. Reurn boh he defecive and replacemen bookles as nonscorable maerials. Manage Emergency Siuaions If an emergency siuaion occurs during he adminisraion of any es, he firs consideraion Responsibiliies Afer esing Collec and Process esing Maerials Check esing maerials in from es examiners a he end of each esing day. Coun he maerials and place hem in cenral, locked sorage. mus be for he safey of he sudens and saff. es examiners should be advised o ensure ha sudens are safe, and hen secure esing maerials if i is safe for he examiner o do so. When he emergency siuaion has been resolved, updae he disric SAR coordinaor abou wha has happened. ypes of emergencies include, bu are no limied o, he following: Elecrical Ouages If here is sufficien ligh o coninue esing, sudens should coninue working on he es. If here is insufficien ligh, he es examiner should collec and secure he esing maerials unil hey can be reurned o cenral sorage. esing should resume when elecriciy is resored or on a subsequen day, as appropriae. Naural Disasers (such as earhquake or fire). es examiners should follow he school/sie s procedures for responding o naural disasers.. esing maerials should be lef on sudens desks and he room locked if he building is being evacuaed and locking he room does no endanger sudens or saff.. When i is safe o do so, esing may resume or maerials may be colleced and secured o resume esing on a subsequen day. Suden Illness. If a suden becomes ill and soils a es bookle or answer documen, ranscribe all informaion, if possible, ono a blank es bookle or answer documen in order o save he suden s responses.. If i is no possible o ranscribe he informaion from he soiled documen, complee all of he demographic informaion on he fron and back of a blank es bookle or answer documen and mark Secion A, opion Y, for each es ha was adminisered o he suden.. Dispose of he soiled es bookle or answer documen securely. Suden Medical Absence Advise es examiners o mark Secion A, opion F, on suden answer documens for sudens who become ill during a esing session and are unable o reurn and complee he es. Examiners may no keep CS, CMA, or SS esing maerials in classrooms. CAPA examiners may keep esing maerials secure wihin heir esing locaion. 6 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

75 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess Mainain es securiy while collecing and processing esing maerials. Verify ha all esing maerials have been reurned. Separae maerials by es: CS, CMA, CAPA, or SS. Separae CS, CMA, and CS/CMA maerials by grade level. Separae CAPA esing maerials. Separae SS maerials by grade level. Separae scorable maerials from nonscorable maerials. Work wih one grade level of documens a a ime. Verify ha all CAPA answer documens from boh examiners and observers have been signed. Ensure ha all marks ha are near response circles and may inerfere wih scoring in grades wo and hree es bookles or inside grades four hrough eleven answer documens are erased. Do no erase any marks in response circles inside answer documens or grades wo and hree es bookles. Do no darken response circles inside answer documens or grades wo and hree es bookles. Ensure ha all demographic informaion ha was o be hand-marked has been compleed. Make sure ha he primary disabiliy code is correc in Secion 6a. Noe he following: he primary disabiliy code should be correc a he ime of esing. Code 000 mus be marked for sudens wihou an IEP. Mark he hree-digi primary disabiliy code from he suden s IEP. If a code is no enered in Secion 6a and he IEP circle is seleced in par a of Secion A, he primary disabiliy code defauls o unknown disabiliy which may be correced hrough eiher he exended Pre-ID daa correcions process or during demographic daa correcions. Primary disabiliy codes can be found in able on page 0 of his manual and in he appendixes of he DFAs. If he primary disabiliy code changes beween he Pre-ID submission dae and he esing dae, eiher ask he disric SAR coordinaor o change he disabiliy code in exended Pre-ID daa correcions or handmark a new answer documen wih all of he demographic informaion. he Pre-ID documen should be desroyed in a secure manner by school or disric saff. IMPORAN NOE: A suden aking he CMA or CAPA for any subjec mus have a disabiliy code. A code of 000 is no valid for a suden aking he CMA or CAPA. Carefully check Secions A, A, and A and verify ha es bookles and answer documens are marked appropriaely by he es examiner. In secion Aa, he IEP and/or Secion 0 plan circle(s) mus be marked for each suden wih an IEP and/or Secion 0 plan even if he suden did no use any accommodaions or modificaions during esing. Only accommodaions and/or modificaions ha a suden acually uses during esing should be marked. If a suden is provided an accommodaion and/or modificaion bu demonsraively indicaes ha he or she does no wan o use i, es examiners are o mark opion X in secion A. If a suden in grade wo or hree used a highligher, make sure he suden s answers and demographic informaion have been ranscribed ono a blank es bookle. I is recommended ha, o ensure ha ess will be scored correcly, sudens in grades wo and hree no use highlighers because he ink could bleed hrough he paper and inerfere wih scoring. For grade wo sudens who are enrolled on he firs day of esing bu no esed, complee he demographic informaion and submi he es bookle wih he scorable maerials. For grade hree sudens who are enrolled on he firs day of esing bu no esed, complee he demographic informaion and submi he es bookle or bookles wih he scorable maerials. For grades four hrough eleven sudens who are enrolled on he firs day of esing bu no esed, complee he demographic informaion Imporan No es examiner, disric or es sie coordinaor, principal, or oher adminisraor may invalidae any suden es bookle or answer documen for any reason. Bookles wih drawings or oher marks made by sudens mus be submied for scoring. Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 6 Copyrigh 0 by he California Deparmen of Educaion

76 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess Insrucions for es Sie Coordinaors and submi he answer documen wih he scorable maerials. Verify ha he correc version number of he es bookle has been marked inside he answer documen for all sudens in grades four hrough eleven aking he CS, CMA, and SS. Verify ha sudens in grades four hrough seven aking he CMA for one or more conen areas have marked he circle(s) for he CMA es conen area name(s) in Secion 7c on he fron of heir CS/CMA answer documens before separaing es bookles and answer documens. For sudens in grades hree and eigh hrough eleven who ook he CMA for any subjecs, mark he es conen area name(s) in secion 7c on he fron of he CS es bookle (grade hree) or answer documen (grades eigh hrough eleven). Also, on documens ha mus be hand-marked, make sure ha informaion for he SSID, suden name, birh dae, gender, school, and school disric maches exacly so ha he CS and CMA documens for he suden are mached. For he CS, verify ha sudens have marked he correc es subjec in he mahemaics secion of grade seven answer documens and for any end-of-course mahemaics (grades eigh hrough eleven) or science (grades nine hrough eleven) ess before separaing es bookles and answer documens. For he CMA, verify ha he end-of-course es subjec and version number secions are marked correcly inside answer documens before separaing es bookles and answer documens for sudens in grades seven hrough eleven. For he SS, verify ha he end-of-course es subjec and version number secions are marked correcly inside answer documens before separaing es bookles and answer documens for sudens in grades seven hrough eleven. Imporan If he end-of-course mahemaics or science es subjec is no marked inside answer documens for grades eigh hrough eleven, he ess canno be scored. If he mahemaics es subjec Grade 7 Mahemaics or Algebra I is no marked inside he answer documen for grade seven (CS, CMA, or SS), he es will be scored as he grade seven mahemaics es. If he incorrec es subjec is marked, he suden s es will be scored agains he wrong score key and he suden will receive a score for he wrong es. Ensure ha any es bookles or answer documens ha have orn edges are ranscribed. Remove any sicky-noes or paper clips from es bookles for grades wo and hree and answer documens for grades four hrough eleven. Process es Documens for Sudens Using Accommodaions and Modificaions Verify ha all demographic informaion is complee for each suden and ha Secion A has been marked for sudens who used accommodaions or modificaions. Noe ha he primary disabiliy code should be correc a he ime of esing. If he primary disabiliy code changes beween he Pre-ID submission dae and he esing dae, eiher ask he disric SAR coordinaor o change he code in exended Pre-ID daa correcions or hand-mark a new answer documen wih all of he demographic informaion. he Pre-ID documen should be desroyed in a secure manner by school or disric saff. Ensure ha any large-prin or braille documens are ranscribed o regular answer documens. Large-prin or braille documens ha are no ranscribed will no be scored. Coun esing Maerials For grades wo and hree, verify ha he number of bookles o be scored plus he number of all bookles no o be scored (unused and voided) equals he number of bookles received a he school/es sie. For grades four hrough eleven, verify ha he number of es bookles received from examiners plus he number of unused bookles equals he number of es bookles received a he school/ es sie. If he number is no equal, a securiy breach may have occurred. Repor any missing bookles o your disric SAR coordinaor immediaely. Correcly Package Scorable Maerials See Figure on page 68 for a lis of scorable maerials. Complee an SGID for he CAPA, following he direcions in he Compleing SGID Shees secion on page. Complee an SGID for CS/CMA and SS a each grade level esed, following he direcions in he Compleing SGID Shees secion on page. Use a paper band o secure compleed SGID shees on op of he ses of maerials o be scored for each es (CS, CMA, or SS) and 66 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

77 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess grade level. All CAPA documens mus be signed and should be submied under a single SGID. Complee he Maser File Shee by enering he number of SGIDs and he oal number of documens o be scored and place i on op of he banded se of bookles or answer documens. Ener 0 in he Number of SGID s column on he line nex o all grade levels ha did no es. For schools in he disric ha received maerials bu did no es, wrie Did No es on ha school s Maser File Shee, ener 0 in he Number of SGID s column on he line nex o all grade levels, and pack i in a box wih oher scorable esing maerials. Pack he banded se(s) of scorable documens and he Maser File Shee in he original carons in which he maerials were received. Sor maerials by es and hen by grade (see Figure on page 68). For grade hree, sack all CS es bookles on op of CMA es bookles for a grade or group. For grades eigh hrough eleven, sack all CS answer documens on op of all CMA answer documens for a grade or group. Pu he signed CAPA answer documen on op of he signed observer/second-raer documen for each suden for whom here was an observer. If eiher answer documen has no been signed, reurn he unsigned documen(s) o he examiner and/or observer for signaure before banding he CAPA answer documens. Complee address labels and affix hem o each caron. Record he school/es sie informaion on an orange reurn address label and affix i o he caron of documens o be scored. Se he compleed caron(s) of scorable es bookles and answer documens aside and move on o he nonscorable maerials. Correcly Package Nonscorable Maerials Separae all nonscorable maerials by exam: CS, CMA, CAPA, or SS. Separae all nonscorable maerials by grade. Work wih one grade level of CS, CMA, and SS maerials a a ime. Separae and process he following, using he guidelines in able on page 69 for furher informaion on he appropriae handling of hese maerials: Scrach paper (securely desroy) DFAs (grade wo mus be reurned wih nonscorables; all oher grades may be discarded, recycled, or opionally reurned) Card sock rulers (may be reained for classroom use) Science reference shees (may be reained for classroom use) CAPA simulus cards (may be reained for classroom use) Used grade wo, grade hree, and grade four pracice ess and Direcions for Adminisraion of he pracice ess (Sudens may ake pracice ess home.) Pre-idenified answer documens for grades four hrough eleven for sudens who moved before he firs day of esing (securely desroy) Unused pre-idenified answer documens for grades four hrough eleven ha had incorrec Pre-ID informaion for which new documens were hand-marked before esing (securely desroy) Blank answer documens, which may be securely desroyed: Grades four hrough seven CS/CMA Grades eigh hrough eleven CS and CMA CAPA Grades four hrough eleven SS Exra SGIDs (discard, recycle, or reurn) Unused Pre-ID labels (securely desroy or reurn) Use a black marking pen o mark Void Documen ranscribed on all damaged CS/ CMA, CS, CMA, and SS answer documens for grades four hrough eleven, CS and SS es bookles for grades wo and hree, and CMA es bookles for grade hree ha were ranscribed o new documens. Mark Void Suden Moved Before es on unused pre-idenified CS and SS grades wo and hree es bookles and CMA grade hree es bookles, as appropriae. Box he nonscorable CS, CMA, CAPA, and SS maerials. hese maerials need no be sacked in a paricular order. All mahemaics end-of-course es bookles: General Mahemaics Algebra I Geomery Algebra II Inegraed Mahemaics,, Summaive High School Mahemaics All science end-of-course es bookles: Biology Chemisry Earh Science Physics Inegraed/Coordinaed Science,,, All hisory social science end-of-course es bookles: Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 67 Copyrigh 0 by he California Deparmen of Educaion

78 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess World Hisory es bookles for grades four hrough eleven es bookles for grade hree: Voided CS Voided CMA Voided SS Unused CS Unused CMA Unused SS Maerials for grade wo: Voided CS and SS es bookles Unused CS and SS es bookles CS and SS es response ransparencies Direcions for Adminisraion CAPA nonscorable maerials: CAPA Examiner s Manuals All voided CAPA answer documens Add all used and unused original large-prin and braille bookles. Record he school/es sie informaion on a green reurn address label and affix i o he caron(s) of nonscorable maerials. Reurn Maerials o he School Disric Reurn he carons of scorable and nonscorable maerials o he disric SAR coordinaor wihin wo days of he end of he es adminisraion. All scorable maerials mus be reurned in he same shipmen. Figure. Packing Order for Reurning Scorable Muliple-Choice and CAPA Maerials 0 Sandardized esing and Reporing Reques for Suden Daa File and Addiional Repors form compleed by disric SAR coordinaor (Disric Box only) Maser File Shee compleed by he SAR es sie coordinaor SGID shee compleed by he SAR es sie coordinaor Paper band Insrucions for es Sie Coordinaors Lis of CS, CMA, CAPA, and SS Scorable Maerials CAPA answer documens Grade 0 CMA answer documens Grade CS es bookles Grade CS answer documens Grade CS es bookles Grade CMA answer documens Grade CMA es bookles Grade SS es bookles Grade CS/CMA answer documens Grade SS es bookles Grade CS/CMA answer documens Grade SS answer documens Grade 6 CS/CMA answer documens Grade SS answer documens Grade 7 CS/CMA answer documens Grade 6 SS answer documens Grade 8 CS answer documens Grade 7 SS answer documens Grade 8 CMA answer documens Grade 8 SS answer documens Grade 9 CS answer documens Grade 9 SS answer documens Grade 9 CMA answer documens Grade 0 SS answer documens Grade 0 CS answer documens Grade SS answer documens 68 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

79 Par III: Insrucions for es Sie Coordinaors Chaper III. CS, CMA, and SS Muliple-Choice and CAPA ess able. Guidelines for Handling Nonscorable esing Maerials Maerial Direcions for Adminisraion, grade Direcions for Adminisraion, grades Handling Guideline CS, CMA, and SS DFAs Reurn wih nonscorables. Discard, recycle, or opionally reurn wih nonscorables. CS, CMA, and SS es Bookles Unused es bookles include Pre-ID es bookles for sudens who moved prior o he firs day of esing and es bookles ha have incorrec Pre-ID informaion. Unused non Pre-ID es bookles, grades and Unused Pre-ID es bookles, grades and Used, damaged es bookles ha have been ranscribed, grades and Used es bookles, grades Unused es bookles, grades Used es bookles for all end-of-course ess (mahemaics, science, hisory social science) Unused es bookles for all end-of-course ess (mahemaics, science, hisory social science) Reurn wih nonscorables. Reurn wih nonscorables and mark as VOID Suden Moved Before es or VOID Documen ranscribed. Reurn wih nonscorables and mark as VOID Documen ranscribed. Reurn wih nonscorables. Reurn wih nonscorables. Reurn wih nonscorables. Reurn wih nonscorables. CS, CMA, and SS Answer Documens Unused Pre-ID answer documens include Pre-ID answer documens for sudens who moved prior o he firs day of esing and answer documens ha have incorrec Pre-ID informaion. Unused answer documens (Pre-ID and non Pre-ID), Securely desroy. grades Used, damaged answer documens ha have been ranscribed, grades Reurn wih nonscorables and mark as VOID Documen ranscribed. CAPA Maerials Noe: CAPA observer answer documens mus be reurned wih he scorable CAPA maerials. CAPA Examiner s Manual Reurn wih nonscorables. Unused CAPA answer documens (Pre-ID and non Pre-ID) Securely desroy. Special Versions Grade es response ransparencies Reurn wih nonscorables. Used braille and large-prin es bookles Reurn wih nonscorables. Unused braille and large-prin es bookles Reurn wih nonscorables. Braille and large-prin CAPA Examiner s Manual Reurn wih nonscorables. Ancillary Iems SAR Disric and es Sie Coordinaor Manual File one copy in disric and discard or recycle remainder. Card sock rulers Reuse in classroom, discard, or recycle. Science reference shees Reuse in classroom, discard, or recycle. CAPA simulus cards Reuse in classroom, discard, or recycle. Scrach paper Securely desroy. Addiional SGID shees Discard, recycle, or reurn wih nonscorables. Unused paper bands Discard, recycle, or reurn wih nonscorables. Unused Pre-ID labels Securely desroy or reurn wih nonscorables. Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 69 Copyrigh 0 by he California Deparmen of Educaion

80 Par III: Insrucions for es Sie Coordinaors Chaper III. EAP Essay Chaper III. EAP Essay Background he Early Assessmen Program is a collaboraive effor beween he CDE, he California Sae Universiy (CSU), he California Communiy Colleges (CCC), and he Sae Board of Educaion designed o assess sudens for college readiness in heir high school junior year. he EAP is a volunary elevenh grade assessmen ha combines CSU placemen sandards wih California high school sandards. his early assessmen idenifies wheher a suden is prepared for college a a poin when sudens have he ime o gain he needed preparaion during he high school senior year. es Daes he EAP essay may be adminisered a any ime beween March and March 9. If grade eleven sudens will no be in session during his ime period, please conac SAR AC a esing Maerials CSU EAP essay maerials are packaged in separae carons and delivered separaely from he school disric s CS maerials. able. esing Maerials, EAP Essay Adminisraion es Sie esing Maerials Essay Promp Bookles ( versions) California Sae Universiy Early Assessmen Program Response Bookles Pre-ID or blank Direcions for Adminisraion of he Essay Manual informaion shee SGID shees Scorable Maerial Freigh Ki magena Nonscorable Maerial Freigh Ki yellow EAP Maser File Shees Paper bands Shipmen Boxes marked for schools Boxes marked for schools Boxes marked for schools Box School Box School Box School Box School Box School Box School Responsibiliies Before esing Insrucions for es Sie Coordinaors Manage es Securiy Idenify a cenralized, secure, lockable area for soring esing maerials and noify ohers of he locaion. Secure all maerials. Coordinae esing Maerials Received from he School Disric ake invenory of maerials when hey are received from he disric SAR coordinaor. If large-prin or braille ess were ordered, verify ha hey have been received. If any suden for whom a large-prin or braille es was ordered has lef he school and he suden ransferred o anoher school wihin he school disric, work wih he disric SAR coordinaor o ransfer he special version maerials o he suden s new school. Conac he disric SAR coordinaor o repor any discrepancies or o reques addiional maerials. Organize he esing Environmen Idenify es examiners, procors, and esing locaions. Schedule he essay adminisraion. Allow, a minimum, a class period for he essay adminisraion. An esimaed minues is he amoun of ime sudens will need o respond o he essay promp. he essay may be adminisered hroughou he day or on consecuive days o sudens in differen classes if all periods do no mee every day and he essays are being compleed in regular classes. All essay adminisraions mus be compleed by March 9, 0. Noify grade eleven sudens of he esing ime and locaions. 70 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

81 Par III: Insrucions for es Sie Coordinaors Chaper III. EAP Essay Disribue esing Maerials o he es Examiners Disribue ses of maerials o es examiners. Ses of maerials should include a DFA, response bookles, and Essay Promp Bookles. Ensure ha es examiners receive large-prin and braille ess when appropriae. Responsibiliies During esing Monior he es Adminisraion Check maerials ou o es examiners and check hem back in a conclusion of esing. Locae any missing maerials. Conac he disric SAR coordinaor if maerials canno be locaed. Be available o answer quesions from es examiners. Manage Emergency Siuaions If an emergency siuaion occurs during he adminisraion of any es, he firs consideraion mus be for he safey of he sudens and saff. es examiners should be advised o ensure ha sudens are safe, and hen secure esing maerials if i is safe for he examiner o do so. When he emergency siuaion has been resolved, updae he disric SAR coordinaor abou wha has happened. ypes of emergencies include, bu are no limied o, he following: Elecrical Ouages If here is sufficien ligh o coninue esing, sudens should coninue working on he es. Responsibiliies Afer esing Collec and Process esing Maerials Mainain es securiy while collecing and processing esing maerials. Verify ha all esing maerials have been reurned. Separae response bookles o be scored from all oher maerials. Bookles are o be submied for scoring only for sudens who were presen. Ensure ha any bookles ha have orn edges are ranscribed o new bookles for he sudens. Remove any sicky-noes or paper clips from he response bookles. Coun esing Maerials Verify ha he number of bookles o be scored plus he number of all nonscorable bookles (unused and voided) equals he number of bookles received a he school/es sie. If he number is no equal, a securiy breach may have occurred. Correcly Package Scorable Maerials Complee only he fron page of an SGID, following he direcions in he Compleing SGID Shees secion on page. If here is insufficien ligh, he es examiner should collec and secure he esing maerials unil hey can be reurned o cenral sorage. esing should resume when elecriciy is resored or on a subsequen day, as appropriae. Naural Disasers (such as earhquake or fire). es examiners should follow he school/sie s procedures for responding o naural disasers.. esing maerials should be lef on sudens desks and he room locked if he building is being evacuaed and locking he room does no endanger sudens or saff.. When i is safe o do so, esing may resume or maerials may be colleced and secured o resume esing on a subsequen day. Suden Illness. If a suden becomes ill and soils a response bookle, ranscribe all informaion, if possible, ono a blank response bookle in order o save he suden s responses.. Dispose of he soiled response bookle securely. Use a paper band o secure compleed SGID shees on op of he response bookles o be scored. Complee he EAP Wriing Maser File Shee by enering he number of scorable bookles in each banded se and placing he shee on op of he banded se of bookles. Pack he banded se of bookles and he EAP Wriing Maser File Shee ino he original caron(s) in which he maerials were received. See Figure on he nex page. For schools in he disric ha did no es, wrie Did No es on ha school s EAP Wriing Maser File Shee, ener 0 in he Number of SGID s column on he line nex o he grade level, and pack i in a box wih oher scorable esing maerials. Record he school/es sie informaion on a magena reurn address label and affix i o he caron of response bookles o be scored. Se he compleed caron(s) of scorable bookles aside and move on o he nonscorable maerials. Insrucions for es Sie Coordinaors January 0 Disric and es Sie Coordinaor Manual 7 Copyrigh 0 by he California Deparmen of Educaion

82 Par III: Insrucions for es Sie Coordinaors Chaper III. EAP Essay Correcly Package Nonscorable Maerials Place all Essay Promp Bookles and voided response bookles in a separae caron. Record he school/es sie informaion on a yellow reurn address label and affix i o he caron(s) of nonscorable maerials. Desroy or recycle all DFAs and unused response bookles. Reurn Maerials o he School Disric Reurn he carons of scorable and nonscorable maerials o he disric SAR coordinaor he day afer he essays are adminisered bu no laer han April. All scorable maerials mus be reurned in he same shipmen. Figure. Packing Order for Reurning Scorable EAP Maerials Maser File Shee compleed by he SAR es sie coordinaor SGID shee compleed by he SAR es sie coordinaor Paper band Insrucions for es Sie Coordinaors 7 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

83 Appendixes

84 Appendixes Appendix A: CMA Paricipaion Crieria Appendix A: CMA Paricipaion Crieria hese crieria for guiding IEP eams in making decisions abou which sudens wih disabiliies should paricipae in he California Modified Assessmen are based, in par, on ile of he Decision-Making Consideraions Code of Federal Regulaions, Par 00 ile I Improving he Academic Achievemen of he Disadvanaged.. Previous Paricipaion CS he suden shall have aken he CS in a previous year and scored below basic or far below basic in he subjec area being assessed by he CMA and may have aken he CS wih modificaions. CAPA Previous paricipaion in he CAPA shall no preclude a suden from paricipaion in he CMA. he suden shall have aken he CAPA Level II V in wo previous years and received a performance level of eiher proficien or advanced. Noe: he suden shall no be allowed o ake boh he CAPA and CMA. Sudens shall ake eiher: CAPA in all subjec areas; CS in all subjec areas; CMA in all subjec areas; or A combinaion of CS and CMA in he subjec areas being assessed.. Progress Based On Muliple Measures and Objecive Evidence he suden s disabiliy has precluded he suden from achieving grade-level proficiency, as demonsraed by such objecive evidence as he suden s performance on he CS and oher assessmens ha can validly documen academic achievemen wihin he year covered by he suden s IEP. he deerminaion of he suden s progress mus be based on muliple measuremens, over a period of ime, ha are valid for he subjecs being assessed. he suden will no receive a proficien score on he CS (even wih he provision of accommodaions) based on evidence from muliple, valid, and objecive measures of suden progress (or lack of progress).. Response o Appropriae Insrucion he suden s progress o dae in response o appropriae grade-level insrucion, including special educaion and relaed services designed o address he suden s individual needs, is such ha, even if significan growh occurs, he IEP eam is reasonably cerain ha he suden will no achieve grade-level proficiency wihin he year covered by he suden s IEP. he suden who is assessed wih he CMA has access o he curriculum, including insrucion and maerials for he grade in which he suden is enrolled. he suden s IEP plan includes grade-level California conen sandards based goals and suppor in he classroom for a subjec or subjecs assessed by he CMA. he suden has received special educaion and relaed services o suppor access o and progress in he general curriculum in which he suden is enrolled. he IEP eam has deermined ha he suden will no achieve grade-level proficiency even wih insrucional inervenion. Noe: he paricipaion crieria requiremen in he second bulle above ha an IEP include gradelevel California conen sandards based goals and suppor in he classroom for a subjec or subjecs assessed by he CMA has caused confusion for IEP eams. radiionally, IEP goals address English language ars, mah, and prerequisie skills. Oher conen areas are usually addressed by relaed goals, suppors, and relaed services. Science, for example, can be addressed by having a goal for vocabulary developmen ha can suppor he suden s learning science vocabulary, and/or suppors in he science classroom can aid he suden in gaining access o he science curriculum. Addiionally, since he science assessmens are no given prior o grade five, a suden may fill he firs paricipaion crierion if he suden: has aken he CSs in a previous year, and scored below basic or far below basic in ELA or mahemaics, and may have aken he CS wih accommodaions and/or modificaions. High School Diploma he suden who akes alernae assessmens based on modified academic achievemen sandards is no precluded from aemping o 7 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

85 complee requiremens, as defined by he Sae, for a regular high school diploma. Noe: Sudens mus coninue o mee he California High School Exi Examinaion (CAHSEE) requiremen in order o receive a diploma from a California public high school. Addiional Decision-Making Consideraions. he decision o paricipae in he CMA is no based on he amoun of ime he suden is receiving special educaion services.. he decision o paricipae in he CMA is no based on excessive or exended absences.. he decision o paricipae in he CMA is no based on language, culure, or economic differences. CMA Definiion of erms CAPA is designed o assess hose sudens wih significan cogniive disabiliies who canno paricipae in he CS or he CMA even wih accommodaions and/or modificaions. he CDE developed CAPA o comply wih he requiremens of he No Child Lef Behind Ac of 00. CAPA links direcly o he California academic conen sandards a each grade level and accuraely reflecs he porions of he conen sandards from Kindergaren hrough high school ha are accessible o sudens wih significan cogniive disabiliies. CAPA is given in grade spans (Levels I V). CMA is designed o assess hose sudens whose disabiliies preclude hem from achieving grade-level proficiency on an assessmen of he California conen sandards wih or wihou accommodaions. he CMA has been developed o provide more access so sudens can beer demonsrae heir knowledge of he California conen sandards. he CDE developed CMA o comply wih he flexibiliy offered hrough he provisions of he No Child Lef Behind Ac of 00. CSs in English language ars, mahemaics, science, and hisory social science are adminisered only o sudens in California public schools. Excep for a wriing componen ha is adminisered as par of he grades four and seven English language ars ess, all quesions are muliple-choice. hese ess were developed specifically o assess sudens knowledge of he California conen sandards. California conen sandards were adoped by he Sae Board of Educaion and specify wha all California children are expeced o know and be able o do in each grade or course. Appendixes Appendix A: CMA Paricipaion Crieria. Parens Are Informed Parens of he sudens seleced o be assessed wih he CMA are informed ha heir child s achievemen will be measured based on modified achievemen sandards. Noe: he es, while based on grade-level conen, is less rigorous han he CS.. he decision o paricipae in he CMA is no based solely on he suden s disabiliy (i.e., deafness/blindness, visual, audiory, and/or moor disabiliies) bu raher he suden s inabiliy o appropriaely demonsrae his or her knowledge on he California conen sandards hrough he CS.. he decision o use he CMA is an IEP eam decision based on suden needs. Goals are hose wrien by he IEP eam, while no inclusive, for reading, wriing, and mahemaics and may include suppor for hose areas in addiional courses or sudy. Grade-level proficiency refers o he suden s level of knowledge and degree of masery of he California conen sandards for he subjecs being assessed. his grade-level proficiency should no be confused wih he SAR performance levels as repored on he SAR suden repor. Objecive evidence is he mos recen daa available for he suden s performance on he CS, CAPA, or CMA and locally used assessmens and/ or assignmens, wheher used for placemen, diagnosis or o rack suden progress hroughou he year. Modified academic achievemen sandards are used o measure he suden s achievemen on he California Modified Assessmen; are aligned o he California conen sandards, bu less difficul han he grade-level academic achievemen sandards; and are developed hrough a validaed sandard seing process. Muliple Measures are various assessmens and/or insrumens, including SAR Program assessmens, as well as locally used assessmens and/or assignmens, wheher used for placemen, diagnosis or o rack suden progress hroughou he year. Valid refers o he degree o which evidence and heory suppor he inended purpose of he es and he inerpreaion of es scores for he subjecs being assessed. January 0 Disric and es Sie Coordinaor Manual 7 Copyrigh 0 by he California Deparmen of Educaion

86 Appendixes Appendix B: Securiy Forms Appendix B: Securiy Forms Exhibi A-. SAR es Securiy Agreemen 0 SAR es (Including Field ess) Securiy Agreemen for Disric and es Sie Coordinaors I acknowledge by my signaure on his form ha sandards-based achievemen ess, including he California Sandards ess (CSs), he California Alernae Performance Assessmen (CAPA), he California Modified Assessmen (CMA), and he Sandards-based ess in Spanish (SS), and he Early Assessmen Program (EAP), are secure ess and agree o each of he following condiions o ensure es securiy: () I will ake all necessary precauions o safeguard all ess and es maerials by limiing access o persons wihin he school disric wih a responsible, professional ineres in he ess securiy. () I will keep on file he names of all persons having access o ess and es maerials. All persons having access o he maerials shall be required o sign he SAR es Securiy Affidavi ha will be kep on file in he school disric office. () I will keep he CSs, he CAPA, he CMA, he SS, and he EAP ess and heir es maerials in a secure, locked locaion and will deliver ess and es maerials only o hose persons who have execued SAR es Securiy Affidavis on acual esing daes as provided in secion 89(d) wih he excepion of subdivision () below. () I will keep he CAPA maerials in a secure locked locaion when no being used by examiners o prepare for and o adminiser he assessmen. I will adhere o he conracor s direcions for he disribuion of he assessmen maerials o examiners. () I will no copy any par of he ess or es maerials wihou wrien permission from he CDE o do so. (6) I will no disclose, or allow o be disclosed, he conens of he ess or he es insrumens. I will no review any es quesions, passages, or oher es iems wih any oher person before, during, or afer he es adminisraion. (7) I will no develop scoring keys, review any pupil responses, or prepare answer documens excep as required by he es adminisraion manual(s) prepared by he esing conracor. By signing my name o his documen, I am assuring ha I will abide by he above condiions. Signed Prin Name ile School Disric Dae his form may be phoocopied. 76 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

87 Exhibi A-. SAR es Securiy Affidavi Appendixes Appendix B: Securiy Forms 0 SAR es Securiy Affidavi for es Examiners, Procors, ranslaors, Scribes, and Any Oher Person Having Access o SAR ess (Including Field ess) I, acknowledge ha I will have access o one or more of he sandards-based achievemen ess (CSs, CMA, CAPA, and SS), he EAP, and es maerials, for he purpose of adminisering he es(s). I undersand ha hese maerials are highly secure, and i is my professional responsibiliy o proec heir securiy as follows: () I will no divulge he conens of he ess o any oher person hrough verbal, wrien, or any oher means of communicaion. Noe: his includes, sharing or posing es conen via he Inerne wihou prior wrien permission of he California Deparmen of Educaion. () I will no copy any par of he es(s) or es maerials. Noe: his includes, phoocopying (including enlarging) and recording wihou prior wrien permission of he California Deparmen of Educaion. () I will keep he es(s) secure unil he es(s) are acually disribued o pupils. Noe: esing maerials are required o be kep in cenral, locked sorage excep during acual esing adminisraions. esing maerials are required o be checked in and ou each day from he SAR es sie coordinaor. () I will limi access o he es(s) and es maerials by es examinees o he acual esing periods when hey are aking he es(s). Noe: Only sudens who are esing and disric saff paricipaing in es adminisraions may be in he room where a es is being adminisered. () I will collec and accoun for all maerials following each period of esing and will no permi pupils o remove es maerials from he room where esing akes place. Noe: Afer each esing period examiners should coun all es bookles and answer documens before allowing any suden o leave he esing room. (6) I will no review any es quesions, passages, or oher es iems independenly or wih pupils or any oher person before, during, or following esing. Noe: his includes any discussions beween disric saff for raining or professional developmen wheher one-on-one or in a saff meeing. his form coninues on he nex page. January 0 Disric and es Sie Coordinaor Manual 77 Copyrigh 0 by he California Deparmen of Educaion

88 Appendixes Appendix B: Securiy Forms (7) I will no develop scoring keys, review any pupil responses, or prepare answer documens excep as required by he es adminisraion manual(s) prepared by he esing conracor. Noe: his includes coaching sudens (anyhing ha may indicae correc or incorrec answers), or compleing or changing sudens answers on answer documens. (8) I will reurn all es maerials for he CSs, he CMA, he SS, and he EAP, o he designaed SAR es sie coordinaor daily upon compleion of esing. Noe: All es bookles (including demonsraion bookles), answer documens, and scrach paper should be reurned o he SAR es sie coordinaor each day immediaely afer esing has been compleed. (9) I will keep all CAPA maerials in secure locked sorage excep when I am adminisering or observing he adminisraion of he assessmen o pupils. Noe: CAPA examiners should receive esing maerials from he SAR sie coordinaor as soon as possible afer receip (from he disric or publisher) so hey can begin o prepare maerials for es adminisraion. CAPA examiners may reain heir esing maerials (examiner manual, simulus cards, manipulaives, and suden answer documens) wihin heir esing locaion provided ha he maerials are in a locked sorage cabine when no in use. Afer all CAPA esing is compleed, reurn boh used and unused answer documens and CAPA Examiner s Manuals o your SAR sie coordinaor. (0)I will adminiser he es(s) in accordance wih he direcions for es adminisraion and es adminisraion manuals prepared by he esing conracor. Noe: he direcions for es adminisraion and he es adminisraion manuals prohibi he unauhorized copying, sharing, or reuse of any es bookle, es quesion, or he answer documen by any means. his includes, bu is no limied o, phoocopying, recording, ing, messaging (insan, ex, or mulimedia messaging service), using a camera/camera phone, and sharing or posing es conen via he Inerne wihou prior wrien permission of he California Deparmen of Educaion. ()I have been rained o adminiser he ess. By signing below I swear ha I have compleely read, undersand, and shall abide by his affidavi. Signed Dae Prin Name Posiion School School Disric his form may be phoocopied. 78 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

89 Appendix C: SAR Program Irregulariies and Incidens Appendixes Appendix C: SAR Program Irregulariies and Incidens esing Irregulariies esing irregulariies are circumsances ha may compromise he reliabiliy and validiy of es resuls and, if more han five percen of he sudens esed are involved, could affec a school s Academic Performance Index (API) and Adequae Yearly Progress (AYP). he following informaion and procedures are provided o assis in idenifying irregulariies and noifying he California Deparmen of Educaion (CDE). Educaion Code Secion 606 (a) saes: A ciy, couny, ciy and couny, disric superinenden of schools, or principal or eacher of any elemenary or secondary school, including a charer school, shall no carry on any program of specific preparaion of pupils for he saewide pupil assessmen program or a paricular es used herein. Secion 606 (b) allows he use of insrucional maerials provided by he deparmen or is agens in he academic preparaion of pupils for he saewide pupil assessmen if hose insrucional maerials are embedded in an insrucional program ha is inended o improve pupil learning. California Code of Regulaions, ile, Educaion, Division, Chaper, Subchaper.7, Secion 8 (a), saes: Excep for maerials specifically provided by he CDE or is agens, no program or maerials shall be used by any school disric or employee of a school disric ha are specifically formulaed or inended o prepare pupils for he sandards-based achievemen ess, or he primary language es, if any. No adminisraion or use of an alernae or parallel form shall be used as pracice for any pupils. See he Guidelines on Academic Preparaion for Sae Assessmens, available on he Inerne a hp:// for addiional informaion on appropriae es preparaion. Lised in he nex column are hree caegories of irregulariies esing irregulariies, inappropriae es preparaion, and securiy breaches wih some examples for each caegory.. esing Irregulariies, including bu no limied o: Coaching sudens, including bu no limied o: Discussing quesions wih sudens during esing Providing insrucion relaed o he es during es adminisraion Giving sudens he answers Guiding sudens in marking correc answers Leaving informaional maerials on he walls in he esing room ha may assis sudens in answering examinaion quesions Allowing sudens o have addiional maerials or ools (e.g., books, calculaors, ables, ec.) ha are no specified in an IEP or Secion 0 plan or are no approved by he CDE as an allowable esing accommodaion or modificaion (see Appendix E on page 86 for a lising of approved accommodaions, modificaions, and variaions). Inappropriae es Preparaion, including bu no limied o: Reviewing any es quesions and providing insrucion relaed o he quesions prior o es adminisraion or beween es pars Providing sudens wih he wriing promp or wriing genre prior o esing. Securiy Breaches, including bu no limied o failure o mainain es securiy. alking abou or discussing he ess wih anyone Copying he ess Developing a scoring key Allowing sudens o ake he es ou of he esing room Repor Irregulariies he disric SAR coordinaor is responsible for immediaely noifying he CDE of any irregulariies ha occur before, during, or afer esing. he SAR es sie coordinaor is responsible for immediaely noifying he disric SAR coordinaor of any securiy breaches or esing irregulariies ha occur in he adminisraion of he es. [CCR Secion 88 (b) () and 87 (b) (9)] he SAR Program Disric SAR Coordinaor Irregulariy Repor Form a he end of Appendix C may be used o provide he required informaion o he CDE when an irregulariy is confirmed. he repor should include a separae page iled Confidenial ha includes he SSIDs, wihou names, for all he sudens involved in he January 0 Disric and es Sie Coordinaor Manual 79 Copyrigh 0 by he California Deparmen of Educaion

90 Appendixes Appendix C: SAR Program Irregulariies and Incidens irregulariy. he form may be ed o sarirreg@cde.ca.gov or faxed. Coordinaor Procedures he es sie coordinaor: Receives noificaion of an irregulariy Reviews he informaion provided and verifies ha an irregulariy has occurred Conacs he disric SAR coordinaor and provides all perinen informaion If appropriae, marks he suden answer documens as insruced by he disric SAR coordinaor he disric SAR coordinaor: Receives noificaion of an irregulariy from he es sie coordinaor Reviews he informaion provided and verifies ha he occurrence is an irregulariy Noifies he CDE by fax ( ) or (sarirreg@cde.ca.gov) Responds o and assiss he CDE and/or es securiy personnel as requesed Works wih he es sie coordinaor o ensure ha he suden answer documens are correcly marked afer receiving concurrence or addiional informaion from he CDE Keeps any documenaion associaed wih he irregulariy for one year How o Mark Secion A Scoring Use Only Secion A of answer documens and grades wo and hree es bookles has nine columns and wo rows of circles. he firs row of circles is for Adul esing Irregulariies and he las row of circles is for Inappropriae es Preparaion. he columns refer o various ess. For he wriing ess, use only column. Once he disric SAR coordinaor and he CDE have deermined ha an irregulariy or inappropriae es preparaion has occurred, he CDE will insruc he disric SAR coordinaor regarding how and when o code Secion A. he following exhibi offers a guide o Secion A. Do no mark his secion unless insruced o do so by he CDE. Exhibi A-. How o Mark Answer Documen Secion A Adul esing Irregulariy Inappropriae es Preparaion Column Row Purpose Adul esing Irregulariy ELA Wriing for Grades and 7 Inappropriae es Preparaion ELA Wriing for Grades and 7 Adul esing Irregulariy ELA/RLA for Grades Inappropriae es Preparaion ELA/RLA for Grades Adul esing Irregulariy Grade-level Mahemaics for Grades 7 Inappropriae es Preparaion Grade-level Mahemaics for Grades 7 Adul esing Irregulariy EOC Mahemaics for Grades 7 Inappropriae es Preparaion EOC Mahemaics for Grades 7 Adul esing Irregulariy Grade-level Science for Grades, 8, 0 Inappropriae es Preparaion Grade-level Science for Grades, 8, 0 6 Adul esing Irregulariy EOC Science for Grades 9 Inappropriae es Preparaion EOC Science for Grades 9 7 Adul esing Irregulariy Grade-level Hisory Social Science for Grades 8, Inappropriae es Preparaion Grade-level Hisory Social Science for Grades 8, 8 Adul esing Irregulariy EOC Hisory Social Science for Grades 9 Inappropriae es Preparaion EOC Hisory Social Science for Grades 9 9 Adul esing Irregulariy No assigned Inappropriae es Preparaion No assigned 80 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

91 Appendixes Appendix C: SAR Program Irregulariies and Incidens es Adminisraion Incidens es adminisraion incidens are any siuaion ha occurs before, during, or afer es adminisraions ha does no conform o he insrucions saed in he Direcions for Adminisraion and he SAR Disric and es Sie Coordinaor Manual disribued by he SAR Program esing conracor. hese siuaions include es adminisraion errors, disrupions, and suden cheaing. es adminisraion incidens generally do no affec es resuls. hese adminisraion incidens do no need o be repored o he CDE or he SAR Program esing conracor. However, if you have any quesions abou wheher an adminisraion inciden consiues a esing irregulariy, please conac your disric SAR coordinaor or he CDE a I is recommended ha disrics and schools mainain records of hese incidens for no less han 8 monhs. he following examples are provided o assis in deermining if a es adminisraion inciden has occurred. he procedures and form provided are suggesions only and are no required. es adminisraion incidens include bu are no limied o: es Adminisraion Errors: Errors ha occurred before, during, or afer he adminisraion of a es. Errors include bu are no limied o: No following he school s/disric s esing schedule Randomly disribuing Pre-ID answer documens/es bookles No collecing and accouning for all es bookles and answer documens before dismissing sudens, provided all bookles and documens are ulimaely accouned for Disrupions: Any siuaion ha resuls in a es being sopped and laer resumed for any group of sudens. Disrupions include bu are no limied o: Fire alarms Power ouages Evacuaions Suden Cheaing: Suden cheaing may include bu is no limied o: Using a calculaor on any mahemaics or science es (when he suden does no have an IEP or Secion 0 plan ha allows his accommodaion/modificaion) Using a dicionary on any es (when he suden does no have an IEP or Secion 0 plan ha allows his modificaion) Copying from anoher suden Discussing quesions or answers during he es Giving answers o anoher suden Referring o a exbook or oher maerials Noe: If a suden is found o be cheaing, he examiner mus sop he cheaing; however, he suden mus be allowed o complee he remainder of he es. Afer esing, he es examiner or es sie coordinaor mus mark C in Secion A of he suden s answer documen. he suden will receive a score repor. School disrics are o deal wih cheaing in accordance wih heir local policy. Suggesed Reporing Procedures he SAR es sie coordinaor should immediaely noify he disric SAR coordinaor of any es adminisraion incidens ha occur. Only submi a repor o he CDE if he inciden is deermined o be an irregulariy. January 0 Disric and es Sie Coordinaor Manual 8 Copyrigh 0 by he California Deparmen of Educaion

92 Appendixes Appendix C: SAR Program Irregulariies and Incidens Exhibi A-. SAR Program Disric SAR Coordinaor Irregulariy Repor Form SAR Program Irregulariy Repor Form he Disric SAR Coordinaor may use his form o provide he required informaion o he California Deparmen of Educaion s SAR Program Uni a sarirreg@cde.ca.gov or fax o Disric/Charer: CD Code: School/es Sie: School Code: Disric SAR Coordinaor Name: Coordinaor elephone: Coordinaor Dae of Repor: Disric Superinenden/Charer Adminisraor Name: Disric/Charer Mailing Address: Disric/Charer Ciy/Zip: Check All ha Apply. esing CS Wriing Science Grade Involved: Irregulariy CMA ELA/RLA Hisory Social Number of Sudens Inappropriae CAPA Mahemaics Science Involved: es Preparaion SS End-of-Course (specify): Number of Sudens esed Securiy Breach in School: Please specify he secion(s) of he SAR es (Including Field ess) Securiy Agreemen for Disric and es Sie Coordinaors or SAR es Securiy Affidavi for es Examiners, Procors, Scribes, and Any Oher Person Having Access o SAR ess (Including Field ess) ha were violaed. Secion(s) violaed: Briefly describe he irregulariy. Do no include he names of saff members or sudens involved. Include deails of how he inciden was verified and any acions aken locally. his form may be phoocopied. 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

93 Appendixes Appendix C: SAR Program Irregulariies and Incidens Exhibi A-. SAR Program Disric SAR Coordinaor es Adminisraion Inciden Repor Form SAR Program es Adminisraion Inciden Repor Form he Disric SAR Coordinaor may use his form and is advised o keep a copy for his/her files. Do no send o he CDE. Dae repored: Person who repored he inciden (Prin name): Adminisraion error Disrupion Suden cheaing CS CMA CAPA SS Grade: Number of sudens involved: Wriing ELA/RLA Mahemaics Hisory Social Science Science End-of-course es: Documen he Inciden. Dae(s) of inciden: School/es sie: eacher name: Repor compleed by (Prin name): ile: his form may be phoocopied. January 0 Disric and es Sie Coordinaor Manual 8 Copyrigh 0 by he California Deparmen of Educaion

94 Appendixes Appendix D: Mahemaics, Science, and Hisory Social Science Sandards ess Appendix D: Mahemaics, Science, and Hisory Social Science Sandards ess able. Requiremens for aking he California Mahemaics Sandards ess es Sudens Required o Be esed CS for Mahemaics (Grade 7) Algebra I General Mahemaics Geomery Algebra II Inegraed Mahemaics Inegraed Mahemaics Inegraed Mahemaics Summaive High School Mahemaics Mahemaics Sandards es No Required Sudens in grade seven who do no mee he crieria for he CS for Algebra I Sudens in grades seven hrough eleven who compleed an Algebra I course in he 0 summer session or will complee i during he 0 school year Sudens in grades eigh and nine who are: No ye aking an Algebra I course, or In he firs or second year of a wo- or hree-year Algebra I course, or aking any mahemaics course prior o Algebra I, or aking no mahemaics course Sudens in grades eigh hrough eleven who compleed a Geomery course in he 0 summer session or will complee i during he 0 school year Sudens in grades eigh hrough eleven who compleed an Algebra II course in he 0 summer session or will complee i during he 0 school year Sudens in grades eigh hrough eleven who compleed a course aligned wih he Inegraed Mahemaics es blueprin in he 0 summer session or will complee i during he 0 school year Sudens in grades eigh hrough eleven who compleed a course aligned wih he Inegraed Mahemaics es blueprin in he 0 summer session or will complee i during he 0 school year Sudens in grades eigh hrough eleven who compleed a course aligned wih he Inegraed Mahemaics es blueprin in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven will ake he CS for Summaive High School Mahemaics if: hey compleed Algebra I, Algebra II, and Geomery courses in previous years and compleed an advanced mahemaics course in he 0 summer session or will complee i during he 0 school year; or hey compleed a course aligned wih he Inegraed Mahemaics es blueprin in a previous year and compleed an advanced mahemaics course in he 0 summer session or will complee i during he 0 school year; or hey compleed Algebra I, Algebra II, and Geomery courses in previous years and are aking no mahemaics course his year; or hey compleed a course aligned wih he Inegraed Mahemaics es blueprin in a previous year and are aking no mahemaics course his year; or hey are in grade en or grade eleven and ook he CS for Summaive High School Mahemaics in a previous year; hose sudens reake he CS for Summaive High School Mahemaics. Sudens in grades en and eleven who are in he firs year of a muliyear Algebra I course or aking a Business Mahemaics course or a general mahemaics course; or sudens who are aking no mahemaics course and did no previously complee Algebra II or a course aligned wih he Inegraed Mahemaics es blueprin 8 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

95 Appendixes Appendix D: Mahemaics, Science, and Hisory Social Science Sandards ess able. Requiremens for aking he California Mahemaics Modified Assessmen es CMA for Mahemaics (Grade 7) Algebra I Geomery Sudens Required o Be esed Sudens in grade seven who are eligible o ake a CMA mahemaics es and do no mee he crieria for aking he CMA for Algebra I Sudens in grades seven hrough eleven who are eligible o ake a CMA mahemaics es and compleed an Algebra I course in he 0 summer session or will complee i during he 0 school year Sudens in grades eigh hrough eleven who are eligible o ake a CMA mahemaics es and compleed a Geomery course in he 0 summer session or will complee i during he 0 school year able 6. Requiremens for aking he Sandards-based ess in Spanish: Mahemaics es SS for Mahemaics (Grade 7) Algebra I Geomery Sudens Required o Be esed Sudens in grade seven who are eligible o ake he SS and do no mee he crieria for aking he SS for Algebra I Sudens in grades seven hrough eleven who are eligible o ake he SS and compleed an Algebra I course in he 0 summer session or will complee i during he 0 school year Sudens in grades eigh hrough eleven who are eligible o ake he SS and compleed a Geomery course in he 0 summer session or will complee i during he 0 school year able 7. Requiremens for aking he California Science Sandards ess es Biology Chemisry Earh Science Physics Inegraed/Coordinaed Science Inegraed/Coordinaed Science Inegraed/Coordinaed Science Inegraed/Coordinaed Science Sudens Required o Be esed Sudens in grades nine hrough eleven who compleed a Biology course in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven who compleed a Chemisry course in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven who compleed an Earh Science course in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven who compleed a Physics course in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven who compleed a course aligned wih he Inegraed/Coordinaed Science es blueprin in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven who compleed a course aligned wih he Inegraed/Coordinaed Science es blueprin in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven who compleed a course aligned wih he Inegraed/Coordinaed Science es blueprin in he 0 summer session or will complee i during he 0 school year Sudens in grades nine hrough eleven who compleed a course aligned wih he Inegraed/Coordinaed Science es blueprin in he 0 summer session or will complee i during he 0 school year able 8. Requiremens for aking he California World Hisory Social Science Sandards es es World Hisory Sudens Required o Be esed Sudens in grades nine hrough eleven who compleed a World Hisory course in he 0 summer session or will complee i during he 0 school year January 0 Disric and es Sie Coordinaor Manual 8 Copyrigh 0 by he California Deparmen of Educaion

96 Appendixes Appendix E: Allowable es Variaions, Accommodaions, and Modificaions Appendix E: Allowable es Variaions, Accommodaions, and Modificaions Noe: Refer o he California Code of Regulaions, ile, Educaion, for each specifi c assessmen program for more deail. Marix. Marix of es Variaions, Accommodaions, and Modificaions for Adminisraion of California Saewide Assessmens SAR Program es Variaion () Accommodaion () Modificaion () es adminisraion direcions ha are simplified or clarified (does no apply o es quesions) Suden marks in es bookle (oher han responses) including highlighing CS CMA SS CAHSEE CELD PF ALL ALL ALL ALL ALL ALL ALL ALL ALL ALL ALL No Applicable es sudens in a small group seing ALL ALL ALL ALL ALL ALL Exra ime on a es wihin a esing day ALL ALL ALL ALL ALL ALL es individual suden separaely, provided ha a es examiner direcly supervises he suden Visual magnifying equipmen No Applicable Audio amplificaion equipmen Noise buffers (e.g., individual carrel or sudy enclosure) Special lighing or acousics; special or adapive furniure Colored overlay, mask, or oher means o mainain visual aenion Manually Coded English or American Sign Language o presen direcions for adminisraion (does no apply o es quesions) No Applicable No Applicable No Applicable All All sudens may be provided hese es variaions. es Variaion () Sudens may have hese esing variaions if regularly used in he classroom. Accommodaion () Eligible sudens shall be permied o ake he examinaion/es wih accommodaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Modificaion () For he SAR Program (CS and SS only) and he California English Language Developmen es (CELD), eligible sudens shall be permied o ake he ess wih modificaions if specified in he eligible suden s IEP or Secion 0 plan. Eligible sudens shall be permied o ake he CAHSEE wih modificaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. 86 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

97 Appendixes Appendix E: Allowable es Variaions, Accommodaions, and Modificaions SAR Program es Variaion () Accommodaion () Modificaion () Suden marks responses in es bookle and responses are ransferred o a scorable answer documen by an employee of he school, disric, or nonpublic school Suden dicaes muliple-choice quesion responses orally, or in Manually Coded English o a scribe, audio recorder, or speech-o-ex converer for seleced-response iems Word processing sofware wih spell and grammar check ools urned off for he essay responses (wriing porion of he es) Essay responses dicaed orally or in Manually Coded English o a scribe, audio recorder, or speech-o-ex converer and he suden provides all spelling and language convenions Assisive device ha does no inerfere wih he independen work of he suden on he muliplechoice and/or essay responses (wriing porion of he es) CS CMA SS CAHSEE CELD PF No Applicable No Applicable No Applicable No Applicable No Applicable No Applicable No Applicable Braille ranscripions provided by he es conracor No Applicable Large-prin versions or es iems enlarged (no duplicaed) o a fon size larger han ha used on large prin versions es over more han one day for a es or es par o be adminisered in a single siing No Applicable No Applicable Supervised breaks wihin a secion of he es No Applicable Adminisraion of he es a he mos beneficial ime of day o he suden All All sudens may be provided hese es variaions. es Variaion () Sudens may have hese esing variaions if regularly used in he classroom. Accommodaion () Eligible sudens shall be permied o ake he examinaion/es wih accommodaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Modificaion () For he SAR Program (CS and SS only) and he California English Language Developmen es (CELD), eligible sudens shall be permied o ake he ess wih modificaions if specified in he eligible suden s IEP or Secion 0 plan. Eligible sudens shall be permied o ake he CAHSEE wih modificaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. January 0 Disric and es Sie Coordinaor Manual 87 Copyrigh 0 by he California Deparmen of Educaion

98 Appendixes Appendix E: Allowable es Variaions, Accommodaions, and Modificaions SAR Program es Variaion () Accommodaion () Modificaion () es adminisered a home or in hospial by a es examiner Manually Coded English or American Sign Language o presen es quesions and answer opions es quesions and answer opions read aloud o suden or used audio CD presenaion Calculaor on he mahemaics ess CS CMA SS CAHSEE CELD PF Mah, Science, Hisory Social Science ELA Wriing ask Mah, Science, Hisory Social Science ELA Wriing ask Mah and Science ELA (excludes passages) Wriing ask Mah and Science ELA (excludes passages) Wriing ask Grade only Mah Reading, Language Ars No Applicable Mah Reading, Language Ars No Applicable Mah ELA Wriing ask Mah Wriing Reading, Lisening, Speaking Wriing ELA Reading Wriing ask No Applicable No Applicable No Applicable No Applicable Calculaor on he science ess No Applicable No Applicable No Applicable No Applicable No Applicable Arihmeic able or formulas (no provided) on he mahemaics ess No Applicable No Applicable No Applicable All All sudens may be provided hese es variaions. es Variaion () Sudens may have hese esing variaions if regularly used in he classroom. Accommodaion () Eligible sudens shall be permied o ake he examinaion/es wih accommodaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Modificaion () For he SAR Program (CS and SS only) and he California English Language Developmen es (CELD), eligible sudens shall be permied o ake he ess wih modificaions if specified in he eligible suden s IEP or Secion 0 plan. Eligible sudens shall be permied o ake he CAHSEE wih modificaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. 88 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

99 Appendixes Appendix E: Allowable es Variaions, Accommodaions, and Modificaions SAR Program es Variaion () Accommodaion () Modificaion () CS CMA SS CAHSEE CELD PF Dicionary No Applicable No Applicable Arihmeic able or formulas (no provided) on he science ess No Applicable No Applicable No Applicable No Applicable No Applicable Mah manipulaives on he mahemaics ess No Applicable No Applicable Mah manipulaives on he science ess No Applicable No Applicable No Applicable No Applicable Word processing sofware wih spell and grammar check ools enabled on he essay responses wriing porion of es Essay responses dicaed orally, in Manually Coded English, or in American Sign Language o a scribe audio recorder, or speech-o-ex converer (scribe provides spelling, grammar, and language convenions) Assisive device ha inerferes wih he independen work of he suden on he muliple-choice and/or essay responses Unlised Accommodaion Unlised Modificaion No Applicable No Applicable No Applicable No Applicable No Applicable No Applicable No Applicable No Applicable Check wih SAR Office prior o use Check wih SAR Office prior o use Check wih SAR Office prior o use No Applicable Check wih SAR Office prior o use Check wih SAR Office prior o use Check wih CAHSEE/PF Office prior o use Check wih CAHSEE/PF Office prior o use Check wih CELD Office prior o use Check wih CELD Office prior o use Check wih CAHSEE/PF Office prior o use Check wih CAHSEE/PF Office prior o use All All sudens may be provided hese es variaions. es Variaion () Sudens may have hese esing variaions if regularly used in he classroom. Accommodaion () Eligible sudens shall be permied o ake he examinaion/es wih accommodaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. Modificaion () For he SAR Program (CS and SS only) and he California English Language Developmen es (CELD), eligible sudens shall be permied o ake he ess wih modificaions if specified in he eligible suden s IEP or Secion 0 plan. Eligible sudens shall be permied o ake he CAHSEE wih modificaions if specified in he eligible suden s IEP or Secion 0 plan for use on he examinaion, sandardized esing, or for use during classroom insrucion and assessmen. January 0 Disric and es Sie Coordinaor Manual 89 Copyrigh 0 by he California Deparmen of Educaion

100 Appendixes Appendix E: Allowable es Variaions, Accommodaions, and Modificaions Marix. Marix of es Variaions for Adminisraion of California Saewide Assessmens for English Learners Because he CELD and SS are ess specifi cally for English learners (ELs), here are no separae guidelines for adminisering he CELD and he SS o his populaion. Please refer o he Marix of es Variaions, Accommodaions, and Modifi caions for Adminisraion of California Saewide Assessmens, he fi rs able in his secion, for addiional variaions for all sudens, including English learners. SAR Program es Variaion CS CMA CAHSEE PF Hear he es direcions prined in he es adminisraion manual ranslaed ino he suden s primary language. Ask clarifying quesions abou he es direcions in he suden s primary language. Addiional supervised breaks wihin a esing day or following each secion (SAR) wihin a es par provided ha he es secion is compleed wihin a esing day. A es secion is idenified by a SOP a he end of i. English learners (ELs) may have he opporuniy o be esed separaely wih oher ELs provided ha he suden is direcly supervised by an employee of he school who has signed he es securiy affidavi and he suden has been provided such a flexible seing as par of his/her regular insrucion or assessmen. Access o ranslaion glossaries/word liss (English-o-primary language). Glossaries/word liss shall no include definiions or formulas. Variaion Allowed Variaion Allowed Variaion Allowed Variaion Allowed Variaion Allowed Variaion Allowed Variaion Allowed No Applicable Variaion Allowed Variaion Allowed Variaion Allowed Variaion Allowed Variaion Allowed Mah, Science, Hisory Social Science No Allowed ELA Variaion Allowed Mah and Science No Allowed ELA Variaion Allowed No Applicable 90 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

101 Appendixes Appendix F: Demographic Fields Form Appendix F: Demographic Fields Form Exhibi A-6. Demographic Fields o Be Hand-Marked on 0 SAR Answer Documens or Enered During Exended Pre-ID Daa Correcions School Disric Name: Demographic Fields o Be Hand-Marked on 0 SAR Answer Documens or Enered During Exended Pre-ID Daa Correcions Couny/Disric Code: Charer School Number: he school disric mus fax his form o he SAR echnical Assisance Cener (SAR AC) prior o uploading Pre-ID daa o he SAR Managemen Sysem if any of he fields lised below are o be submied as blank in he disric s Pre-ID file. If his form is no submied and he school disric leaves hese fields blank, he Pre-ID file will be in error. he only way o fix he error will be for he disric o delee he file from he sysem, submi his form o SAR AC, and hen resubmi he Pre-ID file. he fields lised on his form are required for Pre-ID processing. If he number of suden records in a school ha are blank or conain invalid daa for any of he fields lised below exceed he percenages shown below, he Pre-ID process will sop, and an aler will be sen o he disric o correc he Pre-ID file. Any fields ha are no included in he Pre-ID file mus eiher be enered during exended Pre-ID daa correcions afer he Pre-ID daa have been exraced and seven days before he adminisraion s final day of esing, or hand-marked on he suden answer documens. Indicae which, if any, sae-required demographic fields are no included in he Pre-ID file. Noe: An amoun of $. per suden will be wihheld from he disric s SAR apporionmen if any of he daa lised below are missing (no provided during Pre-ID process or enered during exended Pre-ID daa correcions or hand-marked a he ime of esing) for more han percen of he suden answer documens submied per school when answer documens are processed for scoring. I cerify ha he indicaed fields are no included in he Pre-ID file and will be enered during exended Pre-ID daa correcions or hand-marked on he suden answer documens. Disric Superinenden Signaure Disric SAR Coordinaor Signaure Suden demographic fields ha will sop processing unless informaion is provided for each suden Pre-ID daa file demographic field posiion Check if field o be enered during exended Pre-ID daa correcions or hand-marked on suden answer documens Gender % Saewide Suden Idenifier (SSID) % Hispanic or Laino % Suden s English Proficiency % 7 7 NSLP (Naional School Lunch Program) % 8 Primary Disabiliy (Disabiliy code or 000 for sudens no receiving Special Educaion Services) % 89 9 Please fax his form o SAR AC a January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion

102 Appendixes Appendix G: Sample SAR Shipmen Forms Appendix G: Sample SAR Shipmen Forms Exhibi A-7. Sample School and Grade Idenificaion Shee (SGID) SGID, page 9 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

103 Appendixes Appendix G: Sample SAR Shipmen Forms SGID, page January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion

104 Appendixes Appendix G: Sample SAR Shipmen Forms Exhibi A-8. Sample Maser File Shee CS, CMA, and SS Muliple-Choice/CAPA 9 Disric and es Sie Coordinaor Manual January 0 Copyrigh 0 by he California Deparmen of Educaion

105 Exhibi A-9. Sample Maser File Shee Wriing Appendixes Appendix G: Sample SAR Shipmen Forms January 0 Disric and es Sie Coordinaor Manual 9 Copyrigh 0 by he California Deparmen of Educaion