Employees Provident Fund Organisation. E.P.F.O.Complex,Plot No.-23,Sector-23,Dwarka,New Delhi TENDER DOCUMENT न वद द त व ज

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1 कम च र भ व य न ध स गठन Employees Provident Fund Organisation य क य लय, द ल (द ण द ण), Regional Office,Delhi (South) ई.प प.एफ एफ.ओ.क ल स क ल स, ल ट ल ट न.23 23,स टर स टर-23 23, रक, नई द ल E.P.F.O.Complex,Plot No.-23,Sector-23,Dwarka,New Delhi न वद द त व ज TENDER DOCUMENT न वद स. 03 / 2015 TENDER NO. 03/ 2015 क.भ. न.स, य क य लय, द ल द ण क लए क य टर म य स म न क लए व त क स च ह त EMPANELMENT OF VENDORS FOR SUPPLY OF COMPUTER CONSUMABLES ITEMS FOR EPFO, REGIONAL OFFICE,DELHI SOUTH स वद क अव ध :- एक वष PERIOD OF CONTRACT :- ONE YEAR न वद त क म य ;.100/- ( पए एक स क वल)- अ यप ण य Price of Tender Copy : Rs.100/- ( Rupees Five Hundred only)- NON REFUNDABLE

2 कम च र भ व य न ध स गठन, य क य लय, द ल (द ण), Employees Provident Fund Organisation Regional Office,Delhi (South) ई.प.एफ.ओ.क ल स, ल ट न.23,स टर-23, व रक, नई द ल E.P.F.O.Complex,Plot No.-23,Sector-23,Dwarka,New Delhi क य टर म य स म न क स ल ई क लए व डर क स च ह त न वद द त व ज य भ. न.आय त, द ल द ण, ल ट न.23,स टर-23, व रक, नई द ल क य टर म य त स म न ( प र श ट एफ -I) क स ल ई क लए व डर क स च स म व त ठत एज सय स म गव न ह त य म ब द न वद आम त करत ह न वद द त व ज, य क य लय, द ल (द ण), ल ट न.23,स टर-23, व रक, नई द ल स य भ. न.आय त, द ल क प म द य कस भ र यक त ब क क. 100/- क डम ड ट क भ गत न पर लय ज सकत ह न वद द त व ज क.भ. न.स. क व बस इट स ड उनल ड कय ज सकत ह य द व बस इट स ड उनल ड कय ज त ह त.100/- क डम ड ट न वद द त व ज फ स क प म न वद द त व ज क स थ स ल न कय ज ए 1. न वद न टस क स त ववरण न न प स ह :- न वद स दभ स 03/2015 न वद द त व ज क म य 100/- न वद क अन म नत म य 15,00,000/- व बस इट और क.भ. न.स, य क य लय द ल ( द ण) स न वद फ म क उपल धत क त थ न वद त त करन क अ तम त थ व समय न वद त व क ख लन क त थ व समय (अपर हन बज तक) (अपर न 11.00बज ) प च र क पत य भ. न.आय, य क य लय, द ल (द ण), ल ट न.23,स टर-23, रक, नई द ल

3 कम च र भ व य न ध स गठन Employees Provident Fund Organisation य क य लय, द ल (द ण), Regional Office,Delhi (South) ई.प.एफ.ओ.क ल स, ल ट न.23,स टर-23, व रक, नई द ल E.P.F.O.Complex,Plot No.-23,Sector-23,Dwarka,New Delhi न वद कत क दश - नद श नयम व शत 1. नध रत ब ल द त व ज म य क व त क म य बत य ज न च हए 2. य क व त क म य म व ट और अ य ट स लख ह न च हए 3. क य टर म य स म न क म य क व धत एक वष क लए ह ग जब क, द न प टय क आपस सहम त स अव ध एक और वष क लए बढ़ ई ज सकत ह 4. ब ल लग न व ल क ड ल ईस स व व ट र ज शन क व. अन म णत त त त करन च हए 5. स म न ज आव यकत / व नद शन क अन स र न प ए ज न पर अ व क त कय ज सकत ह इस स दभ म क ई प च र य व त नह क ज एग 6. म य बत त ए ''ओवर र इ टग'' य ''म न अल कर शन'' अव ध और अ व क त म न ज एग 7. इस क य लय र आड र द न क 3 दन क अ दर व त क स ल ई ह ज न च हए 8. व डर क उ प दन-कत क धक त ड लर ह न च हए तथ उस उ प दन-कत क ह त र स एक प त त करन ह ग 9. ऐज स र बल क त त क प च त आड र कए गए स म न क सह अव थ म व नद शन व व क त नम न क अन स र ह न पर व ज च तथ स त क उपर त 30 दन क अ दर भ गत न कय ज एग डल वर भ ग म व क र नह क ज एग न वद कत कस भ सरक र वभ ग/स गठन र ल क ल ट न कय गय ह न वद कत क इस स दभ म घ षण -प द न ह ग 11. क.भ. न.स., य क य लय, द ल र अ तम त थ व समय क प त क ई न वद त व त त ह त ह न पर वच र नह कय ज एग 12. उपय त ल खत क ह त ए भ क.भ. न.स., य क य लय, द ल ( द ण) न वद कत क वत य, तकन क स म य क म य कन करन क अ धक र रखत ह 13. स.ई.ओ./प ट नर/ ईपटर वय य धक त त न ध, जनक प स फम क र ज र व ध धक त प ह, व न वद ख लन क य ब ठक म उप त ह सकत ह

4 EMPLOYEES PROVIDENT FUND ORGANISATION, REGIONAL OFFICE :- DELHI SOUTH PLOT NO. 23, SECTOR-23, DWARKA, NEW DELHI TENDER DOCUMENT FOR EMPANELMENT OF VENDORS FOR SUPPLY OF COMPUTER CONSUMABLES ITEMS. Regional P.F. Commissioner, Delhi (South) Plot no. 23, Sector-23, Dwarka, New Delhi-75 invites sealed tender from competent and reputed agencies for empanelment of vendors for supply of COMPUTER CONSUMABLES ITEMS (Annexure-F-I) 1. The Tender Document can be obtained from Regional Office, Delhi South at Plot no. 23, Sector-23, Dwarka, New Delhi on payment of Demand Draft for Rs. 100/- of any nationalized Bank drawn in favour of Regional Provident Fund Commissioner, Delhi. Tender Document can be downloaded from EPFO s website If downloaded from website the D.D. of Rs. 100/- shall be attached with Tender document as Tender Document Fee. 2. Summary of the Tender Notice is as follows: Tender Reference Price of Tender Document Estimated Value of Tender 03/2015 Rs.100/- Rs. 15,00,000/- Date of availability of Tender Form on website and from the EPFO Last date and time for submission of Tender ( am) Time and Date of Opening of Tender offers ( am) Address of Communication Regional P. F. Commissioner, Regional Office, Delhi South Plot no. 23, Sector-23, Dwarka, New Delhi

5 EMPLOYEES PROVIDENT FUND ORGANISATION, REGIONAL OFFICE :- DELHI SOUTH PLOT NO. 23, SECTOR-23 DWARKA, NEW DELHI INSTRUCTIONS TO TENDERERS Terms & Conditions. (1) The cost of each item should be quoted independently in the prescribed bid document. (2) VAT and other Taxes should be mentioned in the cost of each item. (3) The validity of the rates for Computer consumables items will be for one year. However, extension of another one year can be given with mutual agreement of both parties. (4) The bidder should submit self attested copies of Trade license and VAT registration. (5) Articles not found as per requirement/specifications are liable to correspondence or discussion shall- be entertained in this regard. be rejected. No (6) Quotation with overwriting or any manual corrections will be considered invalid and rejected. (7) The items should be supplied with in 03 days of placing of Order by this office. (8) The Vendor should be the Authorised Dealer of the Manufacturer and will submit a letter to this effect duly signed by the Manufacturer. (9) Payment shall be made after submission of Bills by the Agency and its scrutiny and satisfaction about receipt of all orderedd items in good condition as per specifications and approved samples with in 20 days. No part delivery shall be accepted. (10) The Tenderer should not have been blacklisted by any Government Department/ organization. Tenderer shall give Declaration to this effect. (11) Any tender offer received by the EPFO Regional Office, Delhi (South) after the closing date and time for submission of the same will not be entertained. (12) The Employees P F Organisation reserves the right to accept or reject any or all tender offers without assigning any reason thereof. (13) CEO/Partner/Proprietor himself or authorized representative with a valid written authority letter issued by firm may attend opening of tender process meeting.

6 ANNEXURE A TECHNICAL BID UNDERTAKING FORM Date: 2015 Tender Reference No.: Tender No. 03/2015 To The Regional P.F. Commissioner, Regional Office :- Delhi South Plot no. 23, Sector-23, Dwarka, New Delhi Sub: Sealed Tender Offers for supply of COMPUTER CONSUMABLE ITEMS. Sir, Having examined the tender documents including all Annexures the receipt of which is hereby duly acknowledged, we, the undersigned, offer our tender for Supply of Computer Consumable Items required by the EPFO Regional Office, Delhi South in conformity with the said Tender Document. We agree to abide by the Tender Offer for a period of 3 months and understand that it shall remain binding upon us and may be accepted at any time before the expiration of that period. Until a formal contract is prepared and executed, the tender offer, together with your written acceptance thereof and your notification of award shall constitute a binding contract between us. We declare that we have not been black listed or debarred by any Government Department. We understand and agree that EPFO may accept or reject any Tender without assigning any reason. Dated this day of 2015 Signature: (In the Capacity of :) Duly authorized to sign the tender offer for and on behalf of

7 ANNEXURE B PRINCIPAL S AUTHORISATION FORM To, The Regional Provident Fund Commissioner, EPFO, Regional Office, Delhi South Plot no. 23, Sector-23, Dwarka, New Delhi Reference :- Tender No. 03/2015 dated Sir, We who are established and reputable service providers of having Head Office at do hereby authorize M/s (Name and Address of Agents) to Bid, Negotiate and Conclude the Contract with you against Tender No.03/2015 dated We hereby certify that M/s is our authorised partner of our organisation. We hereby extend our full guarantee and warranty as per provisions of the General Conditions of Contract for the Services offered for supply against this Invitation for Bid by the above firm. Yours faithfully, [Name] for and on behalf of M/s[Name of Manufacturer] NOTE:- This letter of authority should be on the letter head of the Principal and should be duly signed by a person competent and having the Power of Attorney to bind the Principal.

8 Tender Reference No. Tender No.03/2015 ANNEXURE B DETAILS OF TENDERER 1. Name of the Tenderer Firm Full Address of the firm with PIN Code Name of the Partners/Directors/Proprietor Telephone Numbers/Mobile Numbers Fax Number and address Year of Establishment Name of Bankers with full address & Telephone, Fax No. 8. Sales Tax Registration No Registration Number under Shops & Establishment Act (If any applicable) 10.PAN (Please attach attested photo copy) 11. Turnover for the last three years( in lakhs ) : , ( Pl attach ITRs for last three years) Place : Date Signature of Tenderer/ Competent Authority of Company/Agency Official Stamp & Seal

9 ANNEXURE F-1 LIST OF ITEMS S.no. Description of the Items Specifications of the Items Units Rates valid for one year 1 WI-FI MODEM TPLINK 01 2 WI-FI LAN CARD USB TPLINK PORT NETWORK SWITCH NETGEAR PORT NETWORK SWITCH NETGEAR PORT NETWORK SWITCH NETGEAR 01 6 KEYBOARD LOGITECH/DELL 01 7 USB MOUSE LOGITECH/DELL 01 8 PEN DRIVE 8GB HP 01 9 PEN DRIVE 16 GB HP EXTERNAL HDD 500 GB SEGATE DAT DRIVE 160 GB HP USB LAN CARD GOOD QUALITY RJ 45 CONNECTOR GOOD QUALITY 01 BOX 14 CD MOSERBAER CD WITH COVER MOSERBAER DVD MOSERBAER USB CABLE GOOD QUALITY POWER CABLE GOOD QUALITY CAT 06 DATA CABLE BUNDLE GOOD QUALITY SPLITTER GOOD QUALITY WIRELESS KEY BOARD & MOUSE LOGITECH RAM 2GB DDR GOOD QUALITY V ADAPTER GOOD QUALITY V ADAPTER GOOD QUALITY 01

10 25 02 PORT PRINTER SHARING SWITCH WITH CABLE GOOD QUALITY HP C-88A Cartridge HP HP C55A Cartridge HP Samsung 1053 Toner Samsung Canon 328 Canon HP 678 BLACK HP HP 678 COLOUR HP HP 685 BLACK HP HP 685 COLOUR HP Printer Ribbon Dot Matrix LQ 300 Prodot Printer Ribbon Dot Matrix LQ 1050 Prodot Refilling of HP C88 A Cartridge with drum replacement 37 Refilling of HP C55 A Cartridge with drum replacement 38 Refilling of Samsung 1053 Cartridge with drum replacement

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