Brandon Valley Booster Club Meeting Minutes March 3, 2013 BVHS Community Room at 7:00 P.M. B. Secretary Review and approve the February, 2013 Minutes

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1 I. Call to Order Meeting called to Order at 7:00 pm II. Attendance Brandon Valley Booster Club Meeting Minutes Bruce/Shelly Mutschler, Scott/Sheila Finch, Kevin/Lonna Smith, Mike/Cheryl Immeker, John/Lisa Reinschmidt, Brian/Penny Bennett, Bill/Lisa Erck, Jay/Kristi Hoover, Faye/Paul Ward, Todd/Cheryl Neuberger, Mike/Jody Nitz, JoAnn/Kraig Pressler, Brad Kuhn, Tim/Lynn Berberich, Cindy Murphy, Eugene/Lori Mulder, Mike/Val Holmes, Terry/Carolyn Ebright, Jason/Kristen Lillostol, Justine Tobin/Jeff Wieneke, Jeff/Christa Duncanson, Jim/Tammy Kuehn, Cathy Christianson, Troy/Rachel Waterfall, Joe/Cindy Swenson, Chris/Beth Limmer, Jo Steffen, Barb Sperlich, Misti/Brent Becker, Stacie/Todd Long, Wayne/Sara Andrews, Darin DeBoer, Brett/Becky Sadler, Daryl/Kelli Mitzel, Bart/Julie Trevillyan, Randy/Kara Thomas, Lori Van Ede, Karen/Steve Hyronimus, Bridget/Ken Rist, Larry/Bonnie Murtha, Arlen/Maria Klamm, Michael/Jean Bender, Brian/Laura Heidbrink, Jerry /Lisa Winter, Jim Bruget, John Reinschmidt, Jackie Eigenberg, Doug Van Ede, Mike Klumpp, Randy Marso III. Approve Agenda M/S/V Mulder/Ebright/Approved IV. Officer Reports A. President Report and Comments Jim has recently attended a power lifting completion where 19 BVHS athletes competed with 5 of them placing in their respective events. It was obvious these athletes are taking this sport seriously. Perhaps, the board should consider inviting representatives of this sport to be members of this forum. B. Secretary Review and approve the February, 2013 Minutes M/S/V Bender/Mitzel/Approved C. Treasurer Review and approve the Treasurer s Report February 28 balances: Capital: $46, TA's: $83, Wishlist: $1, General Fund: $38, Total BVBC: $170, Highlights: Payout of spirit wear profit to Baseball Payout of membership committee stipends and moved approved portion of membership earnings to Capital Fund M/S/V Ebright/Mulder/Approved V. Committee Reports A. Homecoming Committee Karen Hyronimus, Kelli Mitzel, Cheryl Immeker No Report

2 B. Membership Committee Mike Nitz, Faye Ward, Tammy Kuehn, Michelle Lusk 173 Individual memberships 29 Corporate Memberships Next year s effort will place emphasis on encouragement of coaches and staff to be members. A general reminder was made that all Sport representatives on the board must be a member of the booster club at some level as required within the by-laws. C. Pigskin Classic Committee Eugene/Lori Mulder, Mike /Val Holmes, Terry/Carolyn Ebright No report. D. Scholarship Committee Kara Thomas, Mike Klumpp, Lisa Reinschmidt Defer to New Business. E. Senior Banquet Bridgit Rist, Krista Duncanson, Jean Bender The senior banquet will be held on April 30 th this year. All senior athletes must have their senior picture and baby picture posted to the shutterfly web site by March 17 th to be included in this year s program. Fall and Winter sport action shots should be placed their by 3/17 as well. Spring sports will be granted some time but please make every attempt to provide these ASAP. A reminder to all Booster Club Board members to communicate this to their senior parents will be sent. F. Sportswear Committee/Baseball Bruce/Shelly Mutschler, Scott/Sheila Finch, Dave/Karen Wagley Defer to New Business G. Website Committee Darin DeBoer The webmasters are making a number of improvements to the site. Final team pictures are now all in place. Athletic Honors have been updated with current information The member list is being updated. The Hall of Fame section is being enhanced to provide a more interactive experience. VI. Old Business A. Basketball Tournaments Baseball s tournament included 10 teams and expects to clear several thousand dollars. Softball s tournament was the prior day and went very well. We should plan to continue these events in coming years

3 B. Video Board Status Brandon community open house was an unbelievable success. Four anchor positions were purchased by Taco Johns, Pizza Ranch, Sanford Clinic and Avera Clinic. Six founder positions were purchased by Brandon Lumber Company, Heartland Funeral Home, Today's Family Dentistry, Brandon Health Mart and Alliance Communication and State Farm Insurance with two spots pending. Please remember these businesses when shopping for their offered services and products. We expect all 12 spots will be sold without the need for the booster club to purchase an advertising position. Alternatives for use of the $6000 contribution originally planned for 2014 will be explored. Initial thoughts may be to help fund supervision and training of students in the use of the board. The booster club will also explore digital opportunities on the board itself for making our involvement known. The letter of intent has been signed and sent to Daktronics to begin construction with the hope of installation in early May with the hope of unveiling the video board with this year s graduation ceremony. The softball score board on the varsity field is also moving forward with this effort. We are waiting to hear more from Daktronics on the possibility of having it ready for use in the Spring softball season. The Anchor positions will be displayed on this score board as well. C. Call for Vice President Nominations No nominations at this time. D. Call for Secretary Nominations No nominations at this time. E. Wish List Recommendation Discussion and Potential Approval The executive committee s recommendation was reviewed and the suggested amounts for each sport s requested line items were discussed. Tough choices were made to pare down the $50,000 in requested items to a $20,000 recommendation as dictated in the 2013 budget. As there were a number of sports requesting a HUDL license, the executive committee recommended that a site wide HUDL license be purchased making it possible for all sports to take advantage of the technology. As mandated in the by-laws, all team recommendations that are $1000 and under were subject to a summary approval motion and voice vote. M/S/V Bender/Mulder/Approved. As mandated in the by-laws, all team recommendations over $1000 approval are subject to secret ballot. Terry Ebright and Lori Mulder were selected with Jackie Eigenberg to tabulate the results. 33 of 61 ballots were cast in favor of approving all items over $1000. All sports are reminded that they are required to use the allocated funds for the specific line items recommended and approved. The approved line items for all sports are listed below: TA ITEM Approved Activities Director ImPact Concussion Test Site License $ Activities Director HUDL License $ 2, Baseball Wood baseball bats (6) $ Baseball Baseballs (1 doz) $

4 TA ITEM Approved Boys Basketball GUN Shooting Machine (split w/girls) $ 1, Girls Basketball GUN Shooting Machine $ Bowling Sanction Fees $ 1, Cheer Two Panel Spring Floor $ 1, Cross Country No Request $ - Dance Training - Skills/Technique Workshop $ Football ipad Touch (2) $ Boys Golf Golf balls $ Girls Golf Bag Boy Push Carts (6) $ 1, Girls Golf Practice Alignment Sticks $ Girls Golf SKLZ Launch Hitting Mats $ Boys Soccer 22 sets of Warm Ups $ Girls Soccer Uniforms OR Bags (3250) $ Softball (capital improvements) $ - Special Olympics No Request $ - Boys Tennis Indoor Court Time $ Boys Tennis Team Clinic Fees $ Girls Tennis Team Clinic $ Track - Boys & Girls 10x10 EZ Up Tent $ Track - Boys & Girls Tent Canopy $ Trainer VII. New Business Game Ready Machine Replacement Hose Game Ready Machine Replacement Wrap Functional Knee Joint Model $ Volleyball 1-2 ipads $ Volleyball Summer Team Camp Fees $ Wrestling ipad $ Wrestling Team Camp $ 1, Grand Total $ 20, A. Sportswear Organization/Operation A call to all sports to take ownership of the sportswear operation for was made. The executive committee will entertain proposals from any sport who wishes to use this effort as an opportunity to generate income for their team. Baring an internal proposal from members of the board, the executive committee will develop a recommendation for continuing this service. Other Potential options with their various benefits and drawbacks were discussed. They included: Exclusive online shopping website, Search for or creation of a student involved business club Request for Proposal from area businesses - 4 -

5 Set up of an internal subcommittee with a compensation model similar to the membership committee B. Scholarship Proposal Policy and Corporate membership specifically earmarking donated funds for scholarships have made it possible to offer 15 unique scholarships to the senior student athletes this year. This year s scholarship offerings include: Two BVBC Pat Van Wyhe Memorial $1000 Scholarships 1 male/1 female Two Architecture Incorporated $750 Scholarships 1 male/1 female Eleven $500 Booster Club Scholarships distributed across the male/female student athletes in direct proportion to the percentage of male/female athletes who apply for this year s awards. A recap of the existing scholarship popular vote selection procedure was made to the board. The scholarship committee proposed the adoption of a new more objective selection procedure. The described method would be based on a score weighted across the student athlete s academic achievements, participation in athletics, participation in extra-curricular activities, along with tabulated votes from the Booster Club board. After discussion, a motion was entertained to adopt the weighted score proposal as specifically described by the Scholarship committee. M/S/V Long/Winter/Approved. Scholarship voting will occur at the April Booster Club meeting. Applicant s request forms will be reviewed and tabulated. The final results will be announced at the Senior Athletic Banquet. C. Booster Club Survey Deferred to April Meeting. D. Josiah McGee Support Both the Football and Wrestling teams are sponsoring a dodge ball tournament and soup supper on March 22. The proceeds will be donated to defer some of Josiah s medical expenses as he continues his effort to recover from the injury he suffered during the football season. Other ideas are sought that could perhaps allow the entire Booster Club to show their support for Josiah and his family during this challenging time. E. Randy s Items Randy reminded the board that the Boys Basketball Cheer Leaders will be requesting funds for School Spirit decorations in support of the Basketball team s trip to this year s state tournament. It was noted that a new policy had been approved by last year s board to support these specific requests going forward. F. Announcements Congratulations to the BVHS Wrestling team on their accomplishments at the State Wrestling Meet last weekend. Mason Bender capped of his undefeated season by becoming the 170 lb. State Champion. Other wrestlers who placed at state include Adam Presler (5th/126lb), Grant Dougherty (8th/145lb), Wyat Winter (6th/152lb), and Andrew Sorensen (7th/195lb). Congratulations to the BVHS Girls Bowling Team as the earned second place honors at the state bowling tournament. Team members include Kelsey Nimick, Caitlin Hammond, Mariah Clark and Emily Steinhouse. Congratulations to the BVHS Boys Basketball team as the won the district basketball tournament and earned a berth at the State Basketball tournament March 14th-16th

6 The Brandon Valley Student Section at state tournaments continues to be recognized across the state for setting the standard for sportsmanship and school spirit. Parents and Adult BVHS fans are asked to continue to encourage our students and live up to the example set by the BVHS student body. VIII. Adjournment M/S/V Bender/Ebright/Approved Next meeting will be held on April 7th at 7:00 p.m. in the BVHS Community Room

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