AGENDA. Pre-ID GUIDE. Student Class EOPA. Data Collections Conference. Student Record

Transcription

1 May 1, 2014

2 AGENDA Pre-ID GUIDE Student Class EOPA Data Collections Conference Student Record

3 FY 2015 Pre ID Cycle Start Date End Date Pre-ID Cycle 1 (Tentative) Thursday, August 14, 2014 Tuesday, August 26, 2014 Pre-ID Cycle 2 TBD TBD Pre-ID Cycle 3 TBD TBD Note: The cycles and dates will be finalized once the new Assessment vendor has been selected.

4 FY 2015: A New Assessment System GMAP: Georgia Measures of Achievement and Progress GMAP will consist of both End of Grade (EOG) and End of Course (EOC) measures. GMAP-EOC replaces EOCT GMAP-EOG replaces CRCT and CRCT-M

5 FY 2015 Pre ID Adding two new assessments GMAP End of Course (EOC) (grades 7-12) Test ID = 12 GMAP End of Grade (EOG) (grades 3-8) Test ID = 13 Assessments for Cycle 1 GKIDS, GHSWT, and new GMAP-EOC Remove EOCT from Cycle 1 Assessments for Cycle 2 No change: 3 rd Grade Writing, 5 th Grade Writing, 8 th Grade Writing.

6 FY 2015 Pre ID Assessments for Cycle 3 GMAP-EOC and GMAP-EOG Remove CRCT, CRCT-M, and EOCT. GMAP-EOC replaces EOCT GMAP-EOG replaces CRCT and CRCT-M EOC courses Same as EOCT with some updates 1. Add 4 new American Lit courses 2. Changes to IB course titles 3. Delete 4 GPS Geometry and Math II courses

7 FY 2015 Pre ID Cycle 1 GHSWT GKIDS EOCT EOC Cycle 2 3 rd Grade Writing 5 th Grade Writing 8 th Grade Writing Cycle 3 CRCT CRCT-M EOCT EOG EOC Note: The cycles and dates will be finalized once the new Assessment vendor has been selected.

8 FY 2015 Pre ID EOC COURSES Course ID Course Name Corresponding EOCT th Literature and Comp 9thLit Am Literature and Comp AMELit AP Language Comp (American Lit Comp) AMELit ADD IB English B, Year One AMELit IB English B, Year Two AMELit IB English A Literature, Year One AMELit ADD IB English A Literature, Year Two AMELit ADD IB English A Language & Literature, Year One AMELit ADD IB English A Language & Literature, Year Two AMELit Biology I BIO AP Biology BIO IB Biology, Year One BIO IB Biology, Year Two BIO Physical Science PHY General US History USH AP US History USH IB History of Americas, Year One USH IB History of Americas, Year Two USH Economics/Business/Free Enterprise ECO AP Macroeconomics ECO AP Microeconomics ECO IB Economics, Year One ECO IB Economics Year Two ECO STRIKE Mathematics II MATH II STRIKE Accelerated Mathematics II MATH II STRIKE GPS Geometry GEOGPS STRIKE Accelerated GPS Geometry/Advanced Algebra GEOGPS Coordinate Algebra CALG Accelerated Coordinate Algebra/Analytic Geometry A CALG Analytic Geometry ANGEO Accelerated Analytic Geometry B/Advanced Algebra ANGEO

9 GUIDE Current Year Changes Current: W STUDENT MIDDLE NAME should be at least two characters. Please verify with the birth certificate or legal name change document that this student has a Middle Initial only. Will be split into W3106 and NEW W3105 W STUDENT MIDDLE NAME is blank. Please verify with the birth certificate or legal name change document that this student has no Middle Name. Added: E MIDDLE NAME must be either alpha characters (A-Z) or blank.

10 FY 2015 GUIDE New Data Element No Middle Name Verified Data Element Description No Middle Name Verified Indicates the registrar has verified that the student has no middle name or has a middle initial only as verified against the student s birth certificate. Entering a value for this data element is not required. If this data element is left blank, it will default to 0 in GUIDE to indicate it has not been unverified. Valid Values: 0 Student middle name has not been verified. 1 Verified the student middle name has a length of one letter. 2 Verified the student middle name is a valid name and has 2 or more letters. 3 - Verified the student has no middle name. DO NOT default blank middle names to 3 and middle initials to 1. This is not a required element.

11 FY 2015 GUIDE New Data Element No Middle Name Verified Data in this new element will be used to clean up W3106 and W3105 from GUIDE Data Integrity Report on HOME page: Active Enrollment in FTE GUIDE Data Integrity Dashboard Middle Initial Only % Middle Initial Only No Middle Name % No Middle Name Pseudo SSN % Pseudo SSN Appling County 3, % % % State Total 1,723,439 30, % 149, % 159, % State Goal na na Less than 2% na Less than 10% na Less than 3% Will change to something like this: GUIDE Data Integrity Dashboard Active Enrollment in FTE Unverified Middle Initial Only Middle Initial Only Unverified No Middle Name No Middle Name Pseudo SSN % Pseudo SSN Appling County 3, % State Total 1,723,439 30,570 30, , , , % State Goal na na na na na na Less than 3%

12 FY 2015 Student Class Reporting Period Changes Changing the Reporting Periods E Must equal one of the following values: 'A' - All cycles (July, August, September, October, November, December, January, February, March April, May, June) A' - Class Size & Class Rosters (October) 'A' - Class Size only (March) Reporting Period ( A ) is all year. The Sign Off, Class Size, and Class Roster reports will reflect reporting period October or March at signoff.

13 FY 2015 Student Class Reporting Period Changes District Process JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Reporting Cycle to Use: A A A A A A A A A A A A Correct Errors Yes Yes Yes YES Yes Yes Yes Yes YES Yes Yes Yes Superintendent to SIGN OFF No No No YES No No No No YES No No No Note: A third cycle is planned. More details to follow.

14 FY 2015 Student Class Student Class Sign Off The screen shot below is an example of what a district currently sees when the district has signed off in Student Class but continues to upload for SCP updates to SLDS.

15 FY 2015 Student Class Student Class Sign Off The screen shot below is an example of the change recommended for the district view after the district has signed off in Student Class but continues to upload for SCP updates to SLDS. Class Size/Class Rosters Signedoff 03/12/ :30:15AM

16 FY 2015 Student Class Student Class Sign Off The screen shot below is an example of what GaDOE staff see when districts have signed off in Student Class but continue to upload for SCP updates to SLDS.

17 FY 2015 STUDENT CLASS CYCLE 1 FTE Student Class Collected during same period as FTE 1 and CPI 1 for Class Size AND TKES/LKES Student Class October Collections CPI

18 FY 2015 Student Class Cycle 2 FTE Student Class Collected during same period as FTE 2 and CPI 2 for Class Size only Student Class March Collections CPI

19 STUDENT CLASS DATA FOR TKES/LKES FY 2014 Used for the following: 1. Student Surveys 2. 65% calculation 3. Loading data for Roster Verification 4. SLO Pre-population FY 2015 Used for the following: 1. Student Surveys 2. 65% calculation 3. Loading data for Roster Verification 4. SLO Pre-population

20 FY 2015 Student Class New Data Element Co-Teacher flag Data Element Description Co-Teacher Enter Y if this class has a co-teacher assigned. Enter N if no co-teacher is assigned to the class. Default blanks to N in extract. Co-Teacher equals Y. Additional Teacher ID 1 cannot be blank.

21 FY 2015 Student Class New Data Element Teacher Name Data Element Description Primary Teacher Last Name Primary Teacher First Name Enter the last name of the primary teacher (TEACHER ID field). Enter the FIRST NAME of the primary teacher (TEACHER ID field).

22 FY 2015 Student Class New Data Elements SLO Course, SLO Pre-Measure and Post-Measure, Measure Type Data Element SLO Course SLO Measure Type SLO Pre-Measure Description Indicate whether or not the course is a SLO course. The district determines if the measure type is individual student percentage or rubric. Score received on the SLO Pre- Measure. SLO Post Measure Score received on the SLO Post- Measure.

23 FY 2015 Student Class New Data Element Class Met Data Element Class Met Description Indicates whether or not the class met on the count day. CLASS MET must be one of the following valid values: Y Yes, the class was regularly scheduled to meet on the FTE count day. N No, the class was not regularly scheduled to meet on the FTE count day.

24 FY 2015 Student Class New Data Elements Special Ed Exit Code and Exit Date Data Element Description Special Education Event Code Special Education Event Date This field identifies students who have exited the Special Education program during the current fiscal year. This field captures the date the student exited Special Education. The date must be in the current fiscal year to be reported in Student Class.

25 FY 2015 Student Class New Data Elements Alternate School System & Alternate School Code Data Element Description Alternate School System Enter the system code for the alternate school code reported for the course. Alternate School Code Enter the alternate school code for the program or school where the student was concurrently enrolled while taking the course. EX: If the student took the course at the GNETS program, then enter the program code for GNETS.

26 FY 2015 Student Class Other Discussion Items Definition of long-term substitute teacher Teacher Id for short-term substitute teachers Timeline for 3 rd Student Class collection Extracting records for Teacher Class Finalizing guidelines for reporting delivery models

27 FY 2015 EOPA End of Pathway Assessment (EOPA) Data Submission Although the published dates for district EOPA Test Takers Collection are June 24-30, 2014, districts do not have wait until June 24 th to begin submitting their EOPA Test Takers data. The application will be ready to accept data after June 6 th. As districts sign off on Student Record, they will be able to begin EOPA updates. The EOPA Eligibility Report is now available in Student Record and on the CTAE menu. EOPA documentation is available at Services/Data-Collections/Pages/FY2014-EOPA.aspx

28 STUDENT RECORD UPDATE Edits Reports New Process for Error Relief

29 EDITS LATEST CHANGES ERROR DATA ELEMENTS DESCRIPTION CHANGE IN PROD? E583 EVENT DATE EVENT DATE for Initial Eligibility Determination (EVENT CODE '04' ) is over 3 years old, and no newer record has been reported for Re-Eligibility Determination (EVENT CODE '08'). The selection process now uses the student GTID rather than the Student ID. NOW E2567 WITHDRAWAL CODE Student is being reported with WITHDRAWAL REASON = T but the STUDENT ID is not reported by any other school in the SYSTEM or any other SYSTEM in the State. Message now refers to a new report ENR036 Students With E2567 With GTID Claim. ENR003 Transfers Among Georgia Public Schools see for Enrollments NOW E827 COURSE CREDIT HOURS EARNED COURSE NUMBER is not valid for high school, COURSE CREDIT HOURS must be null or 0. Some CTAE (Career Tech) courses are causing this error because the XX._XXX numbers are the same as another CTAE course, but the first digit after the decimal is different one is for a middle school and the other is for high school. Will be relieved where necessary. NOW

30 EDITS LATEST CHANGES ERROR DATA ELEMENTS DESCRIPTION CHANGE IN PROD? W2612 PRIMARY AREA; The most recent special education EVENT EVENT CODE CODE for this student is 05 (Initial IEP Meeting) with an EVENT DATE on/after April 1 of previous fiscal year, and no PRIMARY AREA reported this fiscal year. Please verify student status in regard to placement. Improved so that the warning will catch students who had an Event Code '05' at the end of last school year (special ed eligibility), but we don't see the student being reported as special ed (SWD) this year. Show to Special Ed Director NOW E9010 GRADE LEVEL; COURSE NUMBER GRADE LEVEL = '01' - '12', student should report at least one course in ELA, Math, Social Studies, and Science. Narrowing scope to Grade Levels 01 thru 08 after consult with Accountability. NEXT WEEK E859 & E861 INCIDENT DATE DISCIPLINE ACTION CODE is '30' (OSS), DISCIPLINE ACTION AUXILIARY CODE (days in OSS) must be an integer, greater than zero and less than 180. When DISCIPLINE ACTION CODE is '20' (ISS), DISCIPLINE ACTION AUXILIARY CODE (days in ISS) must be an integer, greater than zero and less than 100. Student Safety - the Incident Date will be added to the Error Report Detail to assist in determining which incident has the error. NEXT WEEK

31 PROGRAM LEVEL FLEXIBLE LEARNING PROGRAM Do not have to report the dates for the Flexible Learning Program, just the DAYS ATTENDED. Notes to this effect have been added to the Program layout. If dates prior to July 1 generate errors, we will relieve them on a case-by-case basis.

32 MESSAGE FROM ACCOUNTABILITY The CONTENT COMPLETER is a new Student Record data element for This element was added for CCRPI purposes. Below is a link to a pre-recorded webinar that explains the appropriate use of this element. If you have any questions after viewing the webinar, please contact the Accountability Specialist assigned to work with your district. Click the MORE button to see the link (URL) to the presentation. URL = B772B1C&sid=

33 Reports

34 EOPA ELIGIBILITY REPORTS Now available on the Special Tools Menu This report relies on the Course data being reported in Student Record. If none are uploaded, the report will be empty. CTAE staff at the district level may not understand this and may issue a dticket about the empty report. We will advise them to contact their SR Coordinator to see when the Course records will be reported

35 NEW REPORTS New Reports SR085 SCHOOL Summary Information by School SR084 STUDENT Summary Information by School SR083 COURSE Summary Report PGM006 Extended Learning Time By School PGM007 Flexible Learning Program By School Report Enhancements DIS020D Discipline Action - Discipline Process column Detail level - Added

36 SR085 SCHOOL SUMMARY INFORMATION BY SCHOOL SR085 SCHOOL Summary Information by School (District Level) SCHOOL CODE/NAME FRL SPECIAL ASSISTANCE STATUS UNSAFE SCHOOL CHOICE OPTION TITLE 1 SCHOOL CODE SOCIAL WORK SERVICES SOCIAL WORK CASES SOCIAL WORK REFERRALS ONLINE SCHOOL CPR AED 0123 ABC School Y Y Y 2345 Test School N Y N 9876 Charter School C 9 N Y First of the new summary reports Top level view of school-related service attributes Overview of social work services Where possible, drill downs to detail Also references to other school-level reports with further breakdowns SR001 School Social Work Services Rendered SR002 Social Work Cases SR003 Social Work Referrals

37 SR084 STUDENT SUMMARY INFORMATION BY SCHOOL SR084 STUDENT Summary Information by School (District Level) SPECI SCHOOL CODE/NAME GIFTED EIP REP MIGRANT CCAE SWD TITLE 1 FRL PRE-K PROGRA M EL ('Y' or 'M') CTI SST RETAIN ED ACTIVE MILITAR Y AL NEEDS CODE * ENVIRONME NT SECTI ON 504 TOTAL Student s TOTAL Active Students 0123/ABC School /Test School TOTAL Summary of student populations per school Drill downs available to specific populations

38 SR084 STUDENT DETAIL PER POPULATION GIFTED STUDENT Information for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL ETHNICITY GENDER RACE PRIMARY AREA GIFTED REFERRAL CODE GIFTED ELIGIBILITY CODE EIP - STUDENT Information for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDER ETHNICIT Y RACE PRIMAR Y AREA EIP Code EIP Description REMEDIAL - STUDENT Information for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDER ETHNICITY RACE PRIMARY AREA Remedi al Code Description ENVIRONMENT - STUDENT Information for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDE R ETHNICITY RACE PRIMAR Y AREA Envrmt Code Descriptio n

39 SR084 STUDENT DETAIL PER POPULATION STUDENT ID GTID MIGRANT- STUDENT Information for ABC School STUDENT GRAD NAME DOB E GENDE ETHNICITY LEVEL R RACE PRIMARY AREA Cod e Descriptio n STUDENT ID GTID CCAE - STUDENT DEMOGRAPHIC DETAIL for ABC School ETHNICIT STUDENT GRADE Y NAME DOB LEVEL GENDER RACE PRIMARY AREA CCAE SWD STUDENT Information for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDER ETHNICITY RACE PRIMARY AREA ALTERNATE MATH SEQUENCE CTI EXTENDED YEAR SERVICES GAA TITLE I PARTICIPANT STUDENT Information for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDER ETHNICITY RACE PRIMARY AREA RELA MATHEMATICS SCIENCE SOCIAL STUDIES GUIDANCE COUNSELING/ SOCIAL WORK HEALTH / DENTAL NUTRITION PUPIL TRANSPORTATION JOB PREPARATION HIGH SCHOOL EQUIVALENCY GED STUDENT ID GTID STUDENT NAME FRL - STUDENT Information for ABC School DOB GRADE ETHNICIT LEVEL GENDER Y RACE PRIMARY AREA Code Description

40 SR084 STUDENT DETAIL PER POPULATION STUDENT ID GTID PRE-K PROGRAM CODE - STUDENT Information for ABC School STUDENT NAME DOB GRADE LEVEL GENDER ETHNICIT Y PRIMARY RACE AREA Code Description STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDER EL STUDENT Information for ABC School ETHNICITY RACE PRIMARY AREA EL EL MONITOR YEAR EL MONITOR BASIS ESOL NON ESOL CTI - STUDENT DEMOGRAPHIC DETAIL for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDER ETHNICITY RACE PRIMARY AREA CTI STUDENT ID GTID SST - STUDENT DEMOGRAPHIC DETAIL for ABC School STUDENT NAME DOB GRADE LEVEL GENDER ETHNICIT Y RACE PRIMARY AREA SST RETAINED - STUDENT DEMOGRAPHIC DETAIL for ABC School STUDENT ID GTID STUDENT NAME DOB GRADE LEVEL GENDER ETHNICIT Y RACE PRIMARY AREA RETAINED

41 SR084 STUDENT DETAIL PER POPULATION STUDENT ID GTID ACTIVE MILITARY - STUDENT DEMOGRAPHIC DETAIL for ABC School STUDENT NAME DOB GRADE LEVEL GENDER ETHNICIT Y RACE PRIMARY AREA ACTIVE MILITARY STUDENT ID GTID SPECIAL NEEDS CODE - STUDENT DEMOGRAPHIC DETAIL for ABC School STUDENT NAME DOB GRADE LEVEL GENDER ETHNICIT Y RACE PRIMARY AREA SPECIAL NEEDS CODE WHEW!!

42 SR083 COURSE SUMMARY REPORT STUDENT ID GTID Student Name GENDER GRADE LEVEL Course Number ONLINE COURSE COURSE SECTION NUMBER (SCHOOL ID/Name) Course Summary Report MARKING PERIOD COURSE TEACHER ID ADDITIONAL TEACHER ID GIFTED DELIVERY MODEL GIFTED CONTENT AREA OF CURRICULUM ESOL DELIVERY MODEL CREDIT NUMERIC RECOVERY GRADE ALPHA GRADE COURSE CREDIT HOURS EARNED CONTENT COMPLETER Test, Carl James M N 1 S B 1 P Doe, John James M Y 3 Y C 1 P CREDIT IN LIEU OF COURSE COURSE NUMBER ONLINE COURSE COURSE SECTION NUMBER MARKING PERIOD COURSE TEACHER ID ADDITIONAL TEACHER ID (stack Additional Teacher IDs) GIFTED DELIVERY MODEL GIFTED CONTENT AREA OF CURRICULUM ESOL DELIVERY MODEL CREDIT RECOVERY NUMERIC GRADE ALPHA GRADE COURSE CREDIT HOURS EARNED CONTENT COMPLETER CREDIT IN LIEU OF COURSE

43 PGM006 EXTENDED LEARNING TIME BY SCHOOL Extended Learning Time By School School ID School Name Extended Day Extended Week Extended Year Total Students 1050 ABC Elementary School XYZ County High School LMN County Elementary School GHI County Middle School GHI County Primary School System Totals

44 PGM006B EXTENDED LEARNING TIME BY SCHOOL DETAIL Extended Learning Time for XYZ County High School Student ID Student Name GTID Alternate System Code Alternate School Code Begin Date End Date Program Code Description Doe, Bambi Tom Thumb, A Extended Day C Extended Year Lynn, Lori B Extended Week

45 PGM007-FLEXIBLE LEARNING PROGRAM BY SCHOOL Flexible Learning Program By School School ID School Name Before/ After School During School Saturday Program Intercessi on Summer Total Students 1050 ABC Elementary School ABC County High School XYZ County Elementary School XYZ County Middle School XYZ County Primary School System Totals

46 PGM007B FLEXIBLE LEARNING PROGRAM BY SCHOOL DETAIL Flexible Learning Program for ABC County High School Student ID Student Name GTID Alternate System Code Alternate School Code Begin Date End Date Program Code Description Bit, Lil C Saturday Program Job, Iva E Summer Dow, Jane A Before/ After School

47 DIS020D DISCIPLINE ACTION Detail level - Added Discipline Process column Added Discipline Process COLUMN 01, 02, 03 or blank

48 NEW MANUAL ERROR RELIEF PROCESS

49 ERROR RELIEF What comes first? 1 st - Manual Error Relief 2 nd - Automated Error Relief o Drop-down options o Other enter comments 3 rd - Comparison Warnings

50 MANUAL ERROR RELIEF What errors require manual relief? Only exceptions that cannot be solved by corrections to data. Always report what has actually occurred! Data Collections will reject error relief requests where they are not reasonable. We cross-check error counts and student data with the relief information given us. More than ever, we are being careful to establish consistency in our procedures and our criteria for relief.

51 NEW PROCESS FOR MANUAL ERROR RELIEF New option available 3 weeks prior to signoff deadline Direct request to Data Collections Removes the need for ing items for manual error relief

52 THE NEW WAY NEW OPTION

53 ENTERING COMMENTS We don t have district data. The GTID was entered incorrectly last cycle. This is the correct one. This is the actual count of days served. SUBMIT button is at the end of the comments

54 A CLOSER LOOK AT THE MANUAL COMMENT PAGE Put pointer over the Error Code to see the Error Message We don t have district data. The GTID was entered incorrectly last cycle. This is the correct one. This is the actual count of days served. You can click on History to see the dialogue between your district and data collections when error is not immediately approved.

55 FY 2015 DATA COLLECTIONS CONFERENCE Registration for the Georgia Department of Education s annual Data Collections Conference will open the week of May 5, Look for notification next week. Conference Dates: August 27-29, 2014 (Registration ends August 8, 2014 or when count reaches 1,000 participants)

56 QUESTIONS & ANSWERS