Ephrata Area School District REGULAR BOARD MEETING MINUTES March 17, 2014

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1 The Board of School Directors of the Ephrata Area School District, Ephrata PA, met in regular session on Monday, March 17, 2014 at Fulton Elementary School, 51 East Fulton Street, Ephrata, Pennsylvania. Board Members Present: President, Timothy W. Stayer; Vice-President, Jenny L. Miller Secretary, Stephanie A. Gingrich; Treasurer, Kristee Reichard; Members: Judy S. Beiler, Ted Kachel, Kay Kurtz, Glenn R. Martin, Tim Stauffer, and Chris Weber Board Members Absent: Robert E. Miller School District Representatives Present: Dr. Brian Troop Superintendent Richard Hornberger Assistant Superintendent Kim Schlemmer Assistant Superintendent Susan Friedman District Solicitor Gina Krouse Community Relations Coordinator Taylor Mahlandt Student Representative Visitors Present: EASD: Scott Fairchild, Scott Galen, Josh McCracken, and Bob Needelman Others: Grace Chon; Christina and Gerald Earl; Dale and Debbie Fillmore; Kris Foster; Donya Galen; Krista and Tom Good; Kristen Hemsley; Betty and Steve Heydt; Andy Hong; Alan and Jo Jones; Lisa Kachel; Jill Kling; Caitlin Luong; Thanh Ly; Rosalia Mannino; Janet, Karl, and Travis Oberholtzer; Tamika Peterson; Dan Potts; Kathy Sheaffer; Stephanie Schmitt; Sherry Walker; Rachel Weaver; and Brian and Laurie Welsh Media: Dean Evans, Lancaster Newspapers; Gary Klinger, The Ephrata Review CALL TO ORDER BY BOARD PRESIDENT President Stayer called the meeting to order at 7:03 PM. MOMENT OF SILENT MEDITATION, PLEDGE OF ALLEGIANCE, AND RECITATION OF THE MISSION STATEMENT President Stayer asked for a moment of silent meditation, followed by the Pledge of Allegiance and the recitation of the District Mission Statement. STUDENT RESOLUTION Grace Chon and Travis Oberholtzer were presented with resolutions honoring them for qualifying for the 2014 Pennsylvania Music Educators Association State Orchestra. STUDENT PRESENTATIONS Teacher Bob Needelman talked about three ipad applications used to support the 4 th Grade curriculum. Several 4 th Grade students provided one-on-one demonstrations for Board members and District Administrators. EXECUTIVE SESSION President Stayer announced that the Board met in Executive Session for a personnel matter after the March 3, 2014 Committee meetings. WELCOME OF VISITORS BY BOARD PRESIDENT Comments/Questions from Visitors President Stayer welcomed visitors to the meeting. He opened the meeting to questions or comments from visitors for any item on the agenda except personnel items that are never discussed at public meetings. None at this time. 1

2 UPCOMING EVENTS Upcoming events are listed on the District Home Page. Board Meeting Dates in the District Office Board Room (unless noted) March 31, 2014 Work Session 6:00 PM April 14, 2014 Committee Meetings 7:00 PM April 28, 2014 Regular Meeting at Clay Elementary School 7:00 PM ---- SECTION 2 GENERAL BOARD ACTION ITEMS ---- Motion It was moved by Mr. Stayer, seconded by Mr. Weber, that the Ephrata Area Board of School Directors approve all of the following items set forth below. Roll call vote, all members present voting yes. Motion passed. I. SECRETARY REPORT Stephanie A. Gingrich A. Regular Board and Committee Meeting Minutes Minutes of the February 24, 2014 Regular Board Meeting and the March 3, 2014 Committee Meetings. II. BUDGET/FINANCE COMMITTEE Timothy W. Stayer A. Approve Treasurer s Report (Attachment #1) The Treasurer s Report for February 1, 2014 through February 28, B. Approve List of Bills (Attachment #2) The payment of the following List of Bills for individual accounts for March 17, General Fund $ 429, AP Direct Deposit $ 272, General Fund ACH Items $ 1,656, Capital Reserve $ 7, Food Service $ 67, Student Activities $ 1, TOTAL $ 2,435, C. Exonerations (Attachment #3) Per Capita Tax exonerations for as follows: Akron Borough $ Clay Township $ Ephrata Borough $ 2, Ephrata Township $ TOTAL $ 4, D. General Fund Budget Transfers General Fund Budgetary transfers for : TRANSFER FROM TRANSFER TO Account Description Amount Account Description Amount H Drill Team Design $ H Dues & Fees $ H Math Books $ 5, H Math Supplies $ 5, TOTAL $ 5, TOTAL $ 5,

3 E. Employee Assistance Program The continuation of the agreement with Wellspan EAP, York, PA for the Employee Assistance Program. The annual cost to the District is $5, per year. The agreement is effective July 1, F. Athletic Training Service Agreement Athletic Training Service Agreement with HARTZ Physical Therapy, Ephrata, PA for the fiscal year. Fee for said Athletic Training Service Agreement shall be $40,000 per year. G. Transition of District Third Party Administrator for the 403(b) Plans The Assignment of Contracts and Assumption of Liabilities replaces CPI with OMNI Financial Group, Inc. as the District third party administrator for the 403(b) plans effective March 3, The contract replaces CPI with Omni without changing any other terms of the District CPI service agreement or any applicable vendor agreements. III. IV. BUILDING/PROPERTY/PUBLIC AFFAIRS/PLANNING COMMITTEE Jenny Miller Public Affairs/Planning A School Calendar (Attachment #4) CURRICULUM/POLICY COMMITTEE Glenn R. Martin Curriculum A. Field Trips High School Art Students (approximately 40 students) to travel to numerous art museums in Washington, DC, March 28, 2014 (Friday). High School Tech Ed Students (approximately 60 students) will travel to the National Air and Space Museum, the Mall, and Udvar-Hazy, Washington, DC, April 11, 2014 (Friday). High School Jazz Ensemble Students (approximately 2 students) to travel to Central York High School to participate in PMEA District Jazz Festival, April 11-12, 2014 (Friday-Saturday). B. Textbook Approval Precalculus: Graphical, Numerical, Algebraic; Author/Editor: Demana, Waits, Foley, Kennedy/Pearson Education; Copyright Date: 2011, for use in Grade Precalculus course. Wonders; Author/Editor: Dr. Diane August, Dr. Donald Bear, Dr. Janice A. Dole, Dr. Jana Echevarria, Dr. Donald Fisher, Dr. David J. Francis, Dr. Vicki Gibson, Dr. Jan Hasbrouck, Margaret Kilgo, Dr. Scott G. Paris, Dr. Timothy Shanahan, and Dr. Josefina V. Tinajero/McGraw-Hill Reading; Copyright Date: 2014, for use in Kindergarten-Grade 6 English Language Arts. Policy A. Policies for First Reading Policy 001, Name and Classification (Local Board Procedures) Policy 002, Authority and Powers (Local Board Procedures) Policy 003, Functions (Local Board Procedures) Policy 004, Membership (Local Board Procedures) Policy 005, Organization (Local Board Procedures) Policy 006, Meetings (Local Board Procedures) Policy 007, Policy Manual Access (Local Board Procedures) Policy 011, Board Governance Standards/Code of Conduct (Local Board Procedures) Policy 220, Student Expression (Pupils) Policy 913, Nonschool Organizations/Groups/Individuals (Community) 3

4 B. Policies Being Eliminated Policy 008, Board Self Evaluation (Local Board Procedures) Policy 009, School and Board Policy (Local Board Procedures) V. PERSONNEL COMMITTEE Judy S. Beiler A. Retirement James Adams, HS Custodian, effective June 6, Michael Carver, Highland Emotional Support, effective at the conclusion of the school year. Sarah Dohner, MS Cafeteria, effective at the conclusion of the school year. Mary Ann Sensenig, Highland Aide, effective at the conclusion of the school year. B. Resignations Amanda Garrison, Akron and Clay Parent to Parent Representative, effective June 15, C. Leave Rebecca Bach, Highland Grade 3, requests to extend her leave through the school year. Janice Burkholder, Highland Custodian, requests leave, effective February 18, 2014 through March 9, William Harker, HS Language Arts, requests to extend his leave through May 4, Jennifer Herman, HS Inclusion Aide, requests leave, effective February 17, 2014 through TBD. Jon Miller, MS Tech Ed, requests a half-year (full-pay) Sabbatical Leave for Study as per the Negotiated Contract, effective the 2 nd semester of the school year. Bridget Raymond, Akron Grade 1, requests to extend her leave through approximately March 28, Todd Ream, IS Grade 5, requests to extend his leave through May 19, Rebecca Rice, Clay Media Center Aide, requests leave, effective February 6 through TBD. Benjamin Rossman, IS Grade 6, requests leave, effective approximately May 11, 2014 through approximately one to two weeks. Sonia Straley, Clay Music, requests intermittent leave, effective March 11, 2014 through TBD. Martha Strawbridge, Fulton Cafeteria General, requests leave, effective February 18, 2014 through February 28, Marcie Webber, IS Grade 5, requests intermittent leave, effective approximately March 13, 2014 through TBD. D. Transfers Scott Galen, HS Assistant Principal to HS Principal, effective July 1, E. Appointments Administration Peter Kishpaugh, HS Assistant Principal, effective July 1, Peter is replacing Scott Galen who transferred to High School Principal. Jill Kling, HS Assistant Principal, effective TBD. Jill is replacing Kristin Holst who resigned. 4

5 Professional Erika Rosado, Fulton Grade Level B/Year 2/Cstep 2, effective August 18, 2014 and to be granted a Temporary Professional Contract. Katlin Rossman, Clay Grade Level B/Year 2/Cstep 2, effective August 18, 2014 and to be granted a Temporary Professional Contract. JoBeth Weaver, Highland Grade Level B+15/Year 3/Cstep3, effective August 18, 2014 and to be granted a Temporary Professional Contract. Extracurricular Stephen Goss, Director of Marching Step Top/525 Units, effective March 18, 2014 through the conclusion of the school year. F. Spring 2014 Volunteer Coaches This is in addition to the Volunteer Coaches approved in January Ed Gallagher Track Glynnis Kate High Band Color Guard Jon Wenger - Track G. Homebound Instructor for the School Year Jennifer Endy Ashley MacAdams ---- End of General Motion Miscellaneous Motion ---- I. Nominate and Elect an Intermediate Unit 13 Board Member for a 3-Year Term It was moved by Mr. Martin to nominate Tim Stauffer as the District IU 13 Board Member for a three-year term to run from July 1, 2014 through June 30, It was moved by Mrs. Beiler, seconded by Mr. Weber, to close nominations. Roll call vote, all members present voting yes. Motion passed. I. Personnel Committee Judy S. Beiler A. Vacancies Professional Speech Therapist Elementary ES Teacher Extracurricular Head Field Hockey Coach Assistant Field Hockey Coach Assistant Football Coach (2) ---- End of Action Items SECTION 3 INFORMATION ITEMS SECTION 4 REPORTS ---- I. REPORT OF STUDENT REPRESENTIVE Taylor Mahlandt Akron Mrs. Horner reports that students celebrated the birthday of Dr. Seuss during the first week in March. There was a reading celebration, and students counted to see if they could meet the goal of reading 30,000 minutes by March 10. The students surpassed their goal and read 34,707 minutes. Mrs. Horner dressed up as a Dr. Seuss character to celebrate. 5

6 Clay Ms. Darkes reports that the PTO held Donuts with Dads on March 7. The event was a success with 436 students and dads attending. Also, Clay celebrated Read Across America with special dress days and activities centered on Dr. Seuss themes. Fulton Mr. McCracken reports that students and staff participated in Read Across America with special activities. Guest readers included Dr. Troop, Mrs. Schlemmer, Mr. Hornberger, Officer Sheppard, and Chief Harvey. Additionally, third grade student Adrienne Maier, with the help of her teacher Mr. Becker, had her writing published in the Lancaster Newspaper Newspapers in Education Week supplement. Highland Mr. Deemer reports that the PTO sponsored a night of stories and crafts from around the world on Friday, March 14. Students could travel from story to story with a passport, and crafts and snacks were available throughout the evening. This was a successful event thanks to the help from parents and teachers. Intermediate and Middle School Mr. Cucciuffo reports the Mini Thon on March 7 raised $11, for childhood cancer research. Also, many students donated hair to Locks of Love. The 528 Theater Company is getting ready for their musical, Fame, Jr., on April District 4 th Grade students will visit the Intermediate School to view the musical as part of the Grade 4 to Grade 5 transition activities. PSSA testing for Math and Reading in Grades 5-8 will take place during the week of March 24. Several Grade 7 and 8 students will be participating in the County Science Fair on March 26 th at Franklin and Marshall College. Eighth Grade students have begun the course selection process for the school year. High School Mrs. Eby reports that spring sports have begun despite the snow. Also, the Mini-Thon was a great success with over $27,000 raised for the 4 Diamonds Fund by the EHS and EMS combined. Lastly, course registration is going well with students registering for courses online again this year. II. REPORT OF LANCASTER COUNTY CAREER & TECHNOLOGY CENTER JOINT OPERATING COMMITTEE REPRESENTATIVE Jenny L. Miller CTC brochures were distributed. Programs are being considered for the future. A building project update was provided. Information was shared about an upcoming fundraiser. They are considering purchasing software to build an alumni database. III. IV. REPORT OF LANCASTER-LEBANON IU13 BOARD REPRESENTATIVE Tim Stauffer The vision impaired program was spotlighted. REPORT OF PSBA REGION IX LIAISON Glenn R. Martin A bill has been approved to count school hours instead of days for the school year. Chapter 16 (Special Education for Gifted Students) is being reviewed. V. REPORT OF EPHRATA AREA EDUCATION FOUNDATION LIAISON Gina Krouse The Foundation 5K will be held on September 20, Funding for a Parent 2 Parent Academy is being considered. 6

7 VI. REPORT OF SUPERINTENDENT Dr. Brian M. Troop Ephrata High School science teacher Dale Fillmore was presented with a Superintendent s Recognition Award. The new Ephrata High School leadership team of Scott Galen, Jill Kling, and Peter Kishpaugh was introduced. The chiller at Fulton was installed in mid-march. Presentations will be made about Chapter 4 Regulation changes and the Pennsylvania Core Standards. Dr. Troop requested an Executive Session for a personnel item immediately following the presentation SECTION 5 MISCELLANEOUS ITEMS & ADJOURNMENT I. COMMENTS/QUESTIONS FROM VISITORS A. Visitors may make comments or raise questions. NOTE: Personnel matters are never discussed at public meetings. B. Citizens desiring consideration of our action on a topic not included on the agenda may make a written request to the board president or superintendent at least five (5) days before the regular public board meeting. This is according to Policy 903 in the official policy manual of the school district. Lisa Kachel Commented on the graduation location for 2014 Stephanie Schmitt Presented a petition signed by Ephrata High School seniors in support of having an outdoor graduation ceremony Betty Heydt Commented on the timeline for the potential turf project II. III. IV. OLD BUSINESS None NEW BUSINESS Hibshman scholarship interviews will be held on April 30 May 2, An interview schedule will be sent to the Board. ADJOURNMENT The meeting adjourned at 8:07 PM. Respectfully Submitted, Stephanie A. Gingrich, Secretary Ephrata Area Board of School Directors 7