STATE OF NEW HAMPSHIRE SCHOOL ADMINISTRATIVE UNIT #51 PITTSFIELD SCHOOL BOARD MINUTES

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1 APPROVED BY THE PITTSFIELD SCHOOL BOARD STATE OF NEW HAMPSHIRE SCHOOL ADMINISTRATIVE UNIT #51 PITTSFIELD SCHOOL BOARD MINUTES I. CALL TO ORDER Pittsfield School Board Meeting Thursday, April 7, 2016 Pittsfield Middle High School Members Present: Others Present: Mike Wolfe, Chairperson Bea Douglas, Vice-Chairperson (arrived at 5:37 pm) Linda Freese Ted Mitchell Ralph Odell John Freeman, Superintendent of Schools Melissa Brown, Director of College and Career Readiness Derek Hamilton, Dean of Operations Danielle Harvey, Dean of Instruction Kathy LeMay, Director of Interventions Donna Lehmann, Director of Student Services (arrived at 5:45 pm) Members of the Public Adam Gauthier Bob Schiferle Chairperson Wolfe called the meeting to order at 5:35 p.m. II. AGENDA REVIEW The following items were added to the agenda: PES Driveway (Dr. Freeman) Note of Appreciation (Dr. Freeman) III. ACTION ON AMENDED AGENDA On a motion made by Ms. Freese and seconded by Mr. Mitchell, the Board voted unanimously to approve the amended agenda. IV. APPROVAL OF PREVIOUS MEETING MINUTES On a motion made by Mr. Mitchell and seconded by Mr. Odell, the Board voted to accept the minutes of the March 10 meeting as presented. On a motion made by Mr. Wolfe and seconded by Mr. Mitchell, the Board voted to accept the minutes of the March 17 meeting as presented. Pittsfield School Board 1 April 7, 2016

2 A motion was made by Mr. Wolfe and seconded by Ted Mitchell to accept the minutes of the March 17 non-public session. In the motion, the first voted was redundant and removed. The Board voted unanimously to approve the minutes as amended. V. PUBLIC INPUT Adam Gauthier expressed concern over the scheduling April 21 public input segment of the Board meeting stating this would conflict with parent-teacher conferences at Pittsfield Elementary School. Mr. Wolfe said the School Board would reconsider the date of the public input segment. VI. STUDENT REPRESENTATIVE A. Tucker Wolfe shared that the Site Council recently approved a junior release proposal, which Mr. Hamilton will share with the Board this evening. Tucker also shared that the Council reviewed and approved a proposal to revise its mission and scope. Mr. Hamilton will share details of the revisions at the next Board meeting. Mr. Wolfe asked if the Site Council was fully staffed. Mr. Hamilton shared that there is an open parent seat currently that Ross Morse has helped to filled as the alternate member. The availability of this position was shared with the public in October. The vacancy will be posted internally and in the Suncook Valley Sun. VII. DEAN OF INSTRUCTION A. Middle School Math Danielle Harvey shared that middle school math students recently participated in a performance assessment to demonstrate their geometry skills. The task involved the design of a city. As they mapped out the roads, students needed to create assigned angles. They identified that they could name the different types of angles by where they placed their buildings. Students created posters or models of their city design. B. Work Study Practices On Wednesday, March 30, Kiza Armour, Sue Elliott, and Kathy Mahanes joined Ms. Harvey at a Department of Education Conference that was supported by Jobs for the Future on Work Study Practices. The group was able to review an online course being offered, hear a presentation from author David Conley, and learn about resources available from Transforming Education. VIII. DEAN OF OPERATIONS A. Junior Release Proposal Derek Hamilton outlined a junior release proposal for the Board to consider. The proposal states that if a student has credits, has passed English 10, and is currently in good standing in English 11, then they could be eligible for junior release. This honors students who are meeting all the requirements of senior release, with the exception of having passed English 11. Mr. Mitchell shared that Site Council thought this privilege would be a way to encourage students to push for Pittsfield School Board 2 April 7, 2016

3 higher achievement. On a motion made by Ms. Douglas and seconded by Mr. Odell, the Board voted unanimously to approve this proposal as a trial for the remainder of the current school year. B. Budget Items Mr. Hamilton reminded the Board that in the fall, the proposed FY17 budget was reduced by 60% in proposed expenditures for general supplies and textbooks, with the understanding that some funding would be restored should a sizeable fund balance exist at the end of the current school year. Mr. Hamilton asked the board to consider approving the district to spend $77,255 to these accounts, this number representing the funds that were reduced. Mr. Wolfe made a motion to reallocate from the projected fund balance up to $77,250 to pre-buy supplies that were cut from the proposed supplies. Ms. Douglas amended the motion to pre-buy up to $60,000 for supplies. Ms. Freese seconded the amendment. The motion was unanimously passed. C. End-of-Year Events and Dates Mr. Hamilton shared upcoming end-of-year dates with the board: The Eighth Grade Parent Information Night - June 6th, 6:00-7:00 p.m.; Sixth Grade Celebration and Parent Information Night - June 13, 5:00-6:30 p.m.; Senior Baccalaureate - June 16, 7:00 p.m.; Senior Awards Night - June 17, 7:00 p.m.; High School Graduation Ceremony - June 18, 10:00 a.m.; Middle School Promotional Ceremony - June 20, 6:00 p.m. D. Last Days of School Mr. Hamilton shared that the last day of school for PMHS is currently sent for June 21, 2016, which will be a half day. PES will have a full day of school on June 21, and their last day will be June 22, which will be a half day. PES has an extra day due to an oil leak that caused a one-day cancellation earlier in year. E. Spring Athletic Participation Mr. Hamilton reported that the girls softball team has a total of sixteen participants, compared to thirteen last year. All girls will be playing varsity softball and there will be no middle school team this year. Boys baseball has a total of twenty-five participants. The boys will be fielding middle school, junior varsity, and varsity levels teams. Overall forty-one students are participating in spring athletics, compared to twenty-six last year. Pittsfield School Board 3 April 7, 2016

4 F. Wellness Fair Mr. Hamilton provided information on the Wellness Fair held at PMHS on March 24. Mr. Hamilton thanked the Wellness Committee for their work organizing the day, which was structured in a different way than the past. After a keynote by author Donna Marston, students selected breakout sessions that were hosted by local organizations to promote healthy lifestyles and healthy choices. Mr. Hamilton thanked the following groups for their support: Fresh Picks Cafe, UNH Cooperative Extension, Get Fit New Hampshire, PATCH, NAMI, Family Health Center, New Hampshire Liquor Commission, Pittsfield Fire Department, Concord Hospital, Dartmouth Injury Prevention, Breathe New Hampshire, Journey to Peace Yoga and Wellness and Merrimack County Juvenile Diversion. Additionally, the Merrimack Police Department brought a seat belt simulator to demonstrate a vehicle crash. VIII. DIRECTOR OF STUDENT SERVICES A. Transition Monitoring Visit Ms. Lehmann shared an update from the most recent monitoring visit from the Department of Education. There was an 80% compliance rate and they recommended that the goals for transitions have stronger benchmarks. Ms. Lehmann shared that the one goal that was weak will be revised. When the representatives return in June, they will spot check other files to ensure continued compliance. B. Behavior Review Dr. Richard Van Acker from the University of Illinois at Chicago will be visiting the elementary and middle high schools on April to perform on an onsite review of student discipline procedures. Dr. Van Acker will be observing classes, interviewing staff, and working with the Student Support Services to help use identify areas of improvement for supporting students with challenging behaviors. This project is grant funded. C. Data Review of Personalization Data- Special Education Ms. Lehmann reported that she has met with special educators to review student progress towards meeting individual goals. The Special Education Team is focused on students who are making progress and those who need additional support to meet goals and make growth. The team is also considering optional uses of time to improve reading comprehension and skills. X. DIRECTOR OF COLLEGE & CAREER READINESS A. Program of Studies Melissa Brown reported that Program of Studies has been distributed to teachers and that students will begin the course selection process with advisers when they return from the April break. Ms. Brown will be meeting with each junior Pittsfield School Board 4 April 7, 2016

5 and their adviser individually to create a course schedule for the school year. B. Concord Regional Technical Center (CRTC) Ms. Brown reported that he CCR office received twenty-seven applications for the school year from students for participation in courses at the Concord Regional Technical Center. This is almost double the number of applications than in previous years. Ms. Brown is anticipating seventeen acceptances to the CRTC programs. Mr. Odell asked why there might have been an increase in enrollment. Ms. Brown shared that CRTC director brought teachers with him to share information about the programs. Mr. Freeman shared that he believes that there is an increased enrollment due at least in part to the relationship that students have with Ms. Brown. C. Foss Family Scholarship Ms. Brown reported that the Foss Scholarship application period opened on April 1. The application is available on the webpage. It is has also been promoted internally and on district Facebook page. The deadline for application submissions is May 1, which falls on Sunday; therefore the deadline will be extended to May 2. D. Senior Meetings Ms. Brown shared that she has met with all students who expect to graduate in June. Out of the twenty-seven students who expect to participate in graduation, one graduated early and is enrolled at NHTI. There are five students who are struggling to meet the expectations required for graduation, and Ms. Brown will meet with those students and their families later this spring to monitor progress and provide support as is necessary. XIII. SUPERINTENDENT A. Resignations Mr. Freeman provided letters of resignation from several teachers: Lori Devost, Dawane Lewis, Kristin Lewis, and Paul Sherwood. On a motion by Ms. Douglas and seconded by Ms. Freese, the Board voted unanimously voted to accept the resignations with thanks. B. Professional Nominations Dr. Freeman presented the list of professional nominations for the school year to the Board. On a motion by Mr. Wolfe and seconded by Ms. Douglas, the Board voted unanimously to accept the recommendations for nominations as presented. C. School Calendar Dr. Freeman presented a draft of the school calendar for school year. As in the past, the district will roughly follow the Concord calendar to accommodate our Pittsfield School Board 5 April 7, 2016

6 students who access the Concord Regional Technical Center. On a motion by Ms. Douglas and seconded by Mr. Odell, the Board voted unanimously to adopt the calendar as presented. D. Quarterly Expenditure Report Dr. Freeman shared the current revenue projections and quarterly expenditure reports with the board. The current project balance is in excess of $500,000, which exceeds the $200,000 target recorded in the projected revenue estimates previously provided. E. Public Meeting Dr. Freeman explained that the purpose of the April 21 public meeting is to receive input from the public regarding high school operations. Due to the conflict with parent-teacher conferences, the Board rescheduled the public meeting to May 19. The meeting will start at 6:00 p.m. Dr. Freeman shared a high school cost and options analysis with the Board. Dr. Freeman explained there are three problems with utilizing the state per pupil costs to estimate the actual costs per student. The state s calculations exclude tuition paid to other school districts, transportation costs, and capital and debt service, which causes the reported costs to be greater. Therefore, the reported per pupil costs cannot be used to determine costs of education paid by districts. In addition, the state takes the cost and divides it by the average daily membership in attendance. This means that the cost is not divided among the students enrolled, but instead it is divided among the students who attend on average. The issue here is that the district is obliged to pay for those seats whether students are attending classes or not. Dr. Freeman went on to explain that the state includes grant funds in the revenue calculation and expenditure of grant funds in its calculation of per pupil grants. These grants consist of entitlement federal grants (commonly known as Title I, Title II, etc.) but also include catastrophic aid for expensive special education costs, and building aid for construction and renovation. Dr. Freeman noted that the Pittsfield School District has received a significant multi-year multi-million dollar private foundation grant (Nellie Mae Education) that targets 9-12 grade programs in addition to the entitlement grant programs. Pittsfield taxpayers assume 47% of the school district budget because the state s adequacy grant and other revenue sources support 53% of costs associated with the district s operating budget. Dr. Freeman has made contact with six area high schools and has heard back from three schools to determine the potential impact of tuitioning students to these schools. In his calculations, the tuition and out of district placements are also included in the total cost to the district. He excluded transportation since the cost varies on location and the contract with the provider and expenses for additional services, such as paraprofessional supports and external service providers. Pittsfield School Board 6 April 7, 2016

7 Ms. Douglas shared some research that she has done considering surrounding towns who send their students out to other high schools. She shared that the sending districts report that they have no control of costs or programs once they send their students out, since the tuition rates are set by the receiving school. Dr. Freeman also shared other areas to consider such as class size fluctuation, decision making authority, facilities, middle school students, and opportunities for high school students including leadership and competitive teams. Ms. Douglas remarked that Pittsfield Middle High School is nationally recognized and hosting visits from other educators. Dr. Freeman shared he will continue to update this document as he receives more information. Ms. Freese asked the administration to consider recruiting high school students into the district. Dr. Freeman asked a communications organization provided by the Nellie Mae Education Foundation as part of the grant received by the district to develop a draft marketing plan for review. F. PES Driveway Dr. Freeman noted that he received a phone call from George Bachelor, the Town Road Agent, who is preparing to expend funds from the Safe Routes to School grant. In his preparations, Mr. Bachelor recommended to include the reconstruction of the circle in front of PES, which may result in a cost to the district. The Board indicated that they would be open to hearing additional information. G. Note of Appreciation Dr. Freeman shared a note of appreciation from Melrose Massachusetts Public Schools that to the faculty in appreciation of their recent opportunity to visit to PMHS. XIV. SCHOOL BOARD A. Committee Assignments Mr. Wolfe asked for the board to consider committee assignments. Mr. Mitchell volunteered to serve on the Drake Field Committee. Ms. Douglas volunteered to stay on the negotiating team, and Ms. Freese volunteered to join. Mr. Wolfe and Mr. Mitchell will serve on the Foss Family Committee. The board will continue to consider who will represent the Board on the Budget Committee. B. Biomass Conference Mr. Wolfe shared that he recently went to a Biomass Conference in Burlington, Vermont. He stated that the information was very helpful and affirmed his support of wood as a viable future energy source for the schools. He also shared that he became aware of another school similar to the Pittsfield schools which is using wood energy. Pittsfield School Board 7 April 7, 2016

8 C. School Board Orientation Workshop Mr. Mitchell and Mr. Odell will be participating in a workshop on May 3, 2016, conducted by the New Hampshire School Boards Association on the role of school boards. XV. NEXT MEETING The next School Board meeting is scheduled for April 21, at 5:30 p.m. at the Pittsfield Middle High School. XV. PUBLIC INPUT (Second Session) Mr. Schiferle encouraged Dr. Freeman to request to make a presentation at an upcoming Select Board meeting regarding the impact of decision regarding high school student placement and then to have the discussion to follow at a future school board meeting on May 19. Mr. Gauthier suggested that the Board offer to hold Select Board meetings at the lecture hall at PMHS due to the large attendance at Select Board meetings. Mr. Wolfe shared they would be welcome to request use of the building for their meeting, but he wouldn t want to tell that Board how to run their meetings. Mr. Schiferle noted that he wished the school board meetings had greater public attendance. Mr. Schiferle questioned the authorization of $60,000 from school district budget to fund supplies as voted earlier in the meeting. Mr. Schieferle expressed that the town painfully accepted the school district budget and that any budget balance would go back to the town to offset taxes. Mr. Wolfe told him the board would take that under advisement, but he shared that the reason that the district has a fund balance is because the district is very frugal. He reminded the public that the board historically does a pre-buy to offset the subsequent budget and had planned to do this when the cuts were made in the proposed budget this fall. XVII. ADJOURNMENT On a motion by Ms. Douglas and seconded by Mr. Odell, the Board voted unanimously to adjourn the meeting at 7:22 p.m. Respectfully submitted, Danielle Harvey Derek Hamilton Recording Secretaries Pittsfield School Board 8 April 7, 2016

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