NDHSAA Fall Administrator Meeting. Matt Fetsch

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1 NDHSAA Fall Administrator Meeting Matt Fetsch

2 Meeting Format Matt Review and New Information Brian - Fine Arts, Coops, Awards Justin - New sport specific info BREAK NDIAAA Info Kevin - New sport specific info Brenda - Technology Tom - NDHSAA websites, social media, etc. Matt - Eligibility

3 NDHSAA Board of Directors President - Ben Schafer - Superintendent - Ray - (Class B Northwest) Vice President - Scott Privratsky - Devils Lake - Superintendent (Class A At-Large) Dr. Mark Vollmer - Superintendent - Minot (Class A West) Mitch Carlson - Superintendent - LaMoure (Class B Southeast) Michael Sorlie - AD - North Sargent (NDIAAA)

4 NDHSAA Board of Directors Travis Jordan - Superintendent - Beulah (Class B Southwest) Warren Strand - Principal - Fessenden-Bowdon (NDASSP) Mark Rerick - Director of Athletics - Grand Forks (Class A East) Jeremy Brandt - Superintendent - Central Valley (Class B Northeast) Kirsten Baesler Superintendent of Public Instruction (DPI) Alexis Baxley Executive Director of North Dakota School Boards Association

5 Board Vacancies Class A West Class B Northwest Key Dates October 19, 2018 Nominees announced December 2018 Ballots sent electronically to all member schools January 17, 2019 Approved by NDHSAA Board

6 New Administrator Orientation Thursday, August 9 Grand Stay Hotel Valley City 10:00 am 1:00 pm lunch provided Register online at

7 NDHSAA Revenue

8 Team Payments School payments $125, $311, $408, $350, $250,000 Winter Tournaments Net $450, $704, $665, $657, $563,000

9 Team Payments - Cont d Fall Tournaments - Net Pre-2015 high - $193,000 Fall $296,000 Fall $279,000 Fall $269,000 Spring Tournaments - Net Pre-2016 high - $34,000 Spring $73,000 Spring $86,000 Spring $86,000

10 Broadcast Fees/Rights Regular season controlled by member schools Post-season controlled by NDHSAA Television contract - Tier I Year 1 of a five-year contract with ABC $300,000/year State B Boys Basketball State B Girls Basketball State A Basketball State Football State Hockey

11 Broadcast Fees/Rights Television contract - Tier II Year 1 of a five-year contract with BEK Sports $80,000/year for years 1-3, $90,000 for Year 4, $100,000 for Year 5 State Boys Soccer State Volleyball State Wrestling Two of following on rotational basis State Baseball State Softball State Girls Soccer

12 NFHS Network Includes Televising/Webcasting all post-season events excluding existing television contract with ABC and BEK Sports Rights fees are $5,000 for All declined events are available for re-sale

13 2019 State B GBB Tournament April NDHSAA Combined Tournament Committee and NDHSAA Board of Directors approved

14 By-Law Amendment Part IV, Article III, Section III - Regarding 7th & 8th Grade 50-rule Section III: If the total enrollment of the seventh and eighth grade pupils in a school or cooperative sponsorship school is not over fifty (50) seventy-five (75), the fifth and sixth grade pupils of the school may be permitted to participate on all the junior high teams except tackle football and wrestling. Note: The total enrollment count must take place at the beginning of each season in which this rule is applied.

15 Skills Contests Q. May a student participate in a skills contest (free throw; punt, pass, and kick; drive, chip, and putt, etc.) or a randomly drawn halftime contest during the season? A. Local school policy will determine whether or not participation in non-school skills contests or randomly drawn halftime contests during the season is permitted. Variations of a sport due to numbers or surface are not considered skills contests (3 on 3 basketball, beach volleyball, 7 on 7 football, slow pitch softball, futsal, etc.) and participation in such events shall result in penalty.

16 Section X---Transfer Students Transfer Students - Varsity ineligible for one calendar year unless: Lock, stock, and barrel move of entire family into your school district First-time freshman (or 7 th grader) Transfer from a school in an existing coop Custody placed for court determined reasons Special Education placement, ELL placement, Congressional Page Program, or other approved program Legal adoption Transfer between divorced or court decreed separation parents with joint custody (one time) Previous high school of attendance closed OPEN ENROLLMENT does not waive the transfer rule

17 Section X, Part b Hardship Rule Unavoidable circumstances Broken home Death of parents Abandonment Other exceptional or emergency reasons Choice Application 2 parts applying school school last attended Executive Director makes ruling

18 Hardship Language Change The NDHSAA Board of Directors has determined that any transfer deemed to be motivated by athletics or activities shall not be approved.

19 Eligibility Committee Committee will hear any appeals of Executive Director hardship/extra semester rulings via conference call Committee will make recommendation for full Board of Directors to approve at next regularly scheduled meeting

20 NDHSAA Fall Administrator Meeting Brian Bubach

21 Awards NFHS Spirit of Sport / Heart of the Arts Award - January 15 Class B Parade of Champions Request out in January 1 Ticket Envelope per Team Student Tickets for Rostered Participants Team Scholars 3.20 Team GPA Submitted through NDHSAA Online System only

22 Fine Arts Rules Clinic Completions Region Dates/Deadlines listed on Tournament Info Before Deadline = Region Fees Only 3 Business Days Past Deadline = $250 + Region Fees Past 3 Day Late Window = Denied Entry/Competition Late-Late Registration Window for Music Check results Please instruct coaches/directors to set calendar reminders 1 week prior to registration deadline.

23 Fine Arts Continued Music Copyright-NFHS LEARN COURSE Copyright-Don t add or change without author/publisher permission. Separate rules clinic and judge cert test: self-check Region speech-state speech declaration. Music percussion equipment. Plays/Speech Language Content.

24 Congress/Debate Congress First-Time Orientation at first Congress (9/18) Similar to 3 minute impromptu speeches East, West, & State Events Debate Workshop/Orientation Date TBD Lincoln-Douglas, Public Forum

25 Music Workshop Thursday, September 13 at Mandan Baymont 9:30 Registration 3:30 Adjourn Administrative Protocols Gauging Proficiency Performance Dates & Programming Contests & Festivals Rules Clinic for Registered Attendees Registration $20/person.

26 CSTAND Conference at Mandan Baymont Inn September New Coach/Director Training College Preparation NDHSAA Rules Clinics Registration Link:

27 Coops Deadline - End of Season (FB Sept. 15) Goes directly to Board of Directors for consideration. Late Fee-After End of Season (FB Sept. 15) May have late fee (unless DNS). Goes directly to Board of Directors for consideration. Coops not in force until late fee is paid. Board Consideration Dates June 1 st : Fall Sports. September 1 st : Winter Sports. January 1 st : Spring Sports. May have late fee (unless DNS). Goes to Executive Board for determination if Board of Directors will consider. Approval unlikely if submitted after consideration date.

28 NDHSAA Fall Administrator Meeting Justin Fletschock

29 Take Back Your Gym Administrator duties Help officials - ask them what they need Numerous fan ejections Back in the Gym school policy?? What you permit, you promote. What you allow, you encourage. What you condone, you own.

30 Ejections 79 total ejections in (73 in , 59 in , 82 in 14-15) 10 Coach ejections (15 in ) - 3 subvarsity Model behavior - twice a coach ejection led to a player ejection Extension of the school day What would you do if?

31 New Regulation - Football New Regulation 1. Change the tournament awards regulation to read as follows: Individual participation awards will be provided for all quarterfinal and defeated semifinal teams with champions and runners-up receiving plaques: -9-Man teams will receive 41 -A teams will receive 51 -AA teams will receive 56 -AAA teams will receive 61 Additional awards will be available for schools to purchase

32 New Regulations Other New Regulations Basketball - Class A: 1. Change the boys shot clock to 30 seconds to match the girls. Golf: 1. Remove the regulation requiring all players in each group to sign all score cards in the group. Each golfer will mark one competitor during the round. Gymanstics: 1. Allow transfer students to compete in regular season varsity meets as unattached individuals.

33 Local Officials (Opens Aug 6) REQUIREMENTS FOR LOCAL OFFICIALS: 1. Create NDHSAA Account a. If user has NDHSAA account, complete requirements using same account and address as used in current NDHSAA account. 2. Register Online Within NDHSAA Account a. Officials Registration tab i. My Profile -> Sport -> Choose Local -> Complete registration form 3. Pay Registration Fee a. Online or through mail. MUST be paid within 30 days or registration is cancelled. i. $20 registration fee plus $12 for first sport. ($32) ii. Additional sports: $12 each 4. Complete Local Officiating Rules Clinic, a. Available on Clinic tab when logged in to NDHSAA account. 5. Complete NFHS Learn Concussion Management Course (State Law) a. Create NFHS Learn account at if you do not have one and purchase (course is free, however you still need to purchase) and complete the Concussion Management course, Instructions available on the NDHSAA website at the Concussion Management Information link on the main NDHSAA webpage.

34 Officials Data Total Number of Officials

35 Let s Take a 5 Minute Break

36 NDIAAA Information

37 NDHSAA Fall Administrator Meeting Kevin Morast

38 T Shirt Sales - District and regional tournament t-shirt designs must be approved by the NDHSAA. - 15% of gross proceeds from the sale t-shirts shall be sent to the NDHSAA. - State tournament policy is set at 15% - equality

39 Track and Field 2019 Class A provisional standards Standards to be utilized to fill two heats in races of 400 meters or less and two flights of field events.

40 Track and Field 2019 Transfer Student to compete at varsity level Notify meet management prior Cannot compete in two fastest heats if heats are being utilized Cannot score or qualify for post-season competition Field events cannot qualify for finals. Can compete on non-scoring, non-qualifying relays

41 Volleyball 2018 Warm up Procedure Warm up procedure - Varsity One 8 minute interval - starting with 25:00 Four 4 minute intervals - starting at 17:00 1:00 - teams to benches Inform timers to arrive earlier

42 Swim and Wrestling State Tournament State Tournament ticket orders We will continue with the new online ordering process due to its success last season

43 Wrestling MMA style uniforms were allowed starting in Tight compression short with a tight compression t-shirt.

44 Swim and Dive Transfer Students allowed to compete at varsity level Notify meet management prior Not in fast heat No relays Dive until first round of cuts

45 Cheer Reminder Only eligible high school students are to be utilized as cheerleaders or mascots. No adults

46 Officials It is the responsibility of member schools to ensure all officials are registered and eligible to officiate.

47 Distinguished Student 2018 Nominees Nominations due April 1 st Participation, school and community involvement Junior One applicant per school 6 finalist Scholarships $2,000, $1,000, $500

48 NDHSAA Fall Administrator Meeting Brenda Schell

49 NDHSAA Tennis One New Regulation for 2018/19 - Disputed line-ups If a regular season or play-in match line-up is disputed, the NDHSAA office shall be notified of the protest within 24 hours of the completion of said match. NDHSAA provide the line-up in question to coaches within the region, with the exception of the coach of the disputed line-up. Coaches will vote on the protest and if upheld by a majority, the offending team will forfeit all matches in question. This will be reflected in the seeding for team day. Records of challenge matches may be used to verify line-ups and shall supersede the protest leaving the line-up to stand as originally listed.

50 2017/18 Projects Admin Dashboard Scores Easy entry of scores from any device - Log in - Admin Portal - Missing Scores (handout) Copy Schedules Between Boys & Girls (XC & Track) API between rschool Today and NDHSAA ( ) Option to import rschool Today schedule to NDHSAA Varsity or JV to copy, not A Squad, B Squad, etc. Must still enter results in NDHSAA Rules Clinics available on mobile devices Add Roles to Website and Member School Directory Business Manager & Technology Contact

51 2018/19 Projects Emergency Plan All Main Contact Cell Phone Numbers Ability to send out text in case of emergency Assure NDHSAA.org s go through school mail Junk - Clutter - SPAM - Instruct coaches/admins to allow Missing Score Reminders - via NDHSAA Messaging System - Official school use Check Box This message is for official school use only, solicitations for personal/business gain prohibited. API to NFHS Learn Rules Book App Coaches (with appropriate roles) & Officials

52 Reports Student Import ed to Main School Contacts - July 30th - (9-12 or 7-12) Send all Students in Fall Send New Students as Needed or Add One at a Time Through the Admin Portal (Bell) Membership Dues Sept 1 School received an invoice at the end of June Eligibility Report June 15 Instruction Form - Form Coaches Education April 1 - Form Participation Survey May 15 Online Link Sent in April Concussion Survey - May 15 Online - Link Sent in April

53 Coaches Education Coaches Education April 1 - Form $300 Fine for Non-Submission - $200 Fine for Each Non-Certified Coach (2 nd year ANY school - ANY two years) New Form this year. Information to NDHSAA School Last Name (Coach) First Name (Coach) Certified or Non-Certified Permit Expiration Date ex: 06/30/yyyy Use old form for your school tracking

54 Coaches Education First NDHSAA/NDHSCA issued permits expire 6/30/19 Coaches with 6/30/19 expiration date ARE CERTIFIED through 6/30/19 - fine for the 2018/19 Re-certify before April 1st, 2019 New certification date on the form submitted by April 1st, 2019 New certification date will be 6/30/24 DO NOT re-certify before April 1st, 2019 New certification date on the form submitted by April 1st, New certification date will be 6/30/24 Regardless of certification dates completed, schools submit one form per year to NDHSAA

55 NDHSAA Accounts Member School Directory sent to Main Contacts July 16th - Information on File Make changes before August 9 Address Changes - Must Be Correct! EDIT Current NDHSAA accounts, do not create new accounts. My Profile - Edit Button - Enter New - SAVE Changes and login Change office phone numbers - If users moved schools - directory pulls office number from individual account

56 Log in - Click Admin Portal (Bell)

57 Administrative Tasks Edit to Change School Information Mascot Enrollment Students Enter Foreign Exchange Students for Approval Add Pictures, Cutlines, Rosters, Schedules & Results to your Teams Approve/Remove School Roles Enter Results

58 Entering Results Required Missing Scores Admin Portal - Handout

59 Clinic-Test-Website Deadlines Deadlines on Handout Clinics - Sports & Fine Arts Must have correct roles for credit Non Completion of Rules Clinic - $50 Fine Non-Credit Version Available 2 weeks after clinic closure Tests Not on Arbiter - Using NFHS Exam Platform Must have correct roles 1 week before test opens to create testing accounts Non Completion of Test - $25 Fine Website Posting - Picture, Cutline, Schedule, Roster Missing any one of four - $50 Fine Call for help before deadlines Reminders are a Courtesy ONLY - not an excuse

60 Schedules on NDHSAA Website Please Share Games Enter Home Schedule & Out of State Tournaments/Meets Enter Home Meets & *Out of State Meets *If Out of State Team does not appear on drop down of participants - Contact Brenda Schell or Tom Mix Enter all Teams attending OR Check Statewide Meet box allows others to JOIN All others JOIN tournament/meet Host enters results Check Boxes *Counts for Division/Class - *District (B only) - *Region NDHSAA will enter region & state meets on all schedules District Tournaments: Managers contact me and I will help you set up your tournament within NDHSAA

61 rschooltoday - API rschooltoday API Available to import rschooltoday schedules Soccer, Football, Volleyball, Basketball, Hockey, Baseball & Softball Import by sport then contest Verify Still have to choose the checkboxes *Counts for Division/Class - *District (B only) - *Region Instructions on FAQ/Help Documentation on NDHSAA ed to MSC - July 30 Schedules change on rschooltoday - re-sync!!

62 NDHSAA Public Website Administrators & Coaches Tab NDHSAA Constitution & By-Laws Regulations Clinic Information & Verification Testing Information Users MUST have NDHSAA Role one week before testing begins

63 NDHSAA Help NDHSAA AD Checklist - AD Checklist Help:

64 Clinics Testing Posting Questions Problems Check Website for Help FAQ on Menu Bar Call NDHSAA Office BEFORE the Deadline Phone: (701) Technical Difficulties - Contact Brenda Schell brenda.schell@ndhsaa.org

65 NDHSAA Fall Administrator Meeting Tom Mix

66 NDHSAANOW Schedules Results Articles - Video

67 Goals for NOW Site in Continue to be the most comprehensive source for NDHSAA news, results, schedules, standings and event information. Strive for higher percentage of scores being reported on a nightly basis and for those scores to be entered in NDHSAA Admin Site by schools. Become the destination site for the most up to date and accurate scores and standings each night. Fresh content each week (Notebook, Throwback Thursday, Fun Facts Friday, & More).

68 NDHSAA - Social Media Follow Us on (Also on Facebook and Instagram) Tweet/Post NDHSAA Information on these platforms Cover Region & State Tournaments on these platforms Results, Photos, Scores, Event Information, Event promotion Used to help promote NDHSAA and its events, member schools and participants Used to drive traffic/engaged audiences to NDHSAA NOW website. (That s where all our information is at) Continuing to grow our audience (7,300 Twitter followers)

69 NDHSAA Fall Administrator Meeting Matt Fetsch

70 Academic Eligibility Part II, Article XIV, Section IV Students must be making satisfactory progress towards the school s requirements for graduation. The school where the student is fully enrolled and regularly attends shall determine satisfactory progress. Failure to acquire two and one half credits at the end of a semester will make him/her ineligible for a minimum of two weeks the following semester. Fully enrolled Satisfactory progress Summer School Courses that count Two week ineligibility

71 Regularly Attends Regularly attends is the minimum number of classes required by the local school district. A student that maintains a full online class load is ineligible to compete for any NDHSAA member school. During the current semester a student that takes online courses must also physically attend at least one (1) class at his/her NDHSAA member school of attendance in order to be eligible to participate. A student that transitions from an entirely online class load to physical attendance is subject to NDHSAA transfer rules.

72 Academic Eligibility Cont d Part IV, Article III, Section XI Jr. High students must meet the same academic requirements as set forth for senior high competition. Jr. High students must be passing all courses to be eligible to participate on a high school team

73 Section XII Alcohol, Tobacco, Controlled Substance Rule School Responsibility Immediately investigate any alleged violation Determine if reasonable grounds Notify student If rule violation, suspension begins with notification from administrator Hearing Multiple violations Electronic smoking device smoking device

74 Felony Law Prohibits students from participating in any extracurricular activity that have: pled guilty or been convicted of a Class AA, A, B, or C felony An order prohibiting contact issued against them A disorderly conduct restraining order issued against them Does not include temporary restraining orders

75 Home School Eligibility ND Century Code Eligible in district of residence or private school if administrator approves 2014 Attorney General ruling: Home school students are allowed to open enroll to another school for academic reasons NDHSAA transfer rules apply

76 Semesters of Eligibility Once declared a 7 th grade student Four semesters of competition Once declared a 9 th grade student Eight semesters of competition 30 days enrolled counts as semester Participation in a contest prior to 30 days counts as a semester Must be enrolled by 11 th day of semester

77 ARE STUDENTS ELIGIBLE? If custody is removed by court order for court determined reasons. Yes If court order is for eligibility reasons or is parent generated. No If Special Education or ELL placement. Yes If transferring from one school to another within an existing coop. Yes Legal adoption. Yes For transferring guardianship or making consensual arrangements. No If parents move lock, stock and barrel. Yes If dual residence. No If court decreed separation with custody determination. No If a high school building closes. Yes school of choice.

78 Thank you!

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