BANK OF BARODA HEAD OFFICE, BARODA. NOTICE INVITING TENDER Page :1 TENDER ISSUED ON LAST DATE OF SUBMISSION OF TENDER

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1 BANK OF BARODA HEAD OFFICE, BARODA. NOTICE INVITING TENDER Page :1 NAME OF THE WORK: Courier Services for despatch of Mails / Documents. Important dates :- TENDER ISSUED ON LAST DATE OF SUBMISSION OF TENDER DATE OF OPENING TENDER (At 4.00 p.m. at our office) EARNEST MONEY DEPOSIT Rs. 5,000/- (*) (*) to be remitted only through DD/ Banker cheque in Favour of Bank of Baroda, payable at Baroda. Place of sending Tenders : Chief Manager (OA) Bank of Baroda, Head Office, 6 th floor, Suraj Plaza-1, Sayajigunj, Baroda Contact Person : Mr. V.K. Sarna, Manager (OA) Bank of Baroda, Head Office, 6 th floor, Suraj Plaza-1, Sayajigunj, Baroda

2 NOTICE INVITING TENDER Contd.. Page:2 Tender for courier of Mail / documents to branches / Offices in India. Reputed courier service providers fulfilling the following conditions may apply in two Bid system:- Must be in courier business for a minimum period of -10- years. Must have its well-equipped main office/ sub Office with necessary infrastructure for courier service in Vadodara. Must have a valid Service Tax number / PAN / TAN. Must have Income Tax clearance / having filed Income Tax returns for last -3- years. Must have turnover for the courier services for Rs. 10/- lacs per annum during the last three years. Must be carrying out similar work for other Nationalized Bank for last -3- years. Must be able to give a security deposit of Rs. 20,000/- and willing to enter into an agreement as per the draft to be given by the Bank, in the event awarding of the contract. Should be willing to take out Insurance for / against loss of mail/ document. N.B. The relative documentary proof in respect of above must accompany the Tender. The contract would be for a initial period of -1- year and may be extended for further period of 1 year at the same rate, subject to satisfactory services. The courier service provider fulfilling the above conditions may apply in two bid system i.e. Technical Bid & financial Bid & in two separate envelopes super scribing the words Technical bid for annual Rate contract for courier service & financial Bid for annual Rate contract for courier service. Respectively and send both envelops in one single envelop marked as Tender for courier service. Interested Service providers may download the tender from (as per annexure A/1& A/2 & B from Bank s website and submit at Head Office, Baroda. Service providers should submit the tenders only in the prescribed format, in two bid system as explained above, so as to reach this office by 1.00 p.m. on or before submission of tenders in any other format or after above mentioned date and time will not be entertained & will be summarily rejected. 3

3 Page :3 Bank at its sole discretion may assign the contract for courier service for Gujarat & for all over India outside Gujarat to one or two different service providers depending upon the rate quoted for Gujarat & other places outside Gujarat. Note: 1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the received tenders. However in case of the lowest / successful bidder backing out from the terms and conditions mentioned in their tender or refuses to honour their tender, the earnest money deposit will be forfeited. 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. The envelop for Technical bid shall be super scribed TECHNICAL BID shall contain the following. Earnest money amount through DD/ Banker cheque for Rs. 5,000/- in favour of bank of Baroda, payable at Vadodara. Information as per the proforma (Annex.A/1) MANDATORY TECHNICAL REQUIREMENT. Information as per the proforma (Annex.A/2) GENERAL TECHNICAL INFORMATION. The envelope containing financial Bid shall be superscribed FINANCIAL BID for annual rate contract for delivery of letters, documents and consignments and shall contain the following. Rates for courier service as per the financial bid PROFORMA ONLY ( AS GIVEN IN THE TENDER FORMAT). Both envelops containing EMD, Technical & Commercial Bids should be sent in one envelop superscribing the words Bid for Annual Rate contract for couriers and should be sent to- Chief Manager (OA), Bank of Baroda, Head Office, 6 th floor, Suraj Plaza-1, Sayajigunj, Baroda , before 1.00 pm. on

4 -4- TECHNICAL BID-1 ANNEXURE A-1 MANDATORY TECHNICAL REQUIREMENT (please note that the tender of the Service providers who do not fulfill even one of the following requirement/ conditions will not be considered.) 1. Name of the firm : 2. Address of Regd. Office. : 3. Address of office at Vadodara : 4. Year of Establishment/ registration : 5. Telephone Nos. : 6. Service Tax No. : 7. PAN No. : 8. Income Tax clearance Certificate / : YES/NO Copies of Income Tax returns Filled during last 3 years. 9. Must be carrying out similar work for other Nationalized Banks for last -3- years and preferably on their approved panel YES/NO 10. Details of work orders of a minimum of Rs. 10/- lacs per year, for the last three YES/NO ( Enclosed self attested copy of audited balance sheet) 11. Must be in profit for last 3 years : 12. Willing to give a security deposit of Rs. 20,000/- and enter into an agreement as per the draft to be decided by the Bank : YES/NO 13. A satisfactory banker s report confirming worthiness to the tune of Rs. 5/- lacs.: YES/NO 14. Details of DD No & date. Earnest Money Rs. 5000/- 15. Should be willing to take out insurance for / against loss of mail / document. YES/NO A duly attested zerox copy of all the above documents as evidences is enclosed. Seal Date: (signature of Tenderer) 5

5 -5- TECHNICAL BID II ANNEXURE A-2 GENERAL TECHNICAL INFORMATION Name of the firm : Constitution : Sole proprietorship / Partnership / Ltd. Co. / Others. Year of Establishment : Whether ISO : YES/NO If yes, details : Address of Main Office/Sub Office in Vadodara : Telephone No. : No. of field staff : No. of administrative staff : Name of Major clients : Whether on the approved panel of any Govt. Deptt / PSU/ Nationalised Banks (enclose respective proof) Whether any of the family members working with Bank of Baroda if yes, give details. Seal : Date : (Signature of the Tenderer).6.

6 -6- Annexure B FINANCIAL BID FINANCIAL BID FOR ANNUAL RATE CONTRACT FOR HEAD OFFICE, VADODARA FOR COURIER SERVICE :- Rates Exclusive of Taxes Weight For Gujarat All Over India Outside Gujarat Upto 250gms. 251 gms upto 500gms. 501 gms upto -1- Kg. Above 1 Kg. or part thereof FINANCIAL BID GENERAL CONDITIONS : The rates must be net rates. However. if service tax is payable the same may be specified separately. The Successful Bidder will have to give a Security Deposit of Rs. 20,000/- in the form to be decided by the appropriate authority. This amount will be released only after the termination of services. In the event of any breach of contract / tender conditions, the Security Deposit will be forfeited. The rates quoted will be binding and valid for a period of -12- months from the date of awarding of the rate contract and no increase whatsoever will be considered during the contract period. The contract may be extended for further period of -12- months at the same rate at the discretion of the bank on satisfactory service record

7 The payment will be made by the office, within -10- days upon submission of the bill accompanied with the required acknowledgement slips. The vendor will have to enter in to an formal agreement containing terms and conditions as approved by the Bank. The vendor will have to obtain a suitable insurance cover / plan for making good losses arising out of loss/ damage of consignment during transit. The delivery proof will be given through the duly signed receipt from the recipient on a mutually agreed method and on periodical basis. Any delay in delivery beyond period will be subject to penalty, to be determined mutually, per consignment unless the delay is beyond one s control. Any deficiency in service will be subject to penalty which shall be recovered from the bill of the agency.. I/ We have read and understood the above terms & conditions and accordingly quoting the following rates. Seal : Date : (Signature of the Tenderer) Tender-courier

8 ब क ऑफ़ बड़ द ध न क य लय, बड़ द न वद आम त करन क लए न टस प ठ स 1 क य ड क/ द त व ज क भ जन क लए क रयर स व ए मह वप ण व त र ख न वद ज र करन क त र ख न वद त त करन क अ तम त र ख न वद ख ल ज न क त र ख (4.00 बज हम र क य लय म ) बय न जम र श पय 5,000/- (*) (*) क वल ब क ऑफ़ बड़ द क प म ज र, बड द म द य म ग ट/ ब कस च क क म यम स ह भ ज ज ए. न वद भ जन क थ न स पक य य म य ब धक ( क..) ब क ऑफ़ बड़ द, ध न क य लय, 6 ठ म जल, स रज ल ज 1, सय ज ग ज, बड़ द व. क. सरन ब धक (क य लय श सन) ब क ऑफ़ बड़ द ध न क य लय, छठ म जल, स रज ल ज - 1 सय ज ग ज बड़ द ज र...2

9 न वद आम त करन ह त न टस -2- भ रत म श ख / क य लय क ड क/ द त व ज भ जन ह त न वद न न ल खत शत प र करन व ल त त क रयर स व -आप तकत द बड ण ल म आव दन कर सकत ह. क रयर क यवस य म य नतम -10- वष स क य रत ह न च हए. क रयर स व ह त आव यक आध रभ त स स धन क स थ स वध य त म य क य लय/ उप- क य लय बड़ द म ह न च हए. व ध स व -कर न बर/ प न/ ट एएन न बर अव य ह न च हए. आयकर लयर स/ पछल त न वष क आयकर ववरण दज क ई ह न च हए. पछल त न वष क द र न क रयर स व क टन ऑवर य नतम पय 10/- ल ख तवष ह न च हए. अ य र यक त ब क क लए इस क र क क य करन क य नतम -3- वष क अन भव अव य ह न च हए. पय 20,000/- क तभ त जम र श द न ह त स म ह न च हए और क ट दय ज न पर ब क र दए ज न व ल मस द क अन स र अन ब ध करन क लए इ छ क ह न च हए. ड क/द त व ज क ग म ह न क स ब ध म / क प ट ब म ल न ह त इ छ क ह न च हए. ट पण उपय त क स ब ध म स ब द त व ज म ण क तय न वद क स थ अव य त त क ज ए. र भ म यह क ट -1- वष क लए ह ग और उस उस दर पर और एक वष क लए बढ़ य ज सकत ह, बशत क स व ए स त षजनक ह. उपर शत क प र करन व ल क रयर स व आप तकत द बड ण ल म अथ त, तकन क बड एव म य बड म द अलग लफ फ म, जन पर प ट प स मश: क रयर स व ह त व षक दर क ट तकन क बड एव क रयर स व ह त व षक दर क ट म य बड लख गय ह, त त करत ए आव दन कर सकत ह. इन द न लफ फ क क रयर स व क लए न वद लख आ ह, ऐस एक बड़ लफ फ म रख कर त त कय ज ए. इ छ क स व आप तकत ब क क व बस ईट स न वद फ म ड ऊन ल ड कर सकत ह (अन ल नक - ए/1 एव ए/2 व ब ) और ध न क य लय, बड़ द क त त कर सकत ह. स व आप तकत क क वल नध रत प म ऊपर बत ए गए अन स र द बड ण ल म ह अपन न वद ए त त करन च हए और दन क स पहल य उस दन द पहर 1.00 बज तक इस क य लय क त त कर द न च हए. अ य कस प म य ऊपर दश ए गए समय एव त र ख क ब द न वद क त त पर य न नह दय ज एग और सरसर त र पर अ व क त कर दय ज एग. -3- ज र...3

10 ब क क यह वव क धक र ह ग क वह ग जर त क अ दर क रयर स व क लए तथ ग जर त क ब हर स प ण भ रत म क रयर स व क क ट ग जर त म तथ ग जर त क ब हर अ य थ न क लए क ट क गई दर क आध र पर कस एक य द अलग-अलग स व -आप तकत क द सकत ह. न ट जन बडर क स त षजनक नह प य ज एग उनक बय न जम र श त न वद क ख ल ज न क त र ख स दन क अव ध क अ दर व पस क ज एग. तथ प, य द य नतम नतम/ स त षक रक न वद कत अपन न वद म दश ई गई शत स म कर ज त ह य न वद क व क त स इ क र करत ह, उनक बय न जम र श ज त कर ल ज एग. 2. ब क क यह अ धक र ह ग क वह बन क ई क रण बत ए कस य सभ न वद क र कर द. तकन क बड क लफ फ पर अ कत ह न च हए तकन क बड एव उसम न न ल खत मद ह न च हए ब क ऑफ़ बड़ द क प म ज र, बड़ द म द य पय 5000/- क म ग ट/ ब कस च क क प म बय न जम र श. अ नव य तकन क आव यकत ए य कत ए प अन स र (अन ल नक ए/1). स म य तकन क स चन प (अन ल नक ए/2) क अन स र स चन. प, द त व ज एव पर षण क स प द ग क लए व षक दर क ट ह त व य बड व ल लफ फ पर व व य बड लख ज न च हए एव उसम न न ल खत मद ह न च हए. क वल व य बड प ( न वद प म दए गए अन स र) क अन स र क रयर स व क लए दर. ईएमड, तकन क एव कम शयल बड स हत क द न लफ फ एक लफ फ म, जस पर क रयर ह त व षक दर क ट क लए बड लख आ ह, रख कर म य ब धक (क क..).), ब क ऑफ़ बड़ द, ध न क य लय, 6ठ म जल, स रज ल ज ज 1, सय ज ग ज, बड़ द क दन क क द पहर 1.00 बज स पहल त त त कर दय ज न च हए. ज र...4

11 -4- तकन क बड-I अन ल क: ए-1 अ नव य तकन क आव यकत ए (क पय न ट कर क जस स व -आप तकत र न ल खत म स य द क ई एक आव यकत /शत भ प र नह क ज एग, त भ उनक न वद पर वच र नह कय ज एग.) 1. फम क न म : 2. प ज क त क य लय क पत : 3. वड दर थत क य लय क पत : 4. थ पन /प ज करण क त र ख : 5. ट ल फ न न बर : 6. स व कर स य : 7. प न क ड स य : 8. आयकर लयर स म णप / दज क गई : ह /नह आयकर ववरण क पछल त न वष क तय 9. कस अ य र यक त ब क म कम स कम त न वष इस क र क क य कय ह न च हए और थ मकतय उनक अन म दत प नल म ह न च हए. : ह /नह 10. पछल 3 वष क कम स कम. 10 ल ख त वष क क य आद श क ववरण : ह /नह (ल ख -पर त ब ल सश ट क व अ ध म णत त स ल कर ) 11. पछल 3 वष स ल भ कर रह ह न च हए. : ,000/- क तभ त जम र श द न और : ह /नह ब क र नध रत कए ज न व ल प म अन ब ध करन क इ छ क ह न च हए /- ल ख क व स नयत क प करत ई स त षजनक ब कस रप ट : ह /नह /- क बय न जम र श क म ग./ब.च. क स य एव त र ख : 15. ड क/द त व ज क ग म ह न क स ब ध म / क प ट ब म ल न ह त इ छ क ह न च हए. ह /नह म ण क प म उपर सभ द त व ज क व धवत अ ध म णत ज़ र स तय स ल ह. म हर: त र ख: ( न वद कत क ह त र) ज र...5

12 -5- अन ल क: ए-2 तकन क बड II स म य तकन क स चन फम क न म : गठन : एकल व म व / स झ द र / ल मट ड क पन /अ य थ पन क वष : य आईएसओ ह? य द ह, य र द वड दर म म य क य लय/उप क य लय क पत : ह /नह : ट ल फ न न बर : फ ड ट फ सद य क स य : श स नक ट फ सद य क स य : म ख हक क न म : य कस सरक र वभ ग/प एसय प एसय /र यक त ब क क अन म दत स च म श मल ह? (स ब म ण स ल कर ) य प रव र क क ई सद य ब क ऑफ बड़ द म क य रत ह?, य द ह, त य र द. म हर: त र ख र ख: : ( न वद कत ( क ह त र) ज र...6

13 -6- अन ल क ब व य बड ध न क य लय बड़ द क लए क रयर स व क लए व षक दर क ट क लए व य बड वजन 250 म तक 251 म स 500 म तक 501 म स -1- क.. तक -1- क.. स अ धक य उसक भ ग ग जर त क लए दर कर क छ ड़ कर ह ग जर त क ब हर स प ण भ रत म व य बड - स म य शत दर श दर ह न च हए. तथ प, य द स व कर द य ह त उस अलग स दश ए. सफल बडर क उ चत धक र र दश ए गए अन स र कस प म. 20,000/- क तभ त जम र श द न ह ग. यह र श स व क सम क ब द ह वम क ज एग. क ट / न वद क कस शत क भ ग कए ज न पर यह तभ त जम र श ज त कर ल ज एग. क ट क गई दर ब धनकत ह ग और क ट दए ज न क त र ख स -12- म स तक व ध रह ग और क ट क अव ध क द र न कस भ क रण स इसम व पर वच र नह कय ज एग. स त षजनक स व रक ड पर ब क क वव क धक र स क ट क अव ध और -12- म स क लए उस दर पर बढ़ ई ज सकत ह. ज र...7

14 -7- व छत स चन क प चय स हत बल त त कए ज न पर -10- दन म क य लय र भ गत न कय ज एग. व डर क ब क र अन म दत नयम व शत व ल औपच रक अन ब ध न प दत करन ह ग. व डर क म ग म पर षण क न कस न/ग म ह न स ह न व ल ह न क भरप ई क लए उ चत ब म कवर/ ल न करन ह ग. पर पर सहमत प त क आध र पर एव नय मत अ तर ल पर कत र व धवत ह त रत प वत क म यम स स प द ग क म ण दय ज एग. त पर षण पर पर नध रत क गई अव ध स अ धक वल ब द ड क प ह ग, जब तक क वल ब कस नय ण ब हर क क रण स न ह. स व म कस क र क च क द ड क प ह ग, ज एज स क बल स वस ल कय ज एग. म न /हमन उपर शत क पढ़ ह और समझ ह तथ तदन स र न ल खत दर त त करत ह. म हर: त र ख: ( न वद कत क ह त र)

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