BOARD OF DIRECTORS MONTHLY MEETING AGENDA JANUARY 22, 2019 PRESENTER TOPIC TIME: 6:00 PM. Public Comment. D. Dixon

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1 TIME: 6:00 PM BOARD OF DIRECTORS MONTHLY MEETING AGENDA JANUARY 22, 2019 Neuse Charter School Mission: LOCATION: High School Atrium Neuse Charter School provides innovative approaches to learning by focusing on high academic standards, critical and creative thinking skills, character development, and multicultural experiences for grades K-12. All stakeholders work cooperatively to ensure the NCS community empowers every individual to achieve his or her maximum potential. Neuse Charter School Vision: We, the Neuse Charter School community, believe that through a positive, safe, and creative learning environment, students will emerge as respectful, responsible citizens of a global community. Ethics Statement for North Carolina State Government: Conflict of Interest Reminder, per NCGS 138A-15(e): Board members are reminded that it is our duty to avoid conflicts of interest and the appearance of conflicts of interest as we handle the work of this Board. Does any member of the Board know of any conflict of interest or any appearance of conflict with respect to any matters coming before us at this meeting? If so, please state them for the record. If during the course of the meeting you become aware of an actual or apparent conflict of interest, please bring the matter to the attention of the chair. It will then be your duty to abstain from participating in discussion on the matter and from voting on the matter. TOPIC PRESENTER Call to Order Ethics Statement Agenda Dawn Dixon, Chair Public Comment Approval of Minutes Board Meeting: October 2018 Athletic Booster Club Report Student Government Association Report Director s Report Teacher Bonus Recommendation Richard Lynch, ABC President Tara LePage S. Pullium Executive Committee Report Standing Committee Reports Committee Chairs 1 of 2

2 Finance Approval of Nov. & Dec. Budget Report Resource Academic Affairs Board Development Board Retreat Board Recruitment Old Business New Business Closed Session for Personnel and Administrative Discussion (As Needed) {NCGS (a)(6)} Adjournment 2 of 2

3 NCS Board of Directors Meeting Minutes November 27, 2018 Neuse Charter School Board of Directors Meeting Minutes-November 27, 2018 Board Members Present: Dawn Dixon, Chair Rodney Dunn, Treasurer Nichole Booker, Secretary Chris Johnson Robbie Taylor Michelle Denning Board Members Absent: Dave Neville, Ex-Officio Jimmy Lloyd Paul Worley, Vice Chair Call to Order [6:02 pm] Dixon called the meeting to order at 6:00 pm and Chris Johnson read the Ethics Statement. All board members were given the opportunity to respond to the Conflict of Interest Statement. Public Comment [6:04 pm] None SGA Report [6:04] Tara LePage. SGA did a book drive for Dillard Academy. Looking to complete a school project in December for the betterment of the school. Agenda Review [6:25 pm] Dixon presented the agenda. Motioned by Johnson, seconded by Denning. Motion passed unanimously. Board Meeting Minutes [6:02] Board meeting minutes of September 25, 2018 were presented. Motioned by Dunn, seconded by Taylor to approve board meeting minutes. Motion passed unanimously. Booster Club Report [6:02] Richard Lynch, ABC President presented budget and announced that school administration has agreed to help with the administration of the Club. Director s Report [6:05] See Director s Report attached and incorporated into these minutes. 1

4 NCS Board of Directors Meeting Minutes November 27, 2018 Ms. Sandora, Primary Academy Leader added that she and her team are working on aligning instruction and starting conversations to make competency based assessment. Will be having half day work session to break down curriculum into skills. Bench mark testing with Fidelty. They are Analyzing data as teams and are using it to drive instruction and to target specific groups of students who need assessment. Will start with K-2 for competency based assessment. Parent education will be a piece of this in the future as well. Chair Dixon proposed that we should begin introducing competency based assessment along the way prior to. Chair Dixon also noted to make sure we watch our semantics when communicating these ideas. Mr. Johnson encourage us to use social Media to roll this out. Dr. Swartzlander, Intermediate Academy Leader explained that she and her team have completed 3 grants: NC Humanities Grants to invite Rhodes Scholars for a Slam Poetry; Dell Foundation Grant for Labs; and Teacher Professional Development grant to offset Paeda costs. Discussing with teachers Differentiation in the class rooms. Discussed in Round Tables elective offerings. Mr. Smith, Senior Academy Leader announced that he and his team are targeting student needs and teaching strategies (MTES). They are also using bench marks and what classroom performance to identify students who need extra help. He indicated that their strategy is less about aggregate data and more about individual students. Attendance is affecting performance. Significant deficits in math have also been identified. Also created a student survey, grades 8-11, to see what classes families want to take, in response to BOD questions regarding attrition in high school. Ms. Pullium presented a teacher bonus structure for a vote: if school has a 3% growth in all over school report card and meets growth teachers would receive a bonus, amount to be determined based on funds available , school earned a 72. Looking for a score of 74 in to be paid out in September to teachers who are still with us. Target to be reset every year. 3% was based on past performance and Pullium believes it to be attainable. Dunn suggested we look at school performance a little more wholistic. Booker added that she would like to see more definitive amount. Dunn pointed out that our ability to bonus teachers is directly correlated to our current facility debt. Johnson motioned to accept 3% percent growth and meet growth. Booker seconded. Johnson and Booker voted in favor. Denning, Dunn and Dixon voted against. Motion did not carry. Below are our scores for the past several years:

5 NCS Board of Directors Meeting Minutes November 27, Pullium pointed out that 3% would be a starting point. Pullium pointed out that EOCs/EOGs will be renorming and scores typically go down after such. Denning made a motion that the bonus structure be based on a score of 75 and growth is met or exceeded. Johnson seconded. Johnson recommended that we set aside an amount in future years. Denning and Johnson voted to approve. Booker, Dunn and Dixon voted no. Motion did not carry. Johnson made a motion that bonus structure be based on a score of 75 with stretch of 77. Dunn seconded. Motioned passed unanimously. Executive Committee [7:26] No report Finance committee [7:26] Dunn Presented October budget report. Motioned by Dunn, seconded by Johnson. Approved unanimously. Resource Committee [7:27] ed capital campaign pledge cards. Silver Cougars and reaching out to extended family members for support. Talk to former graduates to begin alumni giving. Board Development [7:42] Denning reported that she needed signature from Chair and Executive Director to present amended bylaws to Office of Charger Schools. Currently have 8, have a max of 11. February make a call for nominations and May vote on nominations. Academic Affairs [7:30] Was rescheduled due to illness. Staff will present at the next round table the course description for Freshman Seminar to review course development and curriculum pathways. Old Business [7:43] None New Business [7:43] None 3

6 NCS Board of Directors Meeting Minutes November 27, 2018 Closed Session [7:44] Motion by Dunn, seconded by Denning to move into closed session for personnel and administrative discussion per NCGS (a) (6) [7:45] Motion by Johnson, seconded by Booker to reconvene in regular session. Passed unanimously [8:46] Motion by, seconded by to approve Director Senior Academy English Language Arts starting in Dunn January Jaqueline Jeffers. Passed unanimously. [8:47 pm] Adjournment Motion by Johnson, seconded by Dixon, to adjourn. Passed unanimously at [8:37pm]. Respectfully submitted, Nichole Booker, Secretary 4

7 Good News at Neuse video presentation Enrollment Update Current Enrollment = 928 (ADM = 942) Waitlist = 173 Executive Director s Report November 27, 2018 Staffing Update Total number of approved positions = 91 Total number of current vacancies = 4 Title I Teacher/Success Coach (interviews continuing) Senior Academy English (recommendation for closed session) Primary Academy Physical Education (early stages of interviewing) Primary Academy Teacher Assistant-Kindergarten (early stages of interviewing) Calendar Update State required number of hours = 1025 hours Current calendar = 1077 hours 4 days (26 hours) have been lost due to school cancellations on September 13, 14 and 17, and on November days (26 hours) remain in excess Calendar Update Administration is working with the School Improvement Team to finalize the proposed calendar for the school year. Features to look for in the calendar: More than the minimum of 1025 hours ensure sufficient time for student learning and accommodate adverse weather needs, etc. Targeted Professional Development and Teacher Workdays for staff Completion of first semester in December (prior to winter break) Celebrations Schedule (remaining dates) January 22, 5:30 in the commons April 23, 5:30 in the commons

8 PLUS Update Original charge to PLUS leadership team was to develop a comprehensive assessment plan related to the PLUS competencies The team reviewed available performance data and determined that writing would be the first focus area and re-directed their efforts to improving writing processes and evaluation methods at Neuse Focus for is to develop a school-wide writing process and develop a common framework for evaluating writing (rubric) [aligned to Communicate effectively to a variety of audiences through written and spoken language competency] PLUS team developed a common writing process and presented to the School Improvement Team for approval o Training for all instructional staff is scheduled for January PLUS team developed a common framework for evaluating two forms of writing and presented to the School Improvement Team for approval o Training for all instructional staff is scheduled for January PLUS team will develop common frameworks for evaluating the two remaining forms of writing in early spring semester Forward focus for PLUS team will be revisiting all school performance data sets and continuing progress toward a comprehensive assessment plan that addresses all four competencies: Ensure all students of Neuse Charter School are able to Communicate effectively to a variety of audiences through written and spoken language. Apply independent critical thinking and problem solving skills to address complex issues. Use advanced computational skills to analyze data. Evaluate legitimacy of information and respect diversity to enable effective collaboration.

9 NEUSE CHARTER SCHOOL BUDGET REPORT (CONDENSED) 12/1/2018 ~ 12/31/2018 All Accounts CURRENT BUDGET MTD ACTIVITY YTD ACTIVITY BUDGET BALANCE PERCENT REMAINING REVENUES State Revenue Rev - Charter Schools $5,810, $782, $3,331, $2,478, % Rev - Summer Reading Camp $7, $0.00 $7, $ % Rev - Special State Reserve $25, $0.00 $0.00 $25, % Total State Revenue $5,842, $782, $3,339, $2,503, % NOTES Local Revenue Rev - Harnett County Schools $2, $ $ $1, % Rev - Johnston County Schools $1,484, $0.00 $499, $985, % Rev - Nash-Rocky Mount Schools $4, $0.00 $1, $2, % Rev - Wake County Schools $31, $0.00 $15, $15, % Rev - Wayne County Schools $2, $ $1, $1, % Rev - Wilson County Schools $5, $ $2, $3, % Rev - Interest Income $ $0.00 $ ($105.81) % Rev - Interest Income 0809 $2.00 $0.00 $2.65 ($0.65) % Rev - Interest Income 2195 $1.00 $0.00 $0.00 $ % Rev - Interest Income 9805 $1.00 $0.00 $0.00 $ % Rev - Interest Income 5104 $25.00 $0.00 $15.99 $ % Rev - Interest Income 1855 $0.00 $0.00 $48.90 ($48.90) 0.00% Rev - Sales Tax $25, $0.00 $0.00 $25, % Rev - Contributions $3, $1, $7, ($4,043.80) % Rev - Contributions - PayPal $1, $0.00 $2, ($1,026.98) % Rev - Fundraising $75, $4, $10, $64, % Rev - Field Trip $70, $6, $57, $12, % Rev - Student Supply Fee $14, $30.00 $2, $11, % Rev - Hospitality Fund $3, $0.00 $1, $1, % Rev - Various $1, $0.00 $ $ % Rev - Athletics $58, $1, $10, $48, % Rev - Clubs $22, $2, $30, ($8,493.90) % Rev - Uniforms $3, $0.00 $60.00 $2, % Rev - Sale of School Assets $0.00 $0.00 $12, ($12,000.00) 0.00% Rev - Centurylink Grant $0.00 $0.00 $ ($500.01) 0.00% Total Local Revenue $1,807, $17, $657, $1,150, % Federal Revenue Rev - IDEA Preschool $1, $0.00 $0.00 $1, % Rev - Title I $69, $77.04 $ $68, % Rev - IDEA VI-B $124, $0.00 $47, $77, % Page 1 of 2

10 CURRENT BUDGET MTD ACTIVITY YTD ACTIVITY BUDGET BALANCE PERCENT REMAINING Rev - Title II $23, $0.00 $95.00 $23, % Rev - Educational Technology $15, $0.00 $0.00 $15, % Total Federal Revenue $233, $77.04 $47, $186, % NOTES Business-Type Revenue Rev - Before & After School $55, $ $26, $28, % Total Business-Type Revenue $55, $ $26, $28, % TOTAL REVENUES $7,939, $801, $4,070, $3,868, % EXPENSES Salaries & Wages $3,852, $341, $1,901, $1,950, % Benefits $1,580, $124, $715, $865, % Books & Supplies $155, $25, $94, $61, % Contracted Student Services $235, $13, $133, $102, % Staff Development $24, $2, $17, $7, % Administrative Services $148, $16, $65, $82, % Insurances $51, $2, $27, $24, % Rents & Debt Service $843, $60, $391, $451, % Facilities $266, $22, $122, $144, % Utilities $196, $12, $63, $133, % Transportation & Travel $4, $ $ $4, % Technology $25, $ $20, $4, % Non-Cap Equipment & Leases $46, $6, $25, $21, % Cap Equipment & Purchases $69, $0.00 $60, $9, % Nutrition & Food $3, $ $1, $2, % IDEA Preschool $1, $0.00 $0.00 $1, % Title I Basic $69, $77.04 $ $68, % IDEA VI-B $124, $0.00 $47, $77, % Title II Improving Teacher Quality $23, $0.00 $95.00 $23, % Educational Technology $15, $0.00 $0.00 $15, % TOTAL EXPENSES $7,738, $631, $3,685, $4,052, % NET SURPLUS/(DEFICIT) $201, $170, $384, Page 2 of 2

11 Neuse Charter School Calendar Draft 2 LEGEND!Purple = First/Last Day of School Yellow= Workday * = Required Workday Red = Holiday/Annual Leave Q= End of Quarter August 2019 September 2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa H * 6* 7* 8* ! * October 2019 November 2019 December 2019 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa * Q * H Q 20* AL H H H AL ND ND ND H H AL AL January 2020 February 2020 March 2020 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa H AL ND Q 7 5 6* * H * April 2020 May 2020 June 2020 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa H AL AL AL AL AL Q! * * / 31 H Quarter 1 = 42 Days Quarter 2 = 41 Days Quarter 3 = 41 Days Quarter 4 = 41 Days Potential Inclement Weather Days - Feb 14th, Mar 9th Rising 9th Grade Meeting - January 21 and 23rd Lottery - March 19th Neuse 101 Night - March 26th