October 2018 HS MEMBERSHIP MEETING

Transcription

1 October 2018 HS MEMBERSHIP MEETING

2 WSLA MEMBERSHIP MEETING AGENDA OCTOBER 27, 2018 Welcome and Introductions Philosophy of WSLA Governance of WSLA Organization and Members Strategic Initiatives Budget and Team Fees 2017 Umpire Crisis 2018 Shout Outs Requirements for 2019 Season Dates Deadlines, Events and Other Board Retreat & Impact Sportsmanship Committee WSLA/WWLOA Committee Social Media Policy Criteria for Splitting HS teams Scheduling Communication of WSLA WEBsite/Marketing Social Media Events of WSLA Clinics National Convention Rating Jamboree Regional Team Championship Week End of Season Jamboree

3 Philosophy of WSLA Mission Statement To coordinate and facilitate all activities related to schoolgirls lacrosse in Washington; to promote and facilitate a safe environment for girls to play lacrosse at the high school and youth level; to promote the growth of the sport; and to honor the game by instilling the values of scholastic achievement, sportsmanship, teamwork and individual development.

4 Organizational Philosophy Board Managed Organization Many hands and perspectives result in best for players and programs Board sets policy Committees do the work and propose policies

5 WSLA Organizational Chart Executive Committee* -Sets Board Agenda Reviews Executive Advises Executive Rules New Program Petitions Player Waivers Other Waivers Operations* WSLA Rules of Field Play Schedule WWLUA Relationship Playoff Seeding Trusteeship* Board Development and Training Determine Officer Slate Finance Committee* Establishes League Budget Oversees Accounting Strategic Planning* 3-5 Year Planning Annual Goals Executive Director HIRED BY BOARD & Oversees -Accounting -Communications -Staff (PR, Schedule, etc) Board Events Championship Game Jamborees Rating Youth EOS Regional Team In Season Clinics Convention Task Forces and Subcommittees added as needed

6 WSLA Members BOARD President: Sekou Spencer Vice President HS: Sara Towner Vice President Y: Olivia Jarvis Secretary: Lyndsey Gillis Treasurer: Cathie Frizalone Past President: Kate Roper Members at large: Suzanne Replinger Penny Moss Tami Tommila Bo Weingaertener Chip Kelly Jamie Weaver Rebecca Prince STAFF Executive Director: Erin Massena Bookkeeper: Catherine Millan Travel Coordinator: Kate Emerson Scheduler: Allison Estes

7 2019 Fee Schedule 2019 Increase V $ 1,475 $ 25 2% JV $ 1,375 $ 25 2% U15 $ 900 $ 25 3% U13 $ 700 $ - 0% U11 $ 400 $ - 0% U9 $ 100 $ - 0%

8 WSLA 2019 Budget - Fall Meeting WSLA 2019 Budget 2017 Actual 2018 Budget 2018 Actual 2019 Budget INCOME HS Registration 87,455 94,150 86,179 95,025 Youth Registration 66,978 66,725 71,225 70,800 Jamborees 2,850 9,450 3,075 10,350 Clinics Regional Team 20,220 18,800 21,030 18,500 HS Championship Series 2,635 4,296 3,460 3,564 Fines 1,000 1,000 4,100 1,000 Contributions 3,822 1,000-1,000 Play offs 1,536 Mini Convention 2, ,400 Chapter Grants: WNT, Coach ,000 TOTAL INCOME 188, , , ,139 EXPENSES Officials Ref Pay 103, , , ,444 Playoffs 1,800 1,800 Travel 10,329 13,500 11,685 12,000 Ref Recruitment - 5,000 Observation Total Officials 114, , , ,944 Administration Bookkeeper 2,136 3,500 2,153 4,320 Scheduler 6,750 8,250 6,750 7,250 Executive Director 18,000 18,000 18,000 19,500 Intern (Communications/A Marketing Staff 6,000 6,000 6,000 6,000 Public Relations 1,330 1,400 1,300 Accounting

9 Insurance 1,358 1,400 2,152 1,700 Meeting Expenses 1,026 1, ,000 Postage & Printing Website , Strategic Planning - - Board Training/Development Other (credit card fees, etc 1,362 1,500 1, Total Administration 39,202 42,900 38,340 43,270 Regional Team Tryout Costs Travel Costs 24,017 21,078 19,628 21,078 Coaching Stipend Tournament Cost 1,350 1,350 1,350 1,350 Other (Uniforms, fields) 1,416 1,100 1,653 1,100 Scholarships 1,000 1,000 Total Regional Team 27,583 25,628 23,800 25,628 Other Expenses Jamborees 3,757 3,870 6,117 5,500 Clinics Awards-Recognition Honor the Game 2,472 2,797 2,730 2,812 Travel Stipend 1,250 1,250 1,420 1,700 Coach Training 624 1,000 1,229 1,200 Mini Convention 4, ,400 HS Championship 3,102 3,195 3,235 3,332 Total Other Expenses 15,732 12,961 16,591 16,694 TOTAL EXPENSES 196, , , ,535 Change in Net Assets (7,992) (3,800) (2,239) (3,396) Beginning Cash Balance 29,529 21,537 21,537 19,298 Ending Cash Balance 21,537 17,737 19,298 15, Actual 2018 Budget 2018 Actual 2019 Budget

10 2018 TOP UMPIRE PRODUCERS Curtis 5; 4 junior, 1 adult Eastside Catholic 3; 2 junior, 1 adult Edmonds 2; both junior Bellevue 2; 1 junior, 1 adult Ballard 2; 1 junior 1 adult University Place 2; both junior Seattle Prep 2; both junior

11 Official Recruitment Potential Severe Adult Umpire Shortage please begin recruiting Consider Volunteering $200 fine for not meeting Umpire requirements US Lacrosse grant volunteers

12 OFFICIAL RECRUITMENT REQUIREMENTS Requirement is proportional to the number of teams fielded 1-3 Teams 1 Requirements 4-6 Teams 2 Requirements 7-9 Teams 3 Requirements 10 Teams 4 Requirements Each U11 team counts as ½ a team for these purposes IND YOUTH ADULT COACH 2 ND YR ADULT Rated + 10 Rated + 5 Rated + Jamb Rated + 8

13 HS Season Dates 2019 Date Event Location 10/30/2018 Varsity & JV Registration & Schedule Forms Available 11/15/2018 Varsity Registration, Deposits & Schedule Form DEADLINE 12/10/2018 Varsity Schedule Published 1/26/2019 HS Winter League Meeting Seattle Pacific University 1/26/2019 HS Rules Interp and Scoring & Timing clinic Seattle Pacific University 2/25/2019 First Day of 2019 Season 2/26/2019 JV Registration, League Fees in full and Schedule forms DEADLINE NO EXCEPTION Varsity League Fees due in full 3/8/2019 JV Schedule Published 3/9-10/2019 HS Officials Rating Jamboree for Varsity teams 3/11/2019 Varsity Games begin 5/3/2019 Last Day for In- Season Varsity Games Marymoor, Lakeside, TBD

14 2018 Board Retreat 2018 Survey Results US Lacrosse Nomenclature 14U, 12U, etc Sportsmanship committee Establishing protocol for Misconduct Yellow Cards Sub-committee of Operations Committee WSLA/WWLOA committee - $5000 US Lacrosse Grant for Recruitment and Retention Better communication Criteria for Splitting HS Teams Social Media, Code of Conduct Policy

15 Misconduct Yellow Card Protocol Incident Review Process: WSLA Sportsmanship Committee will record and review all reported incidents, yellow cards and red cards for misconduct (unsportsmanlike conduct). Sanction Protocol: 1 st Yellow: Official warning to player, coach and club 2 nd Yellow; 1 st Red: Mandatory 1 game suspension; Call with WSLA Sportsmanship committee, player, coach and club 3 rd Yellow; 2 nd Red: Mandatory 2 game suspension; Face to face WSLA Sportsmanship Committee hearing to determine severity of penalty which could include further game suspension, possible minimum 4 game suspension, possible suspension from remainder of the season (possible to carry over to next season); possible Club fine and sanctions.

16 Criteria for Splitting HS teams High school conglomerate programs comprised of players from more than one high school or school district, also known as a combined team, club team or district program will be required to submit rosters with the following information to WSLA Executive Director at admin@wslax.org at the end of each season, after May 1st and before June 1st: Rosters for 5th-8th graders will identify: first and last name of player, school, projected HS, HS graduation year Rosters for 9th-12th graders will identify: first and last name of player, JV or Varsity, HS school attended, HS graduation year Criteria used to determine if a program is ready to split includes size of program, sustainability and program infrastructure. This information will help WSLA identify teams needing to split into multiple programs for future seasons. Programs identified as such will be given notification in June of that year of a 2-year time frame to reorganize accordingly. WSLA encourages all programs anticipating a split prior to notification by the league to communicate this information to admin@wslax.org.

17 WSLA Code of Conduct & Social Media Policy WSLA follows the US Lacrosse Code of Conduct, the essential elements of which are Honesty and Integrity. The full policy can be found here, WSLA adds the following exceptions: Any player, parent, family member, official or coach that posts on social media including, but not limited to, comments, written posts, photos or videos that are demeaning, derogatory or with the intention to hurt, humiliate or intimidate, another player, the program they are affiliated with, coach, official, parent, family member, or WSLA and its administrators, may be subject to being banned from participating or attending further league activities. This policy is not meant to supercede any school district or club policy Furthermore, any player or coach that posts on social media any comments, photos or videos that are demeaning, derogatory or with the intention to hurt, humiliate or intimidate another player, the program they are affiliated with, coach, official, parent, family member, or WSLA and its administrators, may be banned and/or removed from any honorary All Conference/ All State or other USL awards.

18 Varsity Scheduling Play Everyone in your Conference Out of Conference game will consider Competitive Games Long Standing rivals Availability and Travel

19 HS Scheduling continued JV Deadline 2/26/2018 to register teams JV Identify Years of Experience & Competitiveness JV 10 games Registration League Fees Due in Full for Varsity and JV by Feb 26 If you know you will have a JV team RESERVE FIELDS NOW

20 2018 High School Playoffs QUALIFIERS Winner of Each Conference = Automatically in and hosts first game of playoffs, unless playing a higher seed. Lax Power is NO LONGER. Working on a new ranking system please stay tuned for more info SEEDING To Be Determined

21 Coach Development Program clinics Level 1 Certification is required of all 7/8 HEAD coaches for 2019 Level 1 Certification requirements: Current US Lacrosse membership (Adult - $55/year) Current Green Light NCSI background check (free) Level 1 online course (online free) Level 1 instructional clinic (3 hr -- $10 with coupon code) PCA Double Goal coach 1 (online free)

22 Coach Development Program clinics Upcoming Dates Level 1 clinics: January 20 Arlington Boys & Girls club (gym) January 26 Seattle (after WSLA league mtg) February 9 Overlake School (Redmond) February 9 Tri-cities area (exact location TBD) February 16 Auburn Riverside HS March 2 Gonzaga Prep (Spokane) WSLA coaches will be able to use a coupon code when registering for Level 1 clinics that will bring the clinic cost down to $10 (normally $50)

23 Umpire Rating Jamborees High School March 9 & 10, 2019 Marymoor, Lakeside, and one other location TBD Youth March 16 & 17, 2019 Marymoor, Perrigo Park, Curtis HS and other locations TBD

24 US Lacrosse Conventions Regional convention Nov 30-Dec 2, 2018, Las Vegas NV National Convention -January 11-13, 2019, Philadelphia PA Congratulations to the convention grant recipients ADD NAMES

25 Team Washington U19 Regional Team (Women s National Tournament) Try Outs March 24, 2019 at Marymoor Park Process as dictated by USL Practices May 19 and May 21 Event is Memorial Day weekend 2019 Location TBA

26 High School Championship Week We need Volunteers for the Championship Committee Championship Game is Friday May 17, 2019 Starfire Sports Complex Semi Final event Tuesday May 14, 2019 Starfire Sports Complex Championship Games will be streamed

27 Communications WEB SITE SOCIAL MEDIA Instagram -- wa_glax Facebook --- Washington Girls Lacrosse Twitter Stories Successes, Players, Class of 2017 Out of Season, Clinics WE WANT THEM ALL

28 US Lacrosse Lyn Porterfield Member Validation via Program Leader Portal WOULD LIKE TO REMIND YOU: These arekids This is a GAME Coaches are VOLUNTEERS Officials arehuman NO CollegeScholarships will be handed out today

29 Expectations of YOU You will be respectful You have the best interests of the players You try your best You will abide by the spirit as well as the letter of the rules You are teaching skills way beyond lacrosse