WHAT YOU MAY NEED TO WORK ON THIS MONTH

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1 WHAT YOU MAY NEED TO WORK ON THIS MONTH: (Please contact your Area Advisor if you need help with any of the items listed below) (R) = Required (R) Treasurer s Reports: See the FINANCE section of the Red Book. This report needs to be presented at every executive board and association meeting. You will turn in a copy to council every month. Membership dues Membership dues are to be turned in MONTHLY as received. More information on Membership Dues and Campaigns can be found in the PTA BASICS section of the Red Book. LBCPTA Founders Day Flyer to come from LBCPTA. We will celebrate Founder s Day at our FEBRUARY meeting. Invite your officers, committee chairs, volunteers, principal & staff to this event. This is a legitimate PTA expense. Recognition Awards Many units present Honorary Service Awards (HSAs) and Praise, Appreciation and Thanks (PAT) awards to volunteers at their schools or to people or business in their community that are helpful and supportive. This can be done if your unit has a Founders Day Celebration in February or for your last PTA meeting of the year in May or June. Form a committee no later than your January association meeting to help arrange these awards to be given out. An HSA info sheet can be found in the FEBRUARY section along with a nomination form, award form and the PAT form. Online ordering is available for HSA s only at CAPTA.org. PATs are only available through Long Beach Council PTA. Contact your Area Advisor for more information. Elections Notice must be sent out 30 days prior to elections. Elections should be held in March or early April. See Article V of your unit s Bylaws. A script to help you with the election can be found in the MARCH section Bethune Donations If your unit participated in a collection of items to donate to Bethune, you may turn those in at any UPs meeting. This counts towards the Programs portion of the Honor Unit Awards. Please look in the NOVEMBER section in the Red Book for more information. Due in February: Thirty-Third District Freewill Offering (optional) Due at the FEBRUARY LBCPTA Founders Day meeting celebration. See info page in the FEBRUARY section. Reservations Thirty-Third District Diversity and Inclusion Conference. Invitation to come from Thirty-Third District. CAPTA High School Senior Scholarships Due FEBRUARY 1 st See CAPTA.org Due in March: Budget Update Due at the MARCH meeting. Year to date actuals. Convention Who s going to Convention? Please check the CAPTA website for information on when registration begins. Make sure your unit has convention as a line item in your budget. You should have put aside enough money for at least two people from your unit to attend. Laura Costley Scholarship money may be available to help your unit go. Please see the page in the DECEMBER section for more info. Communications Due at the MARCH UPs meeting, submissions for the Outstanding Newsletter / Website / E-Bulletin. More information and submission forms can be found in the COMMUNICATIONS section of the Red Book. (R) Mid-Year Audit (Jul. 1 st to Dec. 31 st ) Please see the FINANCE section for more information about Audits. (R) Unit Annual Historian s Report Be sure to keep a record of the volunteer hours of your unit. A Volunteer Tally Sheet is located in the SEPTEMBER section for your use. Teacher of the Year Due at the APRIL meeting. See APRIL section for more info. LBCPTA High School Scholarship Application - for more info, please see the MARCH section in the Red Book. 169

2 44 th Annual Sacramento Safari Advocacy and Legislation in PTA Training and Learning Conference Dates: (To be announced later) Reservations due to Council: Tuesday, Jan. 8, 2019 Want to be an advocate for your community? Interested in Politics? Public Policy? Education Policy? History? All Adults and High School Juniors and Seniors are invited to attend. Registration Includes: Registration and Information Packet, 2 nights at a hotel, 2 breakfasts, 2 lunches and 2 dinners, taxes, tips, and hotel portage. Round-trip air transportation for students, chaperones and adult delegates (Adult delegates may choose to not travel with the group). Bus transportation between the airport and hotel for students, chaperones and delegates (Delegates traveling separately must make arrangements to and from the hotel). Approximate Price: (prices subject to change) Students, chaperones & delegates -$500 - $700 (includes airfare) Program Includes: Two mandatory student & chaperone orientations and one mandatory adult delegate orientation dates and times to be announced later. Extraordinary speakers, meetings with your legislators, Legislative Committee meetings, General Sessions of the Senate and Assembly, Guided tour of the Capitol and meetings with PTA advocates. Terms and Conditions: Reservations and Payments Checks are to be made out to LBCPTA. After the January deadline, delegates must call the Thirty-Third District office to verify space availability and to arrange for payment. LBCPTA may be able to help units with the cost of attending. For more information or questions, please contact your Area Advisor. 170

3 FAQs about Sacramento Safari What is Sacramento Safari? Sacramento Safari is an educational and advocacytraining trip to Sacramento that occurs in the month of March. Through scheduled visits to the Legislature and representatives, participants learn how the legislative system works, about advocacy, and pending legislation. This opportunity is open to all interested members. High school students are encouraged to attend, but must be accompanied by an adult chaperone. Depending on availability, the program may include: Extraordinary speakers Guided tour of the Capitol Meetings with your legislators Meetings with PTA advocates Legislative committee meetings Thirty-Third District PTA will provide a General Sessions of the Senate or Assembly certificated teacher as part of the program. How much does it cost and who pays? The cost to attend Sacramento Safari can very between $500 & $700. Cost includes airfare, hotel, transportation and meals. Unit PTAs can pay or individuals can pay for themselves to attend. Scholarships may be available. Please speak with your Area Advisor about availability. Who is eligible go? 11 th and 12 th grade students are encouraged to apply for this opportunity. An adult chaperone is required for every 4 students from their unit. Attendees must be current PTA members and a student in good standing. A copy of your current PTA membership card is required with your application form. Also, adults from any PTA/PTSA unit in good standing with an interest in advocacy are encouraged to attend. This is not just for students. Where will the students and adult attendees be staying in Sacramento? This information will be made available closer to the date of the event. Do I need to attend both of the mandatory Orientation Meetings? YES! If you cannot make the commitment to attend these meetings, please do not apply. Important information will be presented and instructions provided at each meeting. All delegates are required to attend the Orientations. If a student or adult delegate is selected and changes his/her mind, can we cancel our reservation? Substitutions can be made but there will be NO REFUNDS given once payment has been made. Students who attend Sacramento Safari as a delegate are responsible for notifying their teachers and completing missed class work. Two full days of school will be missed. 171

4 Thirty-Third District Teen Scene Middle & High School Conference Tuesday, February 20 th, 2018 An updated version will be ed to you Cephalopods Up Close and Personal Long Beach Aquarium of the Pacific 100 Aquarium Way Long Beach, CA Check-in 9:00-9:15a.m. Program 9:30-11:30 a.m. Lunch 11:45 a.m. 12:30 p.m. (lunch will be provided) Cost: $15.00 per student (1 chaperone required per 10 students, chaperone tickets are complimentary) About the program: How does a squid breathe? How many hearts does it have? The answers to these and more questions can be found with a closer look inside. Students will discover the ins and outs of the common market squid in this hands-on dissection as well as have time to explore the aquarium. This is Thirty-Third District PTA s annual program for middle and high school students. Request a bus from your district to pick up students at each of your schools. Space is limited to 200 people. Make plans to attend and get your reservations in soon. Units are encouraged to pay for students. Councils might consider paying for the bus. This event is a legitimate PTA expense and should be a line item in all middle school, high school and council PTA budgets. Council Due Date: January 9 th, 2018 District Due Date: Wednesday, January 10, 2018 (Units must register through their council) After Wednesday, January 10, 2018 the cost will be $20.00 per person Teen Scene Conference Tuesday, February 20, 2018 Units: Send reservations to your council by the council due date. Please attach a list of attendees to this form (students and adults) Cost: $15.00 per student ($20.00 after January 10, 2018) Units: Please make checks payable to your council. PTA Unit: PTA Council: An updated version will be ed to you Contact Name and Phone #: Number Attending 172

5 Thirty-Third District Annual Meeting When: Thursday, February 8, :30 a.m. Registration 9:00 a.m. Breakfast 9:30 a.m. Program Where: The Grand, Long Beach Event Center 4101 E. Willow Street Long Beach, California An updated version will be ed to you Cost: $28.00 per person ($38.00 after January 22, 2018) Buffet Breakfast Included Annual Meeting is one of our three district association meetings. Your attendance is very important! A membership card (hard copy or electronic) will be required to receive a voting card and to vote. The program will include a celebration of Founder s Day, membership awards and directory awards. Guest Speaker ~ Dianna MacDonald, California State PTA President President cut here Annual Meeting Thursday, February 8, 2018 Units: Send reservations to your council BEFORE council s due date to district! One form per attendee please. Cost $28.00 ($38.00 after January 22, 2018) checks payable to your council Council Due Date: Monday, January 9, 2018 Name Phone An updated version will be ed to you PTA Unit PTA Council 173

6 An updated version will be ed to you You are cordially invited to attend the LBCPTA Founders Day Event Each year in February, PTA honors the three Founders as well as past and present PTA leaders. Please join us as we celebrate the 120th birthday of the PTA. We will also celebrate Reflections winners as well as hear from some special speakers. Don t forget to invite your Principal! Date: Tuesday, February 14th, 2017 Time: 9:00 check-in and breakfast 9:30 program starts Place: Lakewood Country Club Cost: $ Please return this form to the LBCPTA Financial Secretary by January 31st, 2017 Mail or deliver to: Marie Thompson, 4425 Pixie Ave., Lakewood, (If delivering, please put payment under the front door. Do not put in mail box) Name: An updated version will be ed to you Check #: (made payable to LBCPTA) 174