STATE OF NORTH CAROLINA REGULAR SESSION STOKES COUNTY DANBURY, NORTH CAROLINA MARCH 20, 2006

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1 STATE OF NORTH CAROLINA REGULAR SESSION STOKES COUNTY DANBURY, NORTH CAROLINA MARCH 20, 2006 The Stokes County Board of Education met in regular session on Monday, March 20, 2006, at 6:00 PM at the Administrative Office in Danbury. Board Members Present: Mrs. Sonya Cox, Vice-Chairman; Mr. Ty Boles, member; Mr. Ernest Lankford, member; and Mr. Steve Shelton, member. Ms. Terri Fowler, Chairman, was absent. Administration Present: Dr. Larry Cartner, Superintendent; Mrs. Debbie Merritt, Assistant Superintendent; and Mrs. Ann Robertson, Administrative Assistant. Others Present: Charles McAninch, West Stokes High School; Debbie Whitaker, South Stokes High School; Roger Tucker, Piney Grove Middle School; Melody Sizemore, Piney Grove Middle School; Katie Sizemore, Piney Grove Middle School; Holden Sizemore, North Stokes High School; Michael Sands, King Elementary School; Jan Flanery, Nancy Reynolds Elementary School; Tami Hill, Nancy Reynolds Elementary School/Lees-McRae; Kelly Doncsecz, Lees-McRae; Debra Saladin, Germanton Elementary School; Robin Layman, Pine Hall Elementary School; Angela Corum, Pine Hall Elementary School; Ann Courville, Germanton Elementary School; Regena Rogers, Lawsonville Elementary School; Jimmy Rogers, Lawsonville Elementary School; Ginny Carpenter, Administrative Office; Myra Cox, Administrative Office; David Burge, Operations; Phillip Benton, Bus Garage; Shannon Boles, King Elementary School; Lanette Moore, Administrative Office; Melisa Jessup, Administrative Office; Jerry Moorefield, Lawsonville Elementary School; Meritza Moorefield, Lawsonville Elementary School; Alexa Moorefield, Lawsonville Elementary School; Jackson Moorefield, Lawsonville Elementary School; Peggy Moorefield, Lawsonville Elementary School; David Martin, Lawsonville Elementary School; Greg Ottaway, Lawsonville Elementary School. Call to Order At 6:00 PM, Vice-Chairman Cox called the Board of Education meeting to order. Mr. Lankford gave the invocation and Dr. Cartner led the pledge. Recognition of Guests Dr. Cartner welcomed the guests and thanked them for attending the meeting. School Recognition Alexa Moorefield, a 5 th grade student at Lawsonville Elementary School was recognized for winning 1 st Place in the Elementary Division of the Region V Science Fair. Alexa also won the Northwest AHEC of Wake Forest School of Medicine Best All Around. Katie Sizemore, a 6 th grade student at Piney Grove Middle School was recognized for winning a Naval Special Award at the Region V Science Fair. The Board of Education also recognized eleven student teachers that are currently assigned in Stokes County Schools and their cooperating teachers.

2 Public Comments There were no public comments. Approval of Agenda Mr. Boles made a motion to approve the agenda as amended with the addition of item B, property negotiations under closed session. Motion passed 4-0, with Fowler absent. Consent Agenda Mr. Lankford made a motion to approve the following items under the consent agenda: approval of the regular and closed session minutes of March 6, 2006, work session minutes of March 9, 2006, fund raising requests and field trip requests. Motion passed 4-0, with Fowler absent. The following fund raising requests were approved: School Date Activity North Stokes High June 3, 2006 Yard Sale marching band supplies Southeastern Stokes Middle March 21, 2006 Raffle tickets for lawn mower school needs West Stokes High April 1-May 21, 2006 The following field trip requests were approved: Mr. and Mrs. West Stokes for baseball lights School Group Destination Sponsor Chestnut Grove Middle Regional Science Olympiad Winners State Competition Raleigh Holler April 7-8, students Parents Cars North Stokes High School March 10-11, days missed North Stokes High School April day missed Basketball Team 15 students FFA 7 students State Championship Chapel Hill Charter Bus No cost to students State Land Judging Shallotte Activity Bus No cost to students Anderson Athletic Event prior approval was received from superintendent Joyce

3 School Group Destination Sponsor Sandy Ridge Elementary 2 nd grade field trip Natural Bridge, VA Smith Allen April 28, day missed West Stokes High School March day missed 29 students Band 2 students Charter Bus $27.50 cost to students Regional Orchestra Boone, NC $56 cost to students Activity Bus Bennett Competition - prior approval was received from superintendent High School Commencement Dates Action Agenda Mr. Boles made a motion to approve the High School Commencement Schedule as proposed. Motion passed 4-0, with Fowler absent. The schedule is as follows: Friday, May 26, :00 PM Meadowbrook School Friday, May 26, :00 PM West Stokes High School Saturday, May 27, :00 AM South Stokes High School Saturday, May 27, :00 AM North Stokes High School Administrative Procedures 3464: Commencement Exercises Mr. Shelton made a motion to approve the proposed revision to Policy 3464, which established the rotation schedule for high school commencement exercises. This revision establishes Meadowbrook School as the first commencement annually with all other schools following a three year rotation schedule. Motion passed 4-0, with Fowler absent. AS400 Lease Purchase Agreement Mr. Lankford made a motion to approve the lease purchase agreement for a new AS400 for the Administrative Office. This lease agreement provides for three installment payments. The first installment, $28, will be due upon delivery of the AS400 in April, The second installment, $28,125.00, will be included in the 2006/2007 Capital Outlay budget. The third installment, $28,125.00, will be included in the 2007/2008 Capital Outlay budget. If funds become available, the lease purchase agreement may be paid up at any time. Motion passed 4-0, with Fowler absent.

4 Meadowbrook School Relocation Mr. Boles made a motion to approve the relocation of Meadowbrook to the campus of North Stokes High School, effective the beginning of the school year. Motion passed 4-0, with Fowler absent. Policy 6322 Student Assignment to Buses Announcements Discussion Agenda The Board discussed the proposed revisions to Policy 6322 Student Assignment to Buses. School Calendar 1. March 23, 2006 Report Cards 2. March 25, 2006 North Stokes Vikings Parade 2:00 PM 3. April 10-13, 2006 Spring Break 4. April 14 and 17, 2006 Good Friday/Easter Monday Holiday Meetings and Conferences 1. NSBA Annual Conference April 8-11, 2006 Chicago, Illinois Registration open/nsba Housing Bureau open. You must register for the Conference and receive a Confirmation ID #, before making hotel reservations. Next Board Meeting The Board of Education has scheduled the next regular board meetings for April 3, 2006, at 6:00 PM, at the Administrative Office in Danbury; and April 18, 2006, at 6:00 PM, at the Administrative Office in Danbury. The Public Hearing on the 2006/2007 Budget will be held on April 18. On a motion by Mr. Lankford, the Board entered closed session at 6:55 PM to discuss personnel, and property negotiations under NC General Statute (a)5,6. Motion passed 4-0, with Fowler absent. [Closed Session] On a motion by Mr. Boles, the Board returned to open session at 7:15 PM.

5 Personnel Report On a motion by Mr. Shelton, the personnel report dated March 20, 2006, was approved 4-0, with Fowler absent. The following retirement was approved: Betty Shackleford School Nurse South Stokes High School Effective 8/1/06 The following resignation was approved: Debbie Lawrence Teacher Pine Hall Elementary Effective 6/3/06 The following recommendations were approved: Michael Grayson Robin Vaughn Kay Richey Teacher West Stokes High Bus Driver Mount Olive Elementary Tutor Lawsonville Elementary Effective 8/3/06 Effective 3/21/06 Effective 3/21/06 The following non-employee volunteer and coaching recommendation was approved: Sarah Simmons Assistant Track Coach Volunteer Not paid North Stokes High Effective 3/21/06 The following information items were shared: Cherylene Pierce Gina Brown Shannon Jones Long-term Substitute Bus Driver Fill-in for Shannon Jones/Walnut Cove Elem. Teacher Assistant Mount Olive Elementary Bus Driver Walnut Cove Elementary Effective 3/10/06 Medical Leave 3/9/06-4/30/06 Medical Leave 3/10/06-6/2/06

6 At 7:16, the Board discussed the ITRE study and the facility needs document. On a motion by Mr. Lankford, the Board adjourned at 7:53 PM (4-0, with Fowler absent). Secretary Chairman